Grounds Maintenance Services - Farrell (PA027) & New Castle (PA063), PA

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for the Lawrence Cty Vet Mem USARC facility, located at 410 Miller Avenue, New Castle, PA. It provides a visual representation of the grounds and details areas requiring maintenance.

• Site Information: Includes Site Code (42895), Facility ID (PA063), Site UID (005838), and address.
• Maintenance Areas: Details the square footage (SF) and linear footage (LF) for Mowed (53,510 SF), Trimmed (4,670 SF), and Edged (N/A LF) grounds.
• Legend: Identifies various site features and services, including buildings, sidewalks, parking areas, utility poles, hydrants, storm drains, fence lines, and areas designated for mowing, trimming, and edging.
• Map Visuals: Depicts the layout of the facility, including buildings, paved and unpaved areas, and specific maintenance zones.

This map is crucial for bidders to understand the physical scope and specific requirements for grounds maintenance services at the facility. It visually outlines the areas that need to be mowed, trimmed, and potentially edged, providing a clear spatial context for the work involved.

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for the PENDEL-CAMINITI USARC facility located at 950 Sharon-New Castle Rd, Farrell, PA. It provides a visual representation of the grounds, including areas to be mowed, trimmed, and edged, as well as the location of various site features and buildings.

• Map Area: Depicts the PENDEL-CAMINITI USARC facility.
• Site Information: Includes Site Code (42845), Facility ID (PA027), and Site UID (006735).
• Maintenance Areas: Specifies areas designated for Mowing (100,190 SF), Trimming (6,525 SF), and Edging (N/A LF).
• Legend: Identifies various site features such as signs, dumpsters, barricades, lights, utility poles, transformers, gas meters, hydrants, gate lines, fence lines, buildings, sidewalks, slabs, parking areas, and roads. It also indicates the status of fence lines (to be edged, trimmed, or mowed).
• Building and Area Designations: Labels specific buildings and outdoor areas with their respective square footage (e.g., 1480 SF, 3000 SF, 48360 SF).

This map is crucial for bidders responding to opportunities related to grounds maintenance at this facility. It visually outlines the scope of work, detailing the specific areas and features that require maintenance. Bidders should use this map to understand the physical layout of the site, the extent of grounds to be serviced, and the location of potential obstacles or points of interest relevant to performing grounds maintenance tasks.

Wage Determination

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, for the State of Pennsylvania, County of Mercer. It specifies the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act.

• Applicability: This wage determination applies to contracts subject to the Service Contract Act.
• Occupational Listings: The document provides a comprehensive list of occupations, their corresponding codes, and the minimum hourly wage rates. It also includes footnotes for specific occupations, such as computer employees and air traffic controllers, which may have special conditions or exemptions.
• Benefits: All listed occupations receive specific health and welfare benefits ($5.55 per hour, up to 40 hours/week, or $222.00/week or $962.00/month). Special provisions apply for contracts covered by Executive Order 13706 (paid sick leave).
• Vacation and Holidays: Details are provided for paid vacation accrual based on years of service and a minimum of eleven paid holidays per year.
• Uniform Allowance: If uniforms are required, contractors must furnish them or reimburse employees for the cost, including maintenance, unless the uniforms are "wash and wear" and do not require special cleaning.
• Conformance Process: Procedures are outlined for contractors to request authorization for additional classifications and wage rates not listed in the determination, including the use of Standard Form 1444 (SF-1444).
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing Paid Sick Leave for Federal Contractors), outlining minimum wage requirements and paid sick leave provisions for covered contracts awarded on or after specific dates.

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified geographic area. It dictates the minimum wages and benefits that must be paid to employees, directly impacting proposal pricing and overall contract compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To maintain healthy grass, trees, shrubs, and plants, presenting a clean, neat, and professional appearance for the 99th Readiness Division (RD).

This PWS outlines requirements for grounds maintenance services at PA027 Farrell and PA063 New Castle locations. Services include mowing, edging, trimming, spring/fall cleanup, weeding/planting bed maintenance, and pruning/trimming of trees and shrubs. The contractor is responsible for providing all personnel, supplies, equipment, and services not specified as government-furnished.

• Grass cutting height: 2-3 inches.

• Clippings removal within 4 hours.

• Mowing frequency: Approximately every 14 days or as directed.

• Trimming and edging to maintain commercial standards.

• Spring/Fall cleanup includes removal of debris, leaves, and vegetation from fence lines.

• Weeding of prominent planting beds monthly.

• Pruning/trimming of trees/shrubs twice annually (April and September).

• Contractor must submit photos of services before and after completion within 24 hours.

• Monthly inspection checklists must be submitted with invoices.

• Period of Performance: One base year and four twelve-month option periods.

• Service Season: March through November (Southern Region: MD, VA, WV) and April through November (Northern Region: ME, NH, VT, MA, NY, NJ, PA, RI, CT, DE).

• Locations: PA027 Farrell : Pendel-Caminiti USARC 950 New Castle Road Farrell PA 16121-1266 and PA063 New Castle : Lawrence County Veterans Mem USARC 410 Miller Ave. New Castle PA 16101-1457.

• Contract Type: Firm Fixed Price.

• Contractor must maintain quality control and comply with all federal, state, and local regulations.

• Contractor employees must communicate in English and maintain a neat appearance.

• Security requirements include AT Level 1 training, background checks, and adherence to installation access policies.

• iWATCH and OPSEC training are required for contractor personnel.

• Contractor is responsible for disposal of all refuse and debris off-installation.

• Contractor must obtain site maps and conduct a site visit prior to submitting an offer.

Solicitation / RFP / RFQ

This solicitation is for Grounds Maintenance Services to support the 99th Readiness Division (99th RD). Services will be performed at the Lawrence County Veterans Memorial United States Army Reserve Center (USARC) in New Castle, PA, and the Pendel-Caminiti USARC in Farrell, PA.

• Grounds maintenance services including mowing and trimming.

• Services are required at two specific USARC locations.

• Performance is detailed in Attachment 0001 - Performance Work Statement.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: One (1) 12-month Base Period and four (4) 12-month Option Periods.

• Offer Due Date: April 2, 2026, at 2:00 PM local time.

• Quotes are due by the date and time listed in Block 8 of SF 1449 and must be submitted via email to the Contract Specialist and Contracting Officer.

• Offers shall remain valid for 120 calendar days.

• Evaluation will be based on factors that make the offer most advantageous to the Government, considering price and other factors. The specific evaluation factors are to be inserted in the solicitation.

• This requirement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside in accordance with FAR 19.1405.

• Offerors must be registered in the System for Award Management (SAM).

• A site visit is scheduled for March 24, 2026.

• Questions regarding the solicitation must be submitted via email by March 26, 2026.

• Required insurance includes Workers' Compensation, Employer's Liability, General Liability, Automobile Liability, and potentially Aircraft or Vessel Liability depending on contract operations.

• All contractor employees requiring access to Federally-controlled facilities must be certified in Level 1 Anti Terrorism Training.

• Attachments include the PWS, site maps, and Service Contract Act Wage Determinations.

Wage Determination

This document is a Wage Determination (No. 2015-5865, Revision No. 3) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It specifies the minimum wage rates and fringe benefits required for various occupations in Pennsylvania County of Lawrence, State of Pennsylvania, under the Service Contract Act.

• Occupational Listings: The document provides a comprehensive list of job classifications, including Administrative Support and Clerical Occupations, Automotive Service Occupations, Food Preparation and Service Occupations, Furniture Maintenance and Repair Occupations, General Services and Support Occupations, Health Occupations, Information and Arts Occupations, Information Technology Occupations, Instructional Occupations, Laundry, Dry-Cleaning, Pressing and Related Occupations, Machine Tool Operation and Repair Occupations, Materials Handling and Packing Occupations, Mechanics and Maintenance and Repair Occupations, Personal Needs Occupations, Plant and System Operations Occupations, Protective Service Occupations, Recreation Occupations, Stevedoring/Longshoremen Occupational Services, Technical Occupations, and Transportation/Mobile Equipment Operation Occupations.
• Wage Rates: Each listed occupation has a corresponding minimum hourly wage rate. For example, "Accounting Clerk I" is listed at $17.66, while "Certified Physical Therapist Assistant" is listed at $27.87.
• Fringe Benefits: The document states that "Fringe Benefits Required Follow the Occupational Listing." Specific details on Health & Welfare benefits are provided: $5.55 per hour (up to 40 hours/week) or $222.00 per week, and an alternative rate of $5.09 per hour (up to 40 hours/week) or $203.60 per week for contracts also covered by EO 13706.
• Other Benefits: Information on paid vacation (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year is included.
• Footnotes and Special Provisions: The document references numbered footnotes for specific occupations and includes provisions for hazardous pay differentials (8% or 4%), uniform allowances, and the conformance process for additional classifications.

This wage determination is crucial for any bidder responding to a solicitation that requires services covered by the Service Contract Act in the specified geographic area. Bidders must ensure their proposed labor costs and pricing reflect these minimum wage rates and fringe benefits to ensure compliance with federal regulations.

Amendment / Modification

This amendment (0001) to solicitation W15QKN26QA055 incorporates a new FAR clause and modifies an existing DFARS clause.

• Added Clause: FAR 52.219-27, "Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program. (Deviation)"

• Modified Clause: 252.232-7006, "Wide Area WorkFlow Payment Instructions. (Jan 2023)" has been updated to reflect current procedures for electronic invoicing and payment requests through the WAWF system.

• Deleted Clause: 52.219-6, "Notice of Total Small Business Set-Aside."

• The incorporation of FAR 52.219-27 indicates a potential set-aside or sole-source award to eligible SDVOSB concerns.

• The modification to the WAWF payment instructions provides updated guidance on how contractors should submit payment requests and receiving reports electronically. This includes details on document types, routing data, and points of contact for clarification.

Performance Work Statement (PWS)

To maintain healthy grass, trees, shrubs, and plants, presenting a clean, neat, and professional appearance for the 99th Readiness Division (RD).

This PWS outlines requirements for grounds maintenance services at two locations: PA027 Farrell and PA063 New Castle. Services include mowing, edging, trimming, spring/fall cleanup, weeding/planting bed maintenance, and pruning/trimming of trees and shrubs. The contractor is responsible for providing all personnel, supplies, supervision, tools, materials, and equipment necessary, except for government-furnished utilities (water).

• Grass cutting height: 2-3 inches.

• Removal of grass clippings and debris within 4 hours.

• Trimming and edging to maintain commercial standards.

• Specific frequencies for cleanup, weeding, and pruning tasks.

• Contractor must submit photos before and after service, and a completed inspection checklist (Exhibit 2) with invoices.

• Adherence to AR 420-1 standards is expected.

• Period of Performance: One base year and four twelve-month option periods.

• Seasonal Work: March-November (Southern Region: MD, VA, WV) and April-November (Northern Region: ME, NH, VT, MA, NY, NJ, PA, RI, CT, DE).

• Locations: PA027 Farrell : Pendel-Caminiti USARC 950 New Castle Road Farrell PA 16121-1266 and PA063 New Castle : Lawrence County Veterans Mem USARC 410 Miller Ave. New Castle PA 16101-1457.

• Contract Type: Firm Fixed Price.

• Quality Control: Contractor must maintain an effective QC program.

• Quality Assurance: Government will evaluate performance per the Quality Assurance Surveillance Plan (QASP).

• Personnel: Must provide a list of employees, ensure they are capable and maintain a neat appearance. English communication is required. Contractor must provide an onsite representative.

• Security: Compliance with installation security regulations, AT Level 1 training, iWATCH training, and OPSEC training is mandatory.

• Environmental: Disposal of refuse off-installation in accordance with laws and regulations.

• Site Visits: Vendors are urged to conduct site visits prior to submitting offers.

• Reporting: Manpower data must be reported into SAM.gov.