Grounds Maintenance Services for the Spokane VAMC

Amendment / Modification

This amendment addresses vendor questions related to solicitation 36C26026Q0429. The answers to these questions are provided below.

This amendment does not alter any other terms or conditions of the original solicitation.

No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment, other than the information provided in the Q&A section.

• Irrigation Details: The property has 5-6 irrigation turn-ons, 2 irrigation clocks, and approximately 150-200 zones. Power raking has not been performed every season.
• Irrigation Zones & Backflows: There are approximately 150-200 irrigation zones and 5-6 backflow assemblies requiring testing and maintenance.
• Incumbent Contractor: This is a new requirement, so there is no current incumbent contractor.
• Current Contract Number: N/A, as this is a new requirement.
• Award Amount & Performance Period: N/A, as this is a new requirement.
• Base and Option Years: The base and option years (1-4) represent the contract's duration. The initial award will fund the base year, with the government having the option to exercise subsequent years within specified timeframes.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation Notice for Spokane Grounds Maintenance services. It serves as both a synopsis of the government's intent to solicit for these services and the solicitation itself.

• The primary requirement is for grounds maintenance services at the Department of Veterans Affairs Spokane VAMC.

• The solicitation number is 36C26026Q0429.

• The contract type and estimated value are not specified in this document.

• Response Date/Time/Zone: 04-09-2026 10:00 AM Pacific Time, Los Angeles, USA.

• Submission Instructions: Bidders must submit their responses by the specified date and time. Further details on submission format are not provided in this synopsis.

• Evaluation Criteria: Not detailed in this document.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 561730

• Product Service Code: S208

• Contracting Office Address: Network Contracting Office 20, ATTN: V4CONT, 1601 E. Fourth Plain Blvd, Bldg.17, Suite B428, Vancouver WA 98661.

• Point of Contact: Darien Justice, Contracting Officer, darien.justice@va.gov.

• Place of Performance: Department of Veterans Affairs Spokane VAMC, 4815 North Assembly Street, Spokane WA 99205.

Solicitation / RFP / RFQ

This solicitation is for Grounds Maintenance Services at the Mann-Grandstaff VA Medical Center (MGVAMC) in Spokane, Washington. The objective is to ensure the facility grounds are maintained in a clean, safe, healthy, and aesthetically pleasing condition.

The contractor will be responsible for a comprehensive range of grounds maintenance services, including:

• Lawn mowing, trimming, and edging
• Lawn aeration and dethatching
• Street and parking lot sweeping
• Leaf and debris removal (seasonal spring and fall cleanups)
• Chemical treatments (fertilization and weed control)
• Tree and shrub care
• Irrigation system maintenance and repair
• Pest control

Specific requirements include maintaining grass height between 3-5 inches, avoiding damage to surrounding vegetation and structures during mowing, and prompt removal of all clippings. Chemical treatments require COR approval and submission of MSDS/SDS. All applicators must be licensed. Pest control requires prior written approval for any pesticide or fungicide application.

• Contract Type: Base year with four (4) additional option years.

• Period of Performance: Base year begins upon award.

• Estimated Value: Not explicitly stated, but NAICS code 561730 has a size standard of $9.5 Million.

• Solicitation Number: 36C26026Q0429

• Offer Due Date: April 9, 2026, at 10:00 AM PDT.

• Submission Instructions: Offers must be signed and dated and submitted to the office specified in the solicitation by the due date. Key submission requirements include solicitation number, offeror information, UEI, EFT indicator, information for evaluation factors, representations and certifications, statement of agreement with terms, response to limitations on subcontracting, proof of Washington State Commercial Applicator License, and relevant experience within the past 3 years.

• Evaluation Factors: Price and Relevant Experience. Offerors must meet all requirements; partial offers will not be accepted.

• Site Visit: A site visit will be held on March 25, 2026, at 10:00 AM Pacific Time in front of the main entrance to Building 1.

• Questions Due: March 31, 2026, at 10:00 AM Pacific Time.

• This acquisition is set aside for Small Business.

• NAICS Code: 561730 (Landscaping Services)

• Size Standard: $9.5 Million

• VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION) is included, indicating a potential set-aside for SDVOSBs.

• Vendors must thoroughly review page 51 for submission requirements, as failure to comply may result in ineligibility for award.

• Quantities listed in the schedule are estimates; the awardee will only bill for services rendered.

• The contract includes various FAR and VAAR clauses, including those related to contract terms, payment, insurance, and small business programs.

Form / Attachment / Pricing Sheet

This document is a map of the VA Spokane Campus, detailing the layout of buildings and grounds. It serves as a visual reference for the location of various facilities within the campus.

• Numbered buildings corresponding to a legend.
• Roads and pathways (Assembly Street, Memorial Circle, Freedom Way, Independence Drive, Reserve Road).
• Parking areas.
• Landscaping features (Lawn, Weedwack, Sterilize, Shrub/Rock/Mulch).
• A legend identifying specific buildings and their functions, such as:
  • 1 Main Hospital Building
  • 2 Utility Plant / Laundry
  • 6 Human Resources
  • 12 Community Living Center
  • 14 Warehouse Receiving
  • 27 Outpatient Clinic
  • 31 Physical Therapy/Occ. Therapy/Prosthetics
  • 33 Dental Clinic
  • 40 Outpatient Mental Health Building
  • 44 Boiler Plant

This map is relevant for bidders to understand the physical layout of the VA Spokane Campus. It can help in visualizing the location of services, potential access points, and the overall environment related to any opportunity at this facility.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5537, Revision No. 27) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for the State of Washington, specifically for the Area of Spokane and Stevens Counties.

• Lists numerous occupational codes and titles, ranging from Administrative Support and Clerical Occupations to Health Occupations, Technical Occupations, and Protective Service Occupations.
• For each occupation, it specifies a minimum hourly wage rate.
• Details required fringe benefits, including Health & Welfare rates and paid sick leave provisions (EO 13706).
• Outlines paid vacation entitlements based on years of service.
• Lists eleven paid holidays.
• Includes specific notes regarding computer employees, night pay, Sunday pay, hazardous pay differentials, and uniform allowances.
• Provides guidance on the conformance process for additional classifications and wage rates not listed.

This wage determination is crucial for any bidder on a government contract subject to the Service Contract Act in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered employees to be compliant. It directly impacts labor cost calculations for proposals and ensures fair compensation for the workforce.