W15QKN-26-Q-A042 Grounds Maintenance Services Webster NY

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for MAJ D. W. HOLLEDER USARC/ BMA # 76-1, located at 515 Ridge Road, Webster, NY. It details the areas requiring grounds maintenance, including mowing, trimming, and edging, as well as stormwater areas.

• Grounds Maintained Areas: Specifies the square footage for mowed (339,375 SF), trimmed (32,250 SF), and stormwater areas (9,936 SF).
• Map Legend: Identifies various site features such as signs, dumpsters, utility poles, hydrants, fence lines, buildings, sidewalks, slabs, and stormwater areas. It also denotes services like "TO BE EDGED," "TO BE TRIMMED," and "TO BE MOWED."
• Specific Areas: Outlines various zones with their respective square footage, indicating different maintenance requirements or existing features (e.g., parking areas, buildings, storage areas).
• Special Instructions: Notes that "Trimming (symbolized in Teal) for both sides along depicted fence line" and "TRIM TO BE DONE 5' ON BOTH SIDES OF MEP FENCE LINE."

This map is crucial for bidders to understand the physical layout of the facility and the specific areas designated for grounds maintenance. It provides detailed information on the scope of work, including the types of maintenance required (mowing, trimming, edging) and the precise locations and sizes of these areas. The map helps in accurately estimating labor, equipment, and time needed for contract performance.

Performance Work Statement (PWS)

To maintain healthy grass, trees, shrubs, and plants, presenting a clean, neat, and professional appearance for the 99th Readiness Division (RD) at MAJ Holleder USARC/BMA 76 515 Ridge Road Webster NY 14580.

This PWS outlines requirements for grounds maintenance services, including mowing, edging, trimming, spring/fall cleanup, weeding, planting bed maintenance, and pruning/trimming of trees and shrubs. Services apply to areas identified in the site plan.

• Grass cutting height: 2-3 inches.

• Grass clippings removal within 4 hours.

• Mowing frequency: Approximately every 14 days or as directed.

• Trimming frequency varies by region (monthly in Northern, March-November; monthly in Southern, March-November).

• Spring/Fall cleanup: Twice per year (March/April and November).

• Weeding: Once per month or approximately every 30 days.

• Pruning/Trimming: Twice per year (April and September) for trees 20' and smaller.

• Contractor must submit photos before and after work within 24 hours.

• Invoices require a signed checklist (Exhibit 2) and will not be processed without it.

• Period of Performance: One base year and four twelve-month option periods.

• Contract performance period for services: March through November (Southern Region) and April through November (Northern Region) of the respective fiscal year.

• Place of Performance: MAJ Holleder USARC/BMA 76 515 Ridge Road Webster NY 14580.

• Contract Type: Firm Fixed Price.

• Contractor must provide personnel, supplies, supervision, tools, materials, and equipment.

• Contractor must maintain quality control and comply with all local, state, and federal regulations.

• Contractor employees must be able to communicate in English.

• Contractor must provide a list of employees to the COR/RFOS 15 days prior to start date.

• Contractor must provide an onsite representative.

• Personnel must adhere to security regulations, including key control and background checks.

• AT Level 1, iWATCH, and OPSEC training are required for contractor employees.

• Contractor is responsible for disposal of all refuse and debris off-installation at an approved site.

• Contractor must protect Government property and assume liability for any damage.

• Site visit prior to submitting an offer is strongly recommended.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD 2015-4161, Revision 32) for the state of New York, specifically covering the counties of Livingston, Monroe, Ontario, Orleans, and Wayne. It lists various occupational classifications and their corresponding minimum hourly wage rates and required fringe benefits for contracts subject to the Service Contract Act.

This document is crucial for any bidder on a federal contract in the specified New York counties that is subject to the Service Contract Act. It establishes the minimum wage and benefit rates that must be paid to service employees performing work under such contracts. Bidders must ensure their proposed labor costs align with these determined rates to be compliant. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage), as well as details on vacation, holidays, hazardous pay differentials, and uniform allowances. It outlines the process for requesting additional classifications and wage rates if a required occupation is not listed.

Solicitation / RFP / RFQ

This solicitation seeks Grounds Maintenance Services for the MAJ Holleder USARC located at 515 Ridge Road, Webster, NY 14580-1749. The contractor will be responsible for providing all personnel, supplies, supervision, tools, materials, equipment, transportation, and non-personal services necessary for grounds maintenance, as detailed in the Performance Work Statement (PWS).

• Grounds maintenance services including mowing and trimming.

• Services to be performed in accordance with the Performance Work Statement (PWS).

• Compliance with all local, state, and federal regulations.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: 12-month base period plus four 12-month option periods.

• Proposals are due by 12:00 PM EST on April 6, 2026.

• Submission is via email to the Contract Specialist (Alyssa Hampton) and Contracting Officer (Edward L. Sherwood).

• Award will be made to a single, responsive, and responsible offeror based on the lowest price meeting technical specifications.

• A site visit is highly encouraged. Requests for site visits must be submitted via email at least 24 hours prior.

• Questions regarding the solicitation are due by 10:00 AM EST on March 28, 2026, submitted via email.

• This requirement is set-aside 100% for Small Business.

• Offerors must be registered in the System for Award Management (SAM).

• Attachments include: PWS - Grounds Maintenance - FY26 - Version 1, Wage Determination 2015-4161 Rev. 32 12032025, and NY070_GROUNDS MAINTENANCE MAP.

• All offers must remain valid for 120 calendar days.

• Required insurance includes Workers' Compensation, Employer's Liability, General Liability, and Automobile Liability.

Performance Work Statement (PWS)

To maintain healthy grass, trees, shrubs, and plants, presenting a clean, neat, and professional appearance for the 99th Readiness Division (RD) at MAJ Holleder USARC/BMA 76 515 Ridge Road Webster NY 14580.

This PWS outlines requirements for grounds maintenance services, including:

• Mowing: Cutting grass to a height of 2-3 inches, removing clumps/clippings within 4 hours, and policing grounds for debris. Branches up to 2 inches in diameter must be removed prior to mowing.
• Edging: Creating a clean edge along pavement and sidewalks.
• Trimming: Cutting grass along sidewalks, fence lines, curbs, retention ponds, solar panels, and culverts.
• Spring and Fall Cleanup: Removing refuse, leaves, and clearing vegetation from fence lines (minimum 6 feet on each side).
• Weeding/Plant Bed Maintenance: Keeping prominent planting beds weed-free.
• Pruning/Trimming: Deadwood pruning of trees and shrubs (under 20' height) twice annually, maintaining natural shape.

Services must meet commercial standards and comply with AR 420-1. Performance will be monitored via a Quality Assurance Surveillance Plan (QASP) and documented using the Grounds Maintenance Inspection Checklist (Exhibit 2). Invoices require a completed checklist. Photographs of work areas before and after are required within 24 hours of service.

• Period of Performance: One base year and four twelve-month option periods.

• Service Schedule: March through November (Southern Region: MD, VA, WV) and April through November (Northern Region: NY, ME, NH, VT, MA, RI, CT, NJ, PA, DE).

• Place of Performance: MAJ Holleder USARC/BMA 76 515 Ridge Road Webster NY 14580.

• Contract Type: Firm Fixed Price.

• Contractor must provide all personnel, supplies, and equipment. Government provides water.

• Personnel must communicate in English and maintain a neat appearance. A contractor representative must be onsite during normal duty hours.

• Security: Compliance with installation security regulations, background checks, and AT Level 1, iWATCH, and OPSEC training are required.

• Environmental: Disposal of refuse off-installation at approved sites, compliance with all environmental laws.

• Reporting: Manpower data must be reported into SAM.gov.

• Site Visit: Strongly recommended prior to offer submission.

Form / Attachment / Pricing Sheet

This document is a Grounds Maintenance Map for MAJ D. W. HOLLEDER USARC/ BMA # 76-1, located at 515 Ridge Road, Webster, NY. It details the areas designated for grounds maintenance activities such as mowing, trimming, and edging.

• Site Information: Includes Site Code (36976), Facility ID (NY070), and Site UID (006034).
• Maintenance Areas: Specifies the square footage for Mowed (339,375 SF), Trimmed (32,250 SF), and Stormwater Area (9,936 SF). Edged areas are listed as N/A LF.
• Legend: Provides a key for various site features including signs, dumpsters, buildings, fences, sidewalks, and services like "TO BE EDGED," "TO BE TRIMMED," and "TO BE MOWED."
• Specific Instructions: Notes that trimming is required for both sides along the depicted fence line and specifically "5' ON BOTH SIDES OF MEP FENCE LINE."

This map is crucial for potential bidders to understand the physical layout of the grounds and the specific areas requiring maintenance. It visually outlines the scope of work for mowing, trimming, and edging, including detailed square footage for different zones and specific instructions for fence line maintenance. This information is essential for accurately estimating labor, equipment, and time required for grounds maintenance services.