Guatemala - Preventive Maintenance Services for the Photovoltaic System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Guatemala is soliciting proposals for Preventive Maintenance Services for its Photovoltaic System (solar panels, inverters, dc disconnects, controls, and monitoring). This is a Firm Fixed-Price contract with a base year and up to four option years. The government intends to award to the responsible company submitting an acceptable offer at the lowest price. Proposals are due by March 30, 2026, at 17:00 hours (COB).
Scope of Work
This opportunity requires comprehensive preventive maintenance services for the Embassy's 180kW Photovoltaic System, which includes 429 Sunpower / E20-435-COM-VC panels and SMA central inverters with SMA monitoring software. Services must ensure all systems are in good operational condition. The contractor will provide all necessary technical and mechanical supervision and preventive maintenance materials. Performance may be required outside normal workday hours. Repairs are explicitly NOT included under this agreement and will be priced separately. Maintenance frequency is annual, as per the Statement of Work.
Contract Details
- Contract Type: Firm Fixed Price, payable in Quetzales.
- Period of Performance: One base year, with up to four one-year optional periods.
- Estimated Commencement: No later than the last quarter of 2026.
- Set-Aside: None specified.
- Eligibility: Offerors must be registered in the System for Award Management (SAM) database.
Submission & Evaluation
- Quotations Due: March 30, 2026, COB 17:00 hours.
- Submission Method: Electronically to GuatemalaBids@state.gov.
- Format: Proposals must be in English, using MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF). File size limit is 30MB per file; multiple emails are allowed if exceeding this limit.
- Required Submissions: SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information as required in Section 3, completed IRS Form W-14, and proof of SAM Registration.
- Evaluation: Award will be made to the lowest priced, acceptable, responsible offeror. Acceptability will be determined by assessing compliance with RFQ terms and technical information, while responsibility will be analyzed based on FAR 9.1 requirements.
Key Dates & Contacts
- Site Visit: Scheduled for March 9, 2026, at 9:30 AM (Guatemala local time). Contact Zayda Serech (SerechZA@state.gov) for information.
- Questions Due: March 10, 2026, 10:00 hours. Submit questions via email to SerechZA@state.gov.
- Primary Contact: Beau Garrett, guatemalabids@state.gov, 50223540000.
- Secondary Contact: Zayda Serech, serechza@state.gov, 50223540327.
Additional Notes
Insurance requirements include Comprehensive General Liability, Workers' Compensation, and Employer's Liability. The contractor must comply with all security requirements and standards of conduct. Diagrams, historical data, and maintenance records will be shared with the awarded company.