Guatemala - Server for GIO exchange tool
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Guatemala's International Narcotics and Law Enforcement Affairs (INL) section is soliciting proposals for the procurement, installation, and configuration of a server to support the GIO information exchange tool. This system will support up to 50 users and manage significant case documents and data, requiring high availability, security, and scalability. The contract will be awarded on a firm-fixed price basis to the lowest priced, acceptable, responsible offer. Proposals are due by March 27, 2026, at 1700 hours.
Scope of Work
The contractor shall provide all labor, services, materials, equipment, transportation, and supervision necessary. Key requirements include:
- Procurement, installation, and configuration of a server for the GIO information exchange tool.
- Support for up to 50 users and management of significant case documents and data.
- Ensuring high availability, security, and scalability of the system.
- Providing new, unused equipment in optimal operating condition.
- Furnishing all manuals in Spanish.
- A 3-year on-site warranty with a 4-hour response time.
- Three years of technical support covering warranty-related issues such as hardware malfunctions and parts replacement.
- Four annual preventive maintenance visits.
- Bidders must review the incorporated Questions and Answers for clarifications on processor/memory configurations, software licensing (CALs), rack environment compatibility, and the scope of preventive maintenance.
Contract & Timeline
- Type: Firm Fixed-Price
- Period of Performance: Delivery and installation within 60 calendar days of contract award.
- Set-Aside: None specified.
- Proposal Due: March 27, 2026, at 1700 hours.
- Published: March 23, 2026 (Opportunity), March 23, 2026 (Latest Amendment).
Evaluation & Submission
Award will be made on an "all or none" basis to the lowest priced, acceptable, responsible offer. The Government reserves the right to reject unreasonably low or high offers, or incomplete/non-compliant quotations. Quotations must be submitted electronically in English to GuatemalaBids@state.gov in Adobe Acrobat (pdf) format. File size must not exceed 30MB per file. Required documents include: SF-1449, Section I Pricing, Section 5 Representations and Certifications, additional information as required in Section 3, completed IRS Form W-14, and proof of SAM Registration.
Additional Notes
This solicitation was modified by Amendment 0001, which updated technical specifications for maintenance and support, and incorporated an Attachment with Questions and Answers. Offerors must consider these clarifications when preparing their proposals. The procuring entity is the U.S. Embassy in Guatemala's INL section.