H146--Black Hills Health Care System RO Dialysis Water Testing Sources Sought
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Black Hills Health Care System, is conducting market research through a Sources Sought notice to identify vendors capable of providing dialysis water and dialysate testing services. This effort aims to support the Hot Springs VA Medical Center in South Dakota. Responses are due by June 11, 2026.
Scope of Work
The requirement is for comprehensive dialysis water and dialysate testing services, adhering to the current Association for the Advancement of Medical Instrumentation (AAMI) Standards. This includes, but is not limited to, testing for Colony Forming Units (CFU), Endotoxin Units (EU), and AAMI Chemical Testing. Services will support government-owned central and portable RO systems and Hemodialysis machines.
Key contractor responsibilities include:
- Providing all necessary sample collecting equipment, appropriate shipping materials, and testing vials.
- Supplying Instructions for Use (IFU) for proper sample collection.
- Ensuring the integrity of samples during shipping.
- Providing written confirmation upon sample receipt at the testing facility.
- Delivering test results within seven (7) calendar days of completion.
- Immediately alerting the Government in writing if any test results equal or exceed action levels as per AAMI Standards.
Contract & Timeline
- Type: Sources Sought / Market Research (no contract award will be made from this announcement).
- Product Service Code (PSC): H146 (Quality Control Services: Water Purification And Sewage Treatment Equipment).
- NAICS Code: 541380 (Testing Laboratories).
- Response Due: June 11, 2026, by 17:00 Central Time.
- Published Date: June 4, 2026.
- Place of Performance: VA Black Hills Healthcare System, Hot Springs VA Center, Renal Dialysis Department, 500 N Fifth St, Hot Springs, SD 57747.
Submission Requirements
Interested vendors capable of performing the work with competitive pricing must submit their contact and organization information, along with a descriptive proof of capability, via email to Jeffrey.Brown8@va.gov. Responses must also include answers to specific questions regarding:
- Your organization's socio-economic category.
- Whether requested services can be ordered against an existing government contract (e.g., FSS, GSA).
- If subcontracting is contemplated, the percentage of work and tasks to be subcontracted.
Set-Aside & Eligibility
This is a market research effort, and no set-aside is currently designated. The notice indicates that if a future solicitation is set-aside for Veteran Owned Small-Businesses, Service Disabled Veteran Owned Small-Businesses, or general Small-Businesses, relevant FAR/VAAR clauses (VAAR 852.219-75 or FAR 52.219-14) will apply.
Contact Information
- Contracting Officer: Jeffrey Brown
- Email: Jeffrey.Brown8@va.gov
- Phone: 651-293-3009