H149--Air Emission Testing for Three Natural Gas Generators Alexandria VA Medical Center (PINEVILLE LA)

Amendment / Modification

This amendment (0001) to Solicitation 36C25626Q0490 extends the offer receipt date and provides answers to vendor questions.

• Solicitation Receipt Date: Extended to March 26, 2026, 15:00 CDT.

• Questions & Answers: Attached Q&As address the following:

  • Testing Duration: Refer to Section 8 of the Statement of Work (SOW).
  • Generator Load Percentage: Generators are required up to their full rated capacity (100%).
  • EPA Requirements: All applicable Federal, State, Local, and Industry Laws, Policies, and Standards apply.
  • Bid Due Date: Refer to Amendment 0001 (this document).

• The deadline for offer submission has been extended.

• Offerors must acknowledge receipt of this amendment.

• The amendment must be signed and returned with the quote submission to be eligible for award.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for air emission testing services for three natural gas generators at the Alexandria VA Medical Center in Pineville, Louisiana. The government is procuring commercial products and services in accordance with FAR Part 12. The anticipated contract type is Firm-Fixed Price.

• Develop a specific air test protocol.

• Conduct air emission stack testing on three (3) Caterpillar natural gas generators (Model: SR4B - HV, Capacity: 2050 Kw).

• Testing must comply with applicable federal, state, and city clean air regulations, codes, or statutes, specifically 40 CFR 60.4234(b)(2).

• Contractor must be certified by the Louisiana Environmental Laboratory Accreditation Program (LELAP).

• Provide a summary of regulatory status, a comprehensive air emission report with calculations, and recommendations for compliance.

• Include all necessary labor, parts, tools, equipment, materials, supervision, and transportation.

• Contractor must provide their own power equipment for testing.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Two (2) weeks from award through September 30, 2026.

• Estimated Value: Not explicitly stated, but the NAICS code (238220) has a small business size standard of $19,000,000.00.

• Quote Submission Deadline: March 25, 2026, 3:00 PM Central Time.

• Submission Method: Email to jeneice.matthews@va.gov with the subject line "RFQ 36C25626Q0490 Quote".

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Questions Deadline: March 20, 2026, 3:00 PM Central Time.

• Site Visit: Scheduled for March 24, 2026, at 10:00 a.m. RSVP required by March 20, 2026.

• This solicitation is a Service Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be certified SDVOSBs and listed in the SBA certification database.

• Offerors must be registered in the System for Award Management (SAM).

• This is a combined synopsis/solicitation; a separate solicitation document will not be issued.

• Offerors must complete and submit Section B (Contract Administration Data), Volume 1 (Technical), Volume 2 (Price), Attachment B (VA Notice of Limitations on Subcontracting), and Attachment C (Relevant Experience Form).

• No discussions are anticipated; offerors should submit their best terms initially.

Form / Attachment / Pricing Sheet

This document is Attachment C, the Relevant Experience Form, for solicitation 36C25626Q0490. Bidders are required to use this form to list their relevant contracts.

• Bidders must list contracts chronologically, starting with the most recent.
• Contracts listed cannot be more than 5 years old, with an exception for ongoing contracts that began more than 5 years ago.
• For each contract, bidders must provide:
  • Customer Name and Address
  • Name and Title of Contact Point, Email, and Phone Number
  • Estimated Contract Value
  • Contract Term (Month and Year) and Effective Date
  • Contract Status (Ongoing or Completed)
  • Scope of Contract Requirements (detailed description of work performed, referencing the Request for Quote documents).
• Bidders may attach separate sheets if additional space is needed.

This form is crucial for bidders to demonstrate their past performance and relevant experience, which is likely a key evaluation factor in the solicitation. Accurate and complete submission of this form is necessary for proposal preparation.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION), requires offerors to certify their compliance with limitations on subcontracting for services and construction contracts awarded by the VA. It outlines the requirements for both manufacturers and nonmanufacturers.

• Limitations on Subcontracting: Specifies that for supplies/products, no more than 50% of the amount paid by the government can go to firms not certified as SDVOSBs or VOSBs. For nonmanufacturers, the product must be from a domestic small business manufacturer or processor, unless a waiver is granted.
• Manufacturer/Nonmanufacturer Certification: Offerors must certify if they are the manufacturer/producer or a nonmanufacturer, and if the latter, must meet specific criteria including employee count, primary business engagement (retail/wholesale trade), and taking ownership of items.
• Multiple Item Acquisitions: For multiple item acquisitions, at least 50% of the estimated contract value must be composed of items manufactured by small business concerns.
• Acknowledgement of Jurisdiction: Offerors acknowledge that false certifications are subject to criminal, civil, or administrative penalties.
• Consequences of Non-Compliance: Details potential actions if an SDVOSB/VOSB awarded a contract does not act in good faith, including referral to suspension/debarment committees, fines, and prosecution.
• Cooperation and Documentation: Offerors must cooperate with the VA and provide documents to demonstrate compliance. Failure to do so may result in remedial action.
• Required Certification: The formal certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Offers without this certification will be deemed ineligible.

This document is critical for bidders to understand and complete accurately. Failure to provide the required certification or to comply with the stated limitations on subcontracting can lead to ineligibility for award or penalties. Bidders must carefully review the criteria for manufacturers and nonmanufacturers and ensure they can meet these requirements before submitting their offer.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5175, Revision No. 29) for the Service Contract Act, applicable to the state of Louisiana, specifically the parishes of Grant and Rapides. It lists the minimum wage rates and fringe benefits required for various occupations when performing contract work in this area.

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and their associated minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, though specific benefit amounts are detailed later in the document.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations and minimum wage requirements for covered contracts.
• Health & Welfare Benefits: Specifies the required Health & Welfare benefits ($5.55 per hour or $222.00 per week) and the Health & Welfare EO 13706 rate ($5.09 per hour or $203.60 per week).
• Vacation and Holidays: Details paid vacation (based on years of service) and a minimum of eleven paid holidays per year.
• Footnotes and Special Provisions: Includes numbered footnotes for specific occupations (e.g., Computer Employees, Air Traffic Controllers) with additional clarifications and requirements, as well as provisions for hazardous pay differentials and uniform allowances.
• Conformance Process: Outlines the procedure for contractors to request additional classifications and wage rates if an occupation is not listed in the determination.

This document is crucial for bidders as it establishes the minimum labor costs (wages and benefits) that must be factored into their proposals for any contract work performed in the specified Louisiana parishes. Understanding these requirements is essential for accurate cost estimation and ensuring compliance with federal labor laws.