H312--Fire Extinguisher & Hood Inspection

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5369, Revision No. 28) applicable to the South Dakota counties of Lincoln, McCook, Minnehaha, and Turner. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits required under the Service Contract Act.

This wage determination is crucial for potential bidders as it establishes the minimum wage and fringe benefit rates that must be paid to service employees working on covered contracts within the specified geographic area. Bidders must use this information to accurately calculate labor costs and ensure compliance with federal regulations when preparing their proposals. It also outlines specific notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as details on hazardous pay differentials, uniform allowances, and the conformance process for additional classifications.

Solicitation / RFP / RFQ

This solicitation is for Fire Extinguisher and Kitchen Hood inspection, maintenance, and cleaning services at the Sioux Falls VA Health Care System (SFVAHCS) in Sioux Falls, SD. The services are to be performed at the SFVAHCS campus and all outbuildings.

• Inspection, maintenance, and cleaning of portable fire extinguishers.

• Cleaning, inspection, and maintenance of kitchen hoods and exhaust systems.

• Inspection and maintenance of server room clean agent fire suppression systems.

• Compliance with NFPA standards and OSHA regulations.

• Contractor personnel must meet specific training and experience qualifications.

• Provision of an Electronic Fire Extinguisher Inspection Log (EFEIL).

• This is a firm-fixed-price contract.

• Period of Performance: September 14, 2026, to September 13, 2027 (Base Year), with four (4) one-year option years.

• NAICS Code: 541990 - All Other Professional, Scientific, and Technical Services.

• Size Standard: $19.5 Million.

• Offers are due by June 18, 2026, at 3:00 pm CST.

• Quotes must be submitted via email to scott.morrison2@va.gov.

• Technical questions are due by June 15, 2025, at 10:00 am CST.

• Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Evaluation factors include Technical, Price, and Past Performance.

• This acquisition is a Total Service Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offerors must complete and return the Certificate of Compliance for Limitations on Subcontracting (LOS) form; failure to do so will result in an unresponsive quote.

Solicitation / RFP / RFQ

This solicitation is for the provision of services related to kitchen hood and portable fire extinguisher inspection and maintenance for the Sioux Falls, SD VA Health Care System. The scope includes all labor, materials, equipment, tools, supervision, and quality assurance necessary to perform these services.

• Portable fire extinguisher inspection/maintenance

• Portable fire extinguisher replacement

• Kitchen hood cleaning

• Kitchen hood inspection/maintenance

• Clean agent suppression system inspection/maintenance

• Solicitation Number: 36C26326Q0772

• Product Service Code: H312

• NAICS Code: 541990

• Place of Performance: Department of Veterans Affairs, 2501 W 22nd St., Sioux Falls SD 57105, USA

• Response Date/Time/Zone: 06-18-2026 3:00pm CENTRAL TIME, CHICAGO, USA

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Additional details are available in the attached solicitation documents, including:

  • 36C26326Q0772
  • Attach A - Sapphire Maintenance
  • Attach B - deep_cleaning_instructions
  • Attach C - Electronic Fire Extinguisher Inspection Log
  • S02.WD15-5369

• Contracting Office Address: DEPARTMENT OF VETERANS AFFAIRS, NETWORK CONTRACTING OFFICE 23, 2501 W. 22ND STREET, SIOUX FALLS SD 57105

• Point of Contact: Scott Morrison (scott.morrison2@va.gov, 605-336-3230)

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed logs and data for fire extinguishers. It serves as a record-keeping tool for tracking inspections, maintenance, and status of fire extinguishers.

• Instructions: Provides guidance on spreadsheet usage, including duplicating tabs, printing, and ensuring counter accuracy.
• Fire Extinguisher Data: Records serial numbers, manufacturers, types, weights, dates (manufacturing, inspection, maintenance, hydro test), technician details, and locations (building, floor, room, description).
• Status/Options: Includes statuses such as 'Not found', 'Disposed', 'Spare', and 'CLC' (for long-term care).
• Maintenance Schedules: Outlines due dates for hydro tests (5-year for CO2/Class K/Water Mist, 12-year for ABC, 5-year for CO2) and 6-year maintenance.

This attachment provides a comprehensive inventory and maintenance schedule for fire extinguishers. Bidders should review this data to understand the existing fire safety equipment, its condition, and upcoming maintenance requirements. This information is crucial for developing accurate proposals related to fire extinguisher services, maintenance, or replacement.

Form / Attachment / Pricing Sheet

This document provides detailed instructions for the deep cleaning of hoods, ducts, and grease fans, adhering to NFPA 96 and International Mechanical Code standards. It outlines the necessity of regular cleaning to prevent contaminant buildup and provides a schedule for inspection based on cooking volume.

• Cleaning Frequency: Table 1 details inspection frequencies (Monthly, Quarterly, Semiannually, Annually) based on the type or volume of cooking operations.
• Cleaning Procedure: A step-by-step guide for cleaning, emphasizing safety precautions such as ensuring equipment is off and cool, turning off the control panel breaker, and protecting surfaces.
• Warnings: Specific warnings are highlighted regarding activating fans with heated water on sensors, pressure washing sensitive components (controls, fire systems, electrical cabinets), and the need to relight pilot lights after a GAS reset.
• Reinstallation: Instructions for reinstalling access doors, fans, and filters.
• Troubleshooting: Guidance on checking for error messages and contacting Technical Support if needed.

This document is crucial for understanding the maintenance and cleaning requirements associated with the opportunity. Bidders should note the specific cleaning procedures, safety warnings, and the frequency of cleaning dictated by cooking volume, which may impact service delivery and scheduling.

Form / Attachment / Pricing Sheet

This document outlines the procedures for the annual maintenance examination of the SAPPHIRE Suppression Systems. It details the minimum requirements to ensure the system operates effectively and safely, including inspections, repairs, recharges, or replacements.

• General Maintenance: Includes surveying the hazard, checking nozzles, piping, warning signs, tank bracketing, tanks, discharge hoses, and actuators.
• Tank Weighing: Provides two options for determining agent quantity: weighing the tank (Option 1) or using a liquid level indicator (Option 2).
• Specific Checks: Details procedures for checking control panels, detectors, pull stations, alarm devices, and the ANSUL AUTOMAN II-C release mechanism.
• Recharge Criteria: Specifies conditions under which tanks require recharging, such as exceeding a certain weight loss percentage.
• Post-Maintenance: Includes steps for resetting the control panel, actuators, and informing personnel that the system is back in service.

This document is crucial for bidders to understand the maintenance requirements and standards for the SAPPHIRE Suppression Systems. It highlights the scope of work involved in maintaining the system, which may be relevant for service or maintenance contracts. Bidders should pay close attention to the detailed inspection points, performance standards, and any specific component checks (e.g., ANSUL AUTOMAN II-C release) to assess their capability and propose accordingly.