H312--Fire System Inspection & Testing

Solicitation / RFP / RFQ

This document is a "Combined Synopsis/Solicitation" for Fire System Inspection & Testing services. The Department of Veterans Affairs is procuring these services.

• Fire System Inspection & Testing services.

• Product Service Code: H312

• NAICS Code: 561621

• Contracting Office ZIP Code: 53214-1476

• Contracting Office Address: Department of Veterans Affairs, 36C252, 115 South 84th Street, Suite 101, Milwaukee WI 53214-1476

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Award Number: 36C25226P0395

• Award Amount: $81,488.00

• Award Date: 06-01-2026

• Awardee Name: CITIZEN CONTRACTING GROUP LLC

• Awardee UEI: R7CYRNQZBSH3

• Awardee Address: 12607 E 60TH ST STE C, TULSA, OK 74146

Amendment / Modification

This amendment addresses vendor questions and provides revised documents:

• Responses to Questions: Clarifies requirements regarding testing frequencies, certifications, device inventories, contract modifications, system quantities, fire pump/backflow preventer inclusion, damper inspection timelines, monitoring, standpipe testing, battery replacement, NICET certifications, and infection control protocols.

• Revised Statement of Work (SOW): Updates the scope of work for fire alarm systems, fire and smoke damper testing, water-based fire protection systems (wet and dry pipe), and standpipe testing. It also details specific device counts per building and communication system components.

• Revised Service Schedule: Includes updated information on testing and inspection frequencies for various fire safety systems.

• Statement of Work: Revised to include specific details on testing, certifications, and device quantities.

• Service Schedule: Updated to reflect revised testing and inspection frequencies.

• Instructions to Offerors: Clarifications provided on technical capability requirements, specifically regarding certifications.

No changes to proposal deadlines or submission requirements are indicated. Bidders should review the revised SOW and Q&A for updated requirements and ensure their proposals reflect these changes.

Amendment / Modification

This amendment clarifies information within the Statement of Work (SOW) regarding fire protection system testing frequencies and dry pipe trip testing.

Specifically, it addresses:

• Inspection Frequency Overlap: Clarifies that higher frequency inspections (e.g., quarterly) inherently satisfy lower frequency requirements (semi-annual, annual) per NFPA guidelines, correcting a potential misinterpretation in the CLIN structure that suggested additive testing events.

• Dry Pipe Trip Testing: Confirms that dry pipe trip testing, as required by NFPA 25, is performed every three years. The amendment specifies testing for Base Year FY26 and Option Year 3 FY29 for designated buildings.

• Statement of Work (SOW) - Testing frequencies and dry pipe trip test requirements.

• This amendment provides clarification on testing requirements, potentially impacting pricing and resource allocation for bidders. It aims to align the contract requirements with NFPA standards, preventing unnecessary testing and associated costs.

Other / Unclassified

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Wage and Hour Division. It provides a list of occupational codes, titles, and corresponding minimum wage rates and fringe benefits required for various positions. The determination is specific to "Illinois County of Vermilion" and was last revised on 12/03/2025.

This document is crucial for potential bidders as it establishes the minimum wage rates and fringe benefits that must be paid to service employees working under a contract covered by the Service Contract Act in the specified geographic area. Bidders must ensure their proposals account for these mandated labor costs to remain compliant and competitive. It details rates for a wide range of occupations, from administrative support to technical and health occupations, and includes information on Executive Orders related to paid sick leave and minimum wage for federal contractors.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for fire alarm system testing and inspection services at the VA Illiana Health Care System in Danville, IL. The acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) verified by the SBA. The contract will be a firm-fixed-price type.

• Perform semi-annual visual tests on all fire alarm devices per NFPA 72, Table 14.3.1.

• Test fire and smoke dampers using certified technicians, adhering to NFPA 25, NFPA 72, and NFPA 101 standards.

• Conduct inspections of Water-Based Fire Protection Systems (wet and dry pipe) per NFPA 25, including annual, semi-annual, and quarterly tests as specified.

• Perform VRLA Battery/Charger inspections semi-annually and load tests every three years per NFPA 72.

• Conduct five-year standpipe flow and hydrostatic tests per NFPA 25.

• Provide documentation for all tested devices, including deficiencies found.

• Ensure all contractor personnel comply with VA facility requirements, including drug-free workplace, no smoking, and no weapons policies.

• All contractor personnel must complete privacy training and possess a 10-hour OSHA card.

• Adhere to VHA Directive 1192 regarding influenza vaccination or masking for healthcare personnel.

• The contract will have a 12-month base period and four (4) 12-month option years.

• Estimated value is $25 Million.

• NAICS Code: 561621 (Security Systems Services, except Locksmiths).

• Product/Service Code: H312 (Inspection - Fire Control Equipment).

• Quotes are due by 9:00 AM CDT on May 6, 2026.

• Questions must be submitted via email by April 29, 2026, 10:00 AM LOCAL TIME.

• A site visit is scheduled for April 27, 2026, at 12:00 PM LOCAL TIME.

• Quotes will be evaluated based on Technical Capability, Experience, and Price.

• Technical capability requires NICET III License for sprinkler system inspections and specific certifications for fire/smoke damper testing.

• Offerors must have a minimum of three (3) years of relevant industry experience.

• Pricing information should not be included in technical submissions.

• This procurement is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must be listed as verified by the Small Business Administration (SBA).

• Offerors must complete and return VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

• All inspections must meet the latest edition of NFPA standards.

• Documentation of test results must be provided within 10 days.

• Work must be scheduled to avoid disruption to patient care.

• Invoices must be submitted electronically via Tungsten Network.