H345--Water Storage Tank Cleaning

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically Water Storage Tank Cleaning. The Department of Veterans Affairs (VA), Network Contracting Office 8 (NCO 8), is issuing this Request for Quotation (RFQ) as the sole solicitation document; no separate written solicitation will be issued. Offers are currently being requested.

• Service: Water Storage Tank Cleaning.

• Location: Bay Pines VA Healthcare System, 10000 Bay Pines Blvd, Bay Pines, FL 33744.

• Solicitation Number: 36C24826Q0172

• Product Service Code: H345

• NAICS Code: 238220

• Response Date/Time/Zone: March 20, 2026, 4:00 PM Eastern Time, New York, USA.

• The solicitation incorporates provisions and clauses by reference.

• This acquisition is set-aside exclusively for Service Disabled Veterans Owned Small Businesses (SDVOSBC).

• The full text of provisions and clauses may be accessed separately.

• An RFQ document is attached for further details.

Solicitation / RFP / RFQ

This solicitation is for Water Storage Tank Cleaning Services for the Bay Pines VA Healthcare System. The objective is to procure services for pressure washing, disinfecting, cleaning, and inspecting two 500,000-gallon concrete water storage tanks. The work is necessary to maintain the integrity and reliability of the facility's water system.

• Scope of Work: Includes inspecting, cleaning, and chemically treating two permit-required confined space domestic water tanks. Only one tank can be worked on at a time, with the other remaining operational.

• Confined Space Entry: Requires a permit from the Safety Section of Facilities Management Service. Air monitoring is mandatory inside the tanks.

• Cleaning: Involves pressure washing, scrubbing, and ensuring all water used is hauled off-site. Tanks must be left clean and dry.

• Inspection: Must be conducted in accordance with AWWA standards by a qualified person, covering interior, exterior, and all tank components. Comprehensive inspections will assess structural, safety, sanitary, coating systems, and security conditions.

• Disinfection & Neutralization: Requires specific disinfection methods (Method 3 in AWWA C652) and chemical neutralization to 3ppm or less, confirmed by calibrated equipment. All chemicals must be approved for discharge.

• Repairs: Includes a one-time repair to replace the CLAY valve on each tank's fill line. New valves will be supplied by the VA.

• Deliverables: Detailed disinfection and neutralization plans, documentation of regulatory and safety standards compliance (FDEP, SWFMD, OSHA, NSF/ANSI, AWWA), laboratory accreditation for water testing, confined space training proof, chemical data sheets, and a detailed work/safety plan. A final inspection report is due within 14 days of completion.

• Testing: Contractor is responsible for pre- and post-disinfection testing of water quality (pH, alkalinity, turbidity, odor, specific conduct, chlorine residual, bacteriological tests) in accordance with AWWA C652-11 and relevant guidelines. Testing lab must be certified.

• Contract Type: One-time contract.

• Period of Performance: Not explicitly stated, but an option for a six-month extension is included.

• Place of Performance: Bay Pines VA Healthcare System, 10000 Bay Pines Blvd, Bay Pines, FL 33744.

• Offer Due Date: March 20, 2026, 4:00 PM EDT.

• Submission Instructions: Submit signed and dated offers to Karina A Miranda at Karina.miranda@va.gov.

• Offer Acceptance Period: 60 calendar days from the offer receipt date.

• Evaluation Factors: Quotations will be evaluated based on Technical Capabilities, Past Performance, and Price. Technical Capability combined with Past Performance is significantly more important than Price.

• Site Visit: Highly encouraged, scheduled for Wednesday, March 11, 2026, at 10:00 AM Eastern. Contact William Sean Penhallegon to sign up.

• Questions Deadline: March 12, 2026, 2:00 PM EST.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Size Standard: $19 Million.

• Set-Aside: This acquisition is a total small business set-aside, with a specific notice for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) indicated.

• The solicitation incorporates numerous FAR and VAAR clauses by reference, including those related to contract terms, security, and subcontracting limitations for SDVOSBs.