HAAS VF- 8/40 Vertical Milling Machine

Statement of Work (SOW)

To provide, deliver, install, startup, and train personnel on one (1) Haas VF-8/40 Vertical Machining Center configured with specified options and accessories for NASA Langley Research Center.

• Base Machine: Haas VF-8/40 Vertical Machining Center with 230V, 3-Phase electrical configuration, one (1) year manufacturer warranty, and USA origin.

• Machine Configuration & Options:

  • Spindle: 12K-HSK-A63-VF with 12,000 RPM spindle, HSK-A63 taper, inline direct-drive spindle, 30 hp (22.4 kW) vector drive. Requires balanced toolholders with G2.5 rating above 10,000 RPM.
  • Memory: 32GB Solid-State Memory for onboard program storage, editing, and execution.
  • Fourth Axis: 4AXBL integrated 4th-axis drive capability, supporting Haas rotary tables and indexers for multi-sided machining.

• Additional Machine Options:

  • Coolant & Filtration: Auxiliary Coolant Filter (ACF), Through-Spindle Coolant System (TSC) up to 300 PSI, High-Pressure Flood Coolant System, Coolant Tank Oil Skimmer, Mist Condenser Exhaust Enclosure.
  • Tool Management: High-Speed Side-Mount Tool Changer with HSK taper and 30+1 tool capacity.
  • Machine Enhancements: 8-inch Extended Column (EC-8), Internal High-Voltage Isolated Transformer (380–480V), Machine Anchoring Kit.
  • Inspection & Probing: Wireless Intuitive Probing System (WIPS) including work offset setup, tool length offset measurement, in-process inspection, tool breakage detection, Haas Visual Programming System, macro functionality, spindle orientation, and coordinate rotation/scaling.
  • Tooling Package: 6-piece HSK63A Inch Hydraulic Milling Chuck and Collet Kit with TSC compatibility.

• Freight: Contractor provides freight services FOB Destination.

• Rigging: Contractor provides labor, equipment, and materials for unloading, placement, and rough leveling. Excludes facility electrical connections, air connections, utility hookups, and foundation work.

• Government: Foundation, Anchoring, Rigging, Power Connection, Air Connection, Water Connection, Other Fluids, Acceptance.

• Contractor: Startup, Training.

• Not Included: Test at Origin.

• Electrical: 480V, 3-Phase power required. Government will verify facility voltage, building location, and final installation location.

• Contractor provides OEM-certified startup service and operator training support (if procured).

• Startup must occur within one (1) year of machine delivery to maintain OEM warranty coverage.

• Acceptance upon machine delivery per FOB Destination terms.

• May include Startup Certificate and Training Certificate.

• Standard Federal Prompt Payment Terms: Net-30.

• Payment due thirty (30) days following Government acceptance.

• Separate CLIN structure for Equipment, Services, Installation, and Training.

• Standard one (1) year OEM warranty.

• Activation requires timely startup completion; delayed startup may affect warranty commencement.

• Facility modifications, electrical installation, air system installation, water/coolant plumbing, foundation construction, permanent anchoring installation, facility readiness upgrades, network integration, and production qualification testing.

• FOB Destination.

Solicitation / RFP / RFQ

This document is a Recommendation and Determination to Solicit for a brand name Haas VF-8/40 Vertical Machining Center. The Manufacturing Applications Branch at NASA Langley Research Center in Hampton, Virginia, requires this machine to machine various types of metal for program requirements. The document outlines the need for this specific equipment and justifies a brand name or sole source acquisition.

The core requirement is a Haas VF-8/40 Vertical Machining Center with specific features, including:

• X 64" x Y 40" x Z 30" capacity
• 40 taper spindle, 30 hp vector drive, 8100 rpm
• 600 ipm rapids, 500 ipm max cutting
• 30+1 Side Mount Tool Changer
• 95-gallon flood coolant system
• Touch Screen Control, Ethernet Interface, 1 Year Warranty

Required options include:

• 12,000-rpm Spindle (HSK-A63 taper)

• 32GB expanded on-board memory

• 4th-axis rotary product capability

• Auxiliary Coolant Filter (ACF)

• Anchoring Kit LG

• EC-8 (8" column riser)

• HV-ISO-XFRMR (High-Voltage Transformer)

• Mist Condenser

• Oil Skimmer

• SMTC-30-HSK-HS-VM (High-Speed Tool Changer)

• Through-Spindle Coolant (TSC)

• Wireless Intuitive Probing System (WIPS-R)

• 6-Piece HSK63A Hydraulic Milling Chuck and Collet Kit

• High-Pressure Flood Coolant System

• Lead time: 6-8 weeks.

• The document implies a sole source justification, citing Philips Corporation's history with NASA Langley and their presence on GSA Contract GS-03F-080CA.

• The document does not explicitly detail submission instructions or evaluation criteria, but it does provide a justification for a sole source acquisition.

• The justification for sole source acquisition suggests that full and open competition may not be pursued. Reasons include potential incompatibility with existing equipment, additional training costs, and limited vendor authorization for sales and maintenance.

• The estimated value is not explicitly stated.

• Rigging Service and Freight are included as separate line items.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for a HAAS VF- 8/40 Vertical Milling Machine. It is a "Brand Name" requirement. The procurement is set aside for small business. Offerors must be registered at www.sam.gov to be considered for award.

• The core of the requirement is detailed in an attached Statement of Work (SOW).

• Offerors must provide quotes for the specified item(s).

• Delivery is FOB Destination.

• The document references a "total firm-fixed-price" contract, but the amount is to be inserted.

• Quotes are due by 6/11/2026 at 3:00 p.m. CT.

• Quotes must be submitted via email to Lindsey McLellan at lindsey.m.mclellan@nasa.gov.

• Quotes shall remain valid for 30 days unless otherwise stated.

• Submitted quotes must include two points of contact (name, phone number, email address).

• Contractual and technical questions must be submitted in writing (email) to Lindsey McLellan by 6/10/2026 at 3:00 p.m. CT. Telephone questions will not be accepted.

• The award will be made to the responsible Offeror with the lowest price technically acceptable (LPTA) offer.

• Quotes not deemed technically acceptable will be removed from consideration.

• This procurement is set aside for small business.

• The solicitation includes the following sections: Statement of Work/Bid Schedule, Instructions to Offerors, Solicitation Provisions/Representations and Certifications, Clauses/Terms and Conditions, and Quote Evaluation Criteria.

• Various FAR and NFS clauses are incorporated by reference, including those related to System for Award Management, Duty-Free Entry, Place of Manufacture, Ombudsman, Export Licenses, and others.

• The NAICS Code for this procurement is 333517.