Hanscom Air Force Base Mortuary Services Blanket Purchase Agreement (BPA)

Solicitation / RFP / RFQ

This solicitation is for Mortuary Services for Hanscom Air Force Base. The government is procuring these services through a Blanket Purchase Agreement (BPA) under Request for Quotation (RFQ) 12.201.

• The contractor must provide mortuary services, including retrieval, preparation, storage, embalming, transportation, and documentation of deceased remains.

• Services must comply with DAFI 34-160.

• The contractor must have proper certifications to practice mortuary services in Massachusetts and be able to retrieve remains within the defined area of responsibility or coordinate with another funeral home.

• Appropriate refrigeration equipment must be available within 30 days of contract award.

• The contractor must be located within 50 miles of Hanscom AFB, MA.

• This is a Blanket Purchase Agreement (BPA).

• The ordering period is from June 2026 to June 2031, potentially including unexercised options.

• The total contractor obligation limit is not specified in the provided excerpt but will be defined during the award.

• Proposals will be evaluated based on two factors: Technical and Price.

• Technical factor includes subfactors: Understanding the Requirement, Qualifications/Certifications, Facilities and Refrigeration, Location, and Time allotted for Services.

• Price will be evaluated on the basis of Lowest Price Technically Acceptable (LPTA) quotes.

• Award will be made to the responsible Offeror whose offer is most advantageous to the Government.

• Offer due date is June 12, 2026, at 04:00 PM local time.

• This acquisition is set aside 100% for Small Business.

• The North American Industry Classification System (NAICS) code is 812210, with a size standard of $12,500,000.00.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.

• DFARS clauses are also incorporated by reference.

• Specific details regarding the schedule of supplies/services and accounting/appropriation data are to be found in the Schedule and Section G, respectively.

Form / Attachment / Pricing Sheet

This document is an itemized price sheet for mortuary affairs services. Bidders are expected to use this sheet to provide pricing for each listed service.

• Itemized Services: Includes a list of 23 distinct services related to mortuary affairs, such as transfers, embalming, casket options, cremation, urns, transportation, death certificates, and funeral services.
• Pricing: A column for bidders to enter the price for each item.
• Comments: A column for additional notes or specifications related to each item.

This pricing sheet is critical for bidders to understand the specific services required and to formulate their bids. It outlines the cost components for mortuary affairs services, directly impacting proposal development and evaluation. Bidders must carefully review each item and provide accurate pricing as per the requirements of the opportunity.

Other / Unclassified

This document is a protected PDF file that cannot be opened with the current reader. It indicates that the PDF has been protected by Microsoft Office and requires a compatible PDF reader to view its content.

This document does not contain any information relevant to potential bidders as it is inaccessible due to protection. Bidders will need to obtain a compatible PDF reader to access any associated opportunity documents.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits that must be paid to various classes of service employees working on covered federal contracts within specific geographic areas.

• Geographic Applicability: The determination applies to specific cities and towns within Essex, Middlesex, Norfolk, Plymouth, and Suffolk counties in Massachusetts.
• Occupational Listings: It provides a comprehensive list of occupations, each with a corresponding minimum hourly wage rate.
• Fringe Benefits: It outlines required fringe benefits, including Health & Welfare rates (both standard and EO 13706 specific), vacation time accrual based on years of service, and a list of eleven paid holidays.
• Special Provisions: Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), hazardous pay differentials, and a process for conforming additional classifications not listed.

Bidders must use this wage determination to accurately price labor costs for any SCA-covered service contracts they propose on. Failure to comply with these minimum wage and fringe benefit requirements can lead to contract non-compliance and penalties. It is crucial for understanding the labor cost component of the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Mission Essential Mortuary Services for Hanscom Air Force Base.

The contractor shall provide all non-personal services, personnel, equipment, supplies, facilities, transportation, tools, and materials necessary to perform mortuary services. This includes, but is not limited to:

• Transportation of remains

• Embalming, dressing, and casketing

• Restorative arts (hairstyling, makeup)

• Cremation preparation

• Funeral services and visitations

• Supply of death certificates

• Refrigeration of remains

• Chapel/graveside services

• Funeral coach and limousine services

• Vault setting, concrete grave liners, gravestones, burial receptacles, and temporary grave markers

• Caskets, urns, and other disposition items

• Use of funeral home facilities

• Obituaries, photography, and videography

• The contractor must have an established Quality Control Program (QCP) to ensure services meet contract requirements. The QCP must include specific processes, controls, metrics, and reporting.

• Government will evaluate contractor performance through a Quality Assurance (QA) plan.

• Services must be initiated within 12 hours of notification to remove remains or release to U.S. Government control.

• Embalming and restoration work time is based on the condition of the remains.

• Mortuary services must be available 24 hours a day.

• Area of performance includes the New England area (Maine, Massachusetts, New Hampshire, Vermont, Rhode Island, Connecticut, and New York).

• Services are to be performed at the contractor's facility.

• Contractor must be a State-licensed funeral director and State-licensed embalmer.

• Contractor must be able to obtain remains within the New England area.

• Personnel must adhere to specific grooming and attire standards.

• Facilities must meet specific physical security, health, and safety standards, including OSHA requirements.

• Contractor must comply with all applicable federal, state, local, and international regulations.

• Specific standards for classification of remains (viewable, viewable for identification, nonviewable), embalming, casketing, transportation, cremation, and facility requirements are detailed.

• A post-award kickoff meeting is required within five business days of contract award.