Hatch Stagefield Air Traffic Control Tower Equipment Movement

Solicitation / RFP / RFQ

This document is a firm-fixed-priced (FFP) solicitation for HATCH Air Traffic Control Tower Equipment Movement. It is a 100% small business set-aside under NAICS Code 238210, with a size standard of $19 million. Only offers from small business concerns will be accepted.

• Proposals must be complete, self-sufficient, and respond directly to the RFP requirements.

• Failure to meet a requirement may result in ineligibility for award.

• Contract type: Firm Fixed-Price (FFP).

• Acceptance Period: Minimum of 90 calendar days from receipt of offers; Offerors may specify a longer period.

• Proposal Submission Deadline: 4:00 p.m., Central Daylight Time (CDT), 30 June 2026.

• Submission Method: Email only to melissa.k.mayhall2.civ@army.mil cc: laura.j.blackmon2.civ@army.mil.

• Proposal Format: Readable by Microsoft Office (Word, Excel, PowerPoint). PDF format for pages not compatible with Microsoft Office (e.g., SF 1449).

• Proposal Labeling: Include copy number, title, solicitation number, and Offeror's name. Mark as "SOURCE SELECTION SENSITIVE".

• Proposal Structure: Submitted in four (4) separate volumes:

  • Volume I: Contract Documentation & Summary (SF 1449, SF 30, Authorization Letter, Representations/Certifications, Joint Venture Agreement if applicable).
  • Volume II: Technical Proposal (Max 40 pages, excluding TOC, Glossary, Summary Page(s), Acronym Listing).
  • Volume III: Past Performance Proposal (Includes PPI, Teaming Agreement, Subcontractor Letters of Consent).
  • Volume IV: Price Proposal (Includes unit and extended prices on Attachment 4-Pricing Schedule).

• Questions Deadline: No later than 12 June 2026, 1:00 p.m. CDT for initial questions. Site visit specific questions due by 5 June 2026, 1:00 p.m. CDT. Questions received after deadlines may not be answered.

• Evaluation: Government intends to award without discussion. Initial offers should be best terms. Evaluation criteria are not explicitly detailed but will consider Technical, Past Performance, and Price.

• 100% Small Business Set-Aside.

• NAICS Code: 238210.

• Size Standard: $19 million.

• Site Visit: Scheduled for 9 June 2026 at 9:00 a.m. CDT at Hatch Stagefield. Base access required. Limited to 2 representatives per company. RSVP required by 5 June 2026.

• Communications: All discourse must be directed to the Fort Rucker Contracting Office via email. Telephone inquiries are not accepted. Solicitation changes will only be made via written amendment posted on SAM.gov.

• Price Reasonableness: Certified cost or pricing data is not required, but may be requested if adequate price competition is not determined.

• Discrepancies: Offerors must notify the Contracting Officer in writing of any perceived errors or omissions.

Statement of Work (SOW)

This Statement of Work outlines the requirements for the de-installation of Air Traffic Control (ATC) equipment from the existing Air Traffic Control Tower (ATCT) at Hatch Stagefield, Fort Rucker, Alabama, and the subsequent installation of this equipment into a newly constructed ATCT. The work must adhere to specified regulations and standards.

• De-installation and Installation: Remove ATC equipment from the current tower and install it in the new ATCT, including all necessary cabling and grounding.

• Equipment Relocation: The following equipment is to be de-installed and relocated:

  • Interim Voice Switch Replacement (IVSR) with three control and one maintenance position.
  • Two radio racks.
  • Four TACO Antennas.
  • One FM Antenna.
  • One FM Transceiver.
  • Two GRT-21 VHF transmitters.
  • Four GRT-22 UHF transmitters.
  • Two GRR-23 VHF receivers.
  • Four GRR-24 UHF transmitters.
  • One Digital Audio Legal Recorder or NAS Voice Recorder.
  • FMQ-13 (V) 2 Wind Instrument System with two indicators.
  • One rack-mounted Uninterrupted Power Supply (UPS).

• Site Survey: Conduct an initial site survey to identify required materials and determine the most feasible course of action for relocation and installation, resulting in a Site Survey Report (SSR) / Project Concurrence Memorandum (PCM).

• Procurement and Engineering: Provide procurement, installation, engineering, and modification services for the specified equipment.

• Communications Consoles: Design, engineer, procure, and install four new communications consoles in the new ATCT cab, including all necessary hardware and grounding.

• Quality Assurance: Implement a quality program compliant with ISO 9001:2008. Provide a Quality Control Plan accepted by the government within 30 days of contract award.

• Reporting: Maintain records of program schedules, action items, and problem resolutions. Ensure financial accountability and timely delivery of Contract Deliverable actions. Notify the government of any issues impacting the SOW execution via email.

• Acceptance Testing: Perform operational testing of affected systems, verified and witnessed by a government NAVAIDS representative. A Technical Acceptance Recommendation (TAR) report will be signed upon successful completion.

• The work will be performed at Hatch Stagefield, Fort Rucker, Alabama.

• Applicable Documents: Adhere to FAA-STD-19E, FAA-STD-020B, and MIL-STD-188-124B regarding lightning protection, grounding, bonding, and shielding. The SOW supersedes these documents in case of conflict.

• Program Management: Designate a single program management point of contact and develop management plans.

• Meetings: Conduct weekly meetings (telephonic or in-person) to discuss progress, issues, and solutions.

• Logistics and Acquisition: Develop material acquisition and subcontracting plans. Utilize the Government Supply system for material acquisitions.

• Subcontracts: Prime contractor must flow down SOW requirements to subcontractors and vendors.

• Security and Safety: Comply with OSHA, EPA, and other Federal Regulatory standards for operations on U.S. Military Bases.

• Travel: Contractor personnel may be required to travel to Fort Rucker, Alabama, with reimbursement guided by Joint Travel Regulations (JTR).

• Government Furnished Items (GFE): The government will provide the tower structure, various transmitters, receivers, radio racks, UPS, patch panel, wind measuring set, audio legal recorder/NVR, antennas, IVSR, Heliax Cable, power, communications capability, and storage for IBOM and tools.

• Hazardous Materials: Project performance must not use Class I or Class II Ozone Depleting chemicals prohibited by contract, nor perchloroethylene and trichloroethylene.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback from previous customers regarding a contractor's performance on past contracts. This information is crucial for the Mission and Installation Contracting Command – Fort Eustis Detachment Rucker in evaluating Offerors' ability to perform the Hatch Stagefield Air Traffic Control Tower Equipment Movement effort.

• Contract Identification: Details of the contract being reviewed (contractor, number, type, period of performance, cost).
• Description of Service Provided: A summary of the work performed under the contract.
• Customer/Agency Identification: Information about the agency that received the services.
• Evaluator Identification: Details of the person completing the questionnaire.
• Evaluation Sections: Structured questions covering Technical Performance, Program Management, Transition/Phase-in, Employee Retention/Attraction, Small Business Participation, and Cost Performance. Evaluators rate performance using a Satisfactory (S), Unsatisfactory (US), or Not Applicable (NA) scale.
• Narrative Summary: Space for detailed comments on performance, including any reservations about future solicitations or critical programs.
• Termination Information: Inquiry about any past contract terminations.

While this document is for the customer to fill out regarding a bidder's past performance, potential bidders should be aware that their past performance is a significant factor in proposal evaluation. Understanding the categories and criteria within this questionnaire can help bidders anticipate what aspects of their performance will be scrutinized and potentially prepare supporting documentation or talking points for their references.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for a "Lowest Price Technically Acceptable" (LPTA) source selection, conducted in accordance with FAR 15.103-2. The award will be made to a single responsible Offeror whose proposal conforms to the solicitation requirements, is technically acceptable, and offers the lowest price.

• Proposals must conform to the Request for Proposal (RFP) and the Statement of Work (SOW).

• The Government seeks the overall best benefit and lowest price.

• Trade-offs between cost/price and non-cost/price factors are not permitted.

• Inaccurate or incomplete price proposals may lead to elimination from competition.

• Offers for less than the number of items in the Pricing Schedule will be considered ineligible for award.

• Not explicitly detailed in this document, but implies a single award contract.

• Evaluation Factors:

  • Technical Approach: Assesses the Offeror's proposed approach to meet minimum requirements as stated in the SOW. Rated "Acceptable" or "Unacceptable".
  • Past Performance: Assesses confidence in the Offeror's ability to supply products/services based on demonstrated performance. Considers recency (within 5 years of RFP release) and relevancy (similar scope). Rated "Acceptable" or "Unacceptable".
  • Price: To be evaluated for fairness and reasonableness, but not rated. Methods include comparison to other Offerors, Independent Government Estimate, and recently awarded contracts of similar nature.

• Award Basis: Lowest Price Technically Acceptable (LPTA).

• Discussions: The Government intends to award without discussions, but reserves the right to conduct them if necessary.

• Proposal Requirements: Offerors must explain any inconsistencies between proposed performance and price. The burden of proof for price credibility rests with the Offeror.

• Not specified in this document.

• The document references the "Revolutionary FAR Overhaul (RFO)" and "RFO FAR Part 15.404" for specific procedures.

• Table 1 details Technical Capability Ratings (Acceptable/Unacceptable).

• Table 2 details Past Performance Ratings (Acceptable/Unacceptable).

Form / Attachment / Pricing Sheet

This document, "Attachment 4 Pricing Schedule.xlsx", is a pricing schedule intended for bidders to complete and submit as part of their proposal. It outlines the cost structure for the services required.

• CLIN 0001: Labor, material, and supplies for deinstallation and reinstallation of Air Traffic Control (AFC) equipment at HATCH Stagefield.
• QTY: 1 (Job)
• UOM: Job
• Fields for Unit Price and Amount are provided for bidders to fill in.

Bidders must use this schedule to detail their proposed costs for the specified CLIN. This information will be crucial for proposal evaluation and determining the overall contract value.

Solicitation / RFP / RFQ

This solicitation is for a non-personal services contract to transfer and install Air Traffic Control (AFC) equipment at HATCH Stagefield, located at Fort Rucker, Alabama. The work involves the deinstallation and reinstallation of the equipment.

• Deinstallation and reinstallation of Air Traffic Control (AFC) equipment.

• Services are to be performed at HATCH Stagefield, Fort Rucker, Alabama.

• The Statement of Work (SOW) is provided as Attachment 1.

• Contract Type: Firm Fixed Price.

• Period of Performance: September 18, 2026, to September 17, 2027.

• Estimated Value: Not explicitly stated, but NAICS code 238210 has a size standard of $19,000,000.00.

• Offer Due Date: June 30, 2026, at 4:00 PM local time.

• Evaluation Criteria: Provided as Attachment 3.

• Instructions to Offerors: Provided as Attachment 2.

• Pricing Schedule: Provided as Attachment 4.

• Past Performance Questionnaire: Provided as Attachment 5.

• This acquisition is a set-aside for Small Business.

• A 10% price evaluation preference may be applied to offers from HUBZone small business concerns that have not waived the preference.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and by full text.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Inspection and Acceptance will occur at both the destination and the service performance site. Contact the Government POC for specific terms and instructions.

Other / Unclassified

This document is a sign-in sheet for a site visit related to Solicitation W9124G26RA007, concerning "Hatch Stagefield Air Traffic Control Tower Equipment Movement." The site visit was scheduled for 0900 CDT on July 9, 2026.

This document serves as a record of attendees for a site visit. While it does not contain technical details or requirements of the solicitation itself, it indicates that a site visit was conducted for this opportunity. Potential bidders may find it useful to note that a site visit occurred, suggesting a physical component or location relevant to the opportunity.

Form / Attachment / Pricing Sheet

This document provides instructions and requirements for personnel requesting access to Fort Rucker, specifically detailing procedures for obtaining visitor access and Real ID compliant driver's licenses. It also outlines the process for individuals who do not possess a Real ID compliant driver's license.

• Real ID Requirement: All personnel must have a Real ID Complaint Driver's License for access.
• Visitor Access Information: Links are provided to Fort Rucker's homepage for the latest information on obtaining visitor access.
• Pre-registration: Instructions to read and understand pre-registration requirements.
• Visitor Control Centers: Details on two centers: Daleville Gate (open 24/7, VCC hours 8 a.m. - 4 p.m. daily) and Ozark Gate (open 24/7, VCC hours 8 a.m. - 4 p.m. Mon-Fri, closed weekends/holidays).
• Contact Information: Phone numbers for both Daleville ((334) 255-0797) and Ozark ((334) 255-0798) Visitor Control Centers.
• Access without Real ID: For those without a Real ID license, instructions include:
  • Completing the attached Fort Rucker Visitor Access Card (Unsponsored) Form (FNAL 2746-R-E).
  • Providing a secondary form of identification (link provided).
  • Visiting either Visitor Control Center during operational hours.

This document is crucial for any bidder personnel who will need to access Fort Rucker. It outlines the necessary identification requirements, access procedures, and operating hours for visitor control centers, which may impact planning for site visits, meetings, or personnel deployment.