Heated (45 °C) Absolute Baratron® Capacitance Manometer, Power supply & Readouts, Cables, Mass Flow controller.

Solicitation / RFP / RFQ

Oak Ridge National Laboratory (ORNL) is seeking a Firm Fixed Price proposal/quote for a Heated (45 °C) Absolute Baratron® Capacitance Manometer, including power supply, readouts, cables, and a mass flow controller. The award will be based on the lowest priced, technically acceptable proposal.

• A firm fixed price quote with proposed delivery schedule.

• Any tariffs must be stated and priced separately.

• Shipping terms: FOB Destination for domestic shipments, Delivered at Place (DAP) for international shipments.

• Offerors must provide a completed and signed copy of the attached documents: Abbreviated Representations and Certifications (BSD-CS-2260) and the Bill of Materials (RFP450899).

• Any exceptions to the terms and conditions must be explained.

• Contract Type: Firm Fixed Price.

• Anticipated Subcontract Period of Performance: Upon receipt.

• Questions Due: 03/25/2026 by 5:00 PM EST (in writing via email).

• Proposal Due Date: 03/26/2026 by 5:00 PM EST (submitted via email to the Procurement Officer).

• Evaluation: Lowest priced, technically acceptable proposal.

• Small Business Set-Aside: No.

• NAICS Code: 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables.

• Attached documents include: ORNL Terms and Conditions, Representations and Certifications, Bill of Materials, and Prime Contract Flowdowns.

• FAR 52.211-6 Brand Name or Equal applies.

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions" for Purchase Orders related to Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the contractual framework between the Company (UT-Battelle, LLC) and the Seller.

• Definitions: Defines key terms such as Government, Company, Seller, Agreement, Procurement Officer, and Product.
• Order of Precedence: Specifies the hierarchy of documents in case of inconsistencies (Task Order, Purchase Order, Special Provisions, SOW, General Provisions, Attachments, Flowdown Document).
• Entire Agreement: States that these terms constitute the entire agreement, and any changes must be in writing and signed by the Company's Procurement Officer.
• Communication: Clarifies that the Seller has no direct privity with the Government and outlines permitted communications.
• Warranties & Inspection: Covers warranties for goods and services, including freedom from defects and adherence to professional standards.
• Shipping Terms: Mandates that delivery drivers must be U.S. citizens for deliveries to DOE laboratories.
• Electrical Equipment: Requires electrical equipment to be listed by a nationally recognized testing laboratory (NRTL) or field evaluated.
• Payment: Directs suppliers to the Ariba Network for payment information.
• Compliance with Laws: Requires the Seller to comply with all applicable laws and regulations.
• Termination: Outlines conditions for termination for convenience or default.
• Excusable Delay: Defines conditions under which delays may be excused.
• Access: Requires compliance with DOE facility rules for access.
• Changes: Details the process for making changes to the Purchase Order.
• Insurance & Indemnity: Specifies insurance requirements and indemnification obligations.
• Information Technology: Mandates compliance with IT security policies and requirements.
• Gratauties: Prohibits offering gratuities to Company employees.
• Incorporation by Reference: Lists various FAR and DEAR clauses that are incorporated into the agreement.
• Specific Clauses: Includes sections on Services on DOE Site, Special Products/Services, Visa Denial, Walsh-Healey Act, Commercial Computer Software, No Automatic Renewals, Foreign Corrupt Practices Act, Export Control, Employee Concerns Program, Differing Professional Opinions, and Protection of Personally Identifiable Information (PII).

This document is crucial for any vendor seeking to provide commercial products or services under the SAT to the Company. It details the mandatory terms and conditions that will govern the purchase order, including requirements for performance, compliance, insurance, and dispute resolution. Bidders must review these terms carefully to understand their obligations and ensure they can meet all stipulated requirements before submitting a proposal or quote.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their proposal. It requires the offeror to make specific representations and certifications regarding various aspects of their business and compliance with federal regulations.

• Type of Organization: Offeror must specify their organizational type.
• Export Control: Certifications related to whether furnished items are Trigger List Items, Military/Space Items, or Dual Use Items, requiring specific details if applicable.
• Buy American Act: Certification regarding the origin of end products, with provisions for listing foreign end products.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Telecommunications/Video Surveillance: Representation concerning the use of covered foreign telecommunications equipment or services.
• Conflict of Interest: Certification regarding organizational or personal conflicts of interest, and disclosure of any relevant facts.
• Payments to Influence Federal Transactions: Certification regarding payments made to influence federal transactions (applicable if offer exceeds $200,000).
• Employee Concerns Program: Notification requirements for employees regarding DOE and Company ECP/DPO processes.
• Business Size Certification: Offeror must certify their business size status (Small Business, Veteran-Owned, etc.) according to the provided NAICS code and size standard.

Completing and submitting this form accurately is a mandatory requirement for proposal submission. The certifications made within this document directly impact eligibility and compliance for the opportunity. Bidders must carefully review each section to ensure they can truthfully make the required representations and certifications. Failure to complete this form correctly may result in disqualification.

Form / Attachment / Pricing Sheet

This document, titled "PRIME SUPPLEMENTAL FLOWDOWN DOCUMENT," outlines additional terms and conditions that are incorporated by reference into subcontracts and purchase orders under the prime contract DE-AC05-000R22725. It serves to flow down mandatory U.S. Government regulatory and customer obligations from Oak Ridge National Laboratory's contract with the Department of Energy (DOE) to its sellers.

• The document lists numerous FAR (Federal Acquisition Regulation) and DEAR (Department of Energy Acquisition Regulation) clauses, along with specific DOE directives.
• Each clause is presented with its identifier, title, and a brief description of its applicability, often based on contract value thresholds or specific types of procurements (e.g., construction, services, IT, foreign work).
• It specifies that in case of conflict between this document and other terms, the version or date in this document takes precedence.
• It also notes that clauses may be "self-deleting" if inapplicable to a specific subcontract.

Potential bidders should review this document to understand the mandatory terms, conditions, and regulatory requirements that will be flowed down to them if they are awarded a subcontract or purchase order under this prime contract. This includes understanding which clauses apply based on the nature and value of their potential work, ensuring compliance with government regulations, and identifying any specific obligations related to areas such as small business, ethics, security, intellectual property, and labor standards.

Form / Attachment / Pricing Sheet

This document is Attachment C, a Bill of Materials for RFQ 450899. It lists the specific items required for the opportunity.

• Line Item: Sequential numbering of items.
• Item Description: Detailed description of each required component, including specifications and options for "Domestic Equivalent."
• Part Number: Manufacturer's part number for the item or its equivalent.
• Manufacturer: The original manufacturer of the part.
• Quantity: The number of units required for each item.
• Country of Origin, Lead Time, Unit Price, Total Price: These fields are provided for vendor completion.

This Bill of Materials is critical for bidders to understand the exact components and quantities needed to fulfill the requirements of RFQ 450899. Bidders must use this document to prepare their quotes, ensuring they can supply the specified items or their approved domestic equivalents. The blank fields for pricing and lead time indicate that vendors are expected to provide this information as part of their submission.