S--HFO JANITORIAL SERVICES 2YR

Amendment / Modification

This amendment (0001) to the solicitation includes the following:

• A revised Combined Synopsis and Solicitation.

• Corrections to verbiage related to evaluation criteria.

• Addition of a list of Questions and Answers.

• The Combined Synopsis and Solicitation has been revised.

• Evaluation criteria verbiage has been corrected.

• A list of Questions and Answers has been added.

• The original solicitation was for janitorial maintenance services at eight (8) recreational sites in Maricopa and Yavapai Counties, Arizona.

• Questions are due no later than May 15, 2026, by 12:00pm (MST).

• Quotes are due no later than May 29, 2026, by 12:00pm (MST).

• The Period of Performance is 10/01/2026 to 09/30/2028.

• The Contracting Officer is Rachel Henriques, email: rhenriques@blm.gov.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the HFO Vault Toilet Cleaning RFQ 140L6426Q0008.

• Trash Cans: No trash cans are provided; the current contractor ties trash bags to the ADA grab bar.
• Trash Volume: Approximately 3-4 55-gallon trash bags are collected weekly per location.
• Consumables: The contractor must supply all consumables (toilet paper, trash bags, cleaners, water, etc.), and these costs should be included in the unit price and total price on the Bid Schedule.
• Waste Disposal: Trash must be disposed of offsite at the contractor's expense; BLM-managed dumpsters cannot be used.
• Water Source: All water must be sourced off-site; no BLM water source is available.
• Locking Hardware: The BLM will provide either a combo padlock or a keyed padlock for toilet paper holders.
• Budget: The current option year cost is $43,156.00.
• Unit Price: The "Unit Price" in Attachment 5 should represent the cost per daily service.
• Restroom Square Footage: Total restroom square footage across all facilities is 2,400 sq ft (5 double vaults = 1,500 sq ft, 3 single vaults = 900 sq ft).

These clarifications provide essential details for bidders to accurately prepare their proposals, particularly regarding the scope of supplies, waste disposal, pricing, and facility details. No changes to due dates or submission rules were indicated.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for janitorial maintenance services at eight (8) recreational sites located within Maricopa and Yavapai Counties in Arizona. It serves as the only solicitation, and quotes are being requested in lieu of a separate written solicitation. The acquisition is being conducted under Federal Acquisition Regulation (FAR) Parts 12 and 13.

• Janitorial maintenance services at eight (8) recreational sites.

• Detailed requirements are provided in the attached Statement of Work (SOW) (Attachment 1).

• Wage Determinations for Maricopa County (2015-5469 Rev 29) and Yavapai County (2015-5471 Rev 27) are incorporated (Attachment 3).

• Contract type: Firm Fixed Price.

• Period of performance and performance location are detailed in the SOW (Attachment 1).

• Questions Due: May 15, 2026, by 12:00 PM (MDT) to Rachel Henriques (rhenriques@blm.gov).

• Quotes Due: May 29, 2026, by 12:00 PM (MDT) to Rachel Henriques (rhenriques@blm.gov).

• Evaluation Factors: Technical Approach, Past Experience, Past Performance, and Total Price.

• Award Basis: Best value to the Government.

• Instructions: Offerors must comply with FAR Provision 52.212-1 (Instructions to Offerors - Commercial) and FAR 52.212-2 (Evaluation - Commercial Items), detailed in Attachment 4.

• This solicitation is a 100% Total Small Business Set-Aside.

• North American Industry Classification System (NAICS) code: 561210, with a size standard of $47 million.

• Offerors must ensure their Representations and Certifications are up-to-date in the System for Award Management (SAM).

• Additional FAR clauses and provisions are provided in Attachment 2.

• The Defense Priorities and Allocations System (DPAS) does not apply.

• Attachments include: SOW, Clauses and Provisions, Wage Determination, Instructions to Offerors, and Bid Schedule.

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation for janitorial services at eight (8) recreational sites located within Maricopa and Yavapai Counties in Arizona. The government is procuring these services to maintain the cleanliness and upkeep of these recreational facilities.

• Janitorial services for recreational sites.

• The services are divided into a Base Year and an Option Year 1.

• Period of Performance:

  • Base Year: 10/01/2026 to 09/30/2027
  • Option Year 1: 10/01/2027 to 09/30/2028

• Product/Service Code: S201 (HOUSEKEEPING-CUSTODIAL JANITORIAL)

• Questions Due: May 15, 2026, by 12:00 PM (MST)

• Quotes Due: May 29, 2026, by 12:00 PM (MST)

• Submission Contact: Rachel Henriques, Contracting Officer, via email: rhenriques@blm.gov

• This acquisition is set aside 100.00% for Small Business.

• The solicitation number is 140L6426Q0008.

• The solicitation issue date is 04/27/2026.

• The offer due date is 05/29/2026 at 12:00 MDT.

• The North American Industry Classification Standard (NAICS) code is 561210 with a size standard of $47.

• FAR clauses 52.212-1, 52.212-3, and 52.212-5 are attached.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Bureau of Land Management (BLM), Hassayampa Field Office (HFO) requires janitorial maintenance services for eight (8) of its recreational sites located within the HFO area of responsibility.

Services include cleaning, disinfecting, trash removal, and restocking consumables for eight vault toilet buildings across various recreation sites in Maricopa and Yavapai counties. The sites include:

• Big Bug Trail Head
• Silver Creek
• Table Mesa, Little Pan Staging Area
• Badger Springs Trailhead
• Church Camp Road Recreational Shooting Site
• Boulders OHV Staging Area
• Sophies Flat Staging Area
• Harquahala Backcountry Byway

Specific tasks include:

• Cleaning and disinfecting all surfaces (floors, walls, ledges, windows, toilet seats, risers, grab bars) using germicidal detergent to CDC standards.

• Sweeping and mopping floors to ensure they are free of litter, dirt, dust, and debris.

• Collecting, removing, and legally disposing of all trash from the area surrounding the vault toilet buildings.

• Restocking toilet paper (6 rolls per vault) and other consumables. The contractor is responsible for supplying all consumables, cleaning supplies, water, and equipment. No government-supplied resources are available.

• Surfaces must be free of deposits, dirt, streaks, and odors after cleaning.

• Floors must have a uniform appearance without streaks, swirl marks, or residue.

• Maintenance visit logs must be kept in each toilet building, detailing the date and time of service.

• The Contracting Officer Representative (COR) will conduct site visits twice per month for compliance verification.

• The contract period is 365 days from award, with a one-year option to extend.

• Work is to be performed during normal business hours (6:00 AM to 5:00 PM), with any exceptions coordinated with the COR.

• Locations are specified with coordinates and map links.

• Contractor-furnished items include all equipment, supplies, management, supervision, personnel, and transportation.

• All supplies must be accompanied by a Safety Data Sheet (SDS).

• Contractor personnel must adhere to occupational health and safety regulations and be certified in relevant training.

• A Project/Program Manager must be assigned.

• The contractor must observe specified government holidays.

• Waste disposal must comply with federal, state, and local regulations.

• The contractor is responsible for any accidental damage to existing conditions.

• Personnel must maintain professional conduct and appearance.

• Deliverables include a Certificate of Insurance (COI), monthly invoices, and signed/dated maintenance logs.

• Site visits are optional but encouraged before bidding.

• A mandatory kick-off meeting will be held upon award.

Form / Attachment / Pricing Sheet

This document is a Bid Schedule for Janitorial Services at the Hassayampa Field Office Recreational Site. It outlines the specific services, quantities, and pricing required for the contract.

• Base Period (October 1, 2026 – September 30, 2027):
  • Item 00010: Janitorial services for Big Bug, Silver Creek, Table Mesa, Badger Springs, Church Camp, Boulders OHV, Sophies Flat (2x/Wk, 69 QTY) from Oct 2026-May 2027.
  • Item 00020: Janitorial services for Harquahala Backcountry Byway (1x/Wk, 18 QTY) from June 2027-Sept 2027 and (1x/Wk, 52 QTY) from Oct 2026-Sept 2027.
• Option Period 1 (October 1, 2027 – September 30, 2028):
  • Item 00030: Janitorial services for Big Bug, Silver Creek, Table Mesa, Badger Springs, Church Camp, Boulders OHV, Sophies Flat (2x/Wk, 69 QTY) from Oct 2027-May 2028.
  • Item 00040: Janitorial services for Harquahala Backcountry Byway (1x/Wk, 18 QTY) from June 2028-Sept 2028 and (1x/Wk, 52 QTY) from Oct 2027-Sept 2028.
• Fields for Unit Price and Total are provided for each item.
• A field for Total Contract Value is included.

This document is critical for bidders to understand the scope of services, locations, frequency, and quantities required for janitorial services. Bidders must use this schedule to calculate their pricing and submit a complete bid. Note that all dates are subject to finalization upon award.

Forms / Attachments / Pricing Sheets

This document, "Attachment_2_Clauses_and_Provisions.pdf", contains a comprehensive list of Federal Acquisition Regulation (FAR) clauses and provisions that are incorporated by reference or in full text into the solicitation. It serves as a critical reference for offerors to understand the legal and regulatory requirements governing the contract.

• Provisions Incorporated by Reference: Lists numerous FAR provisions (e.g., 52.203-18, 52.204-6, 52.212-1, 52.219-1) with their respective dates, covering areas such as prohibitions, representations, certifications, and instructions to offerors.
• Clauses Incorporated by Reference: Lists additional FAR clauses (e.g., 52.212-4, 52.232-39, 52.245-15) that apply to commercial products and services.
• Provisions Incorporated in Full Text: Includes specific provisions like 52.252-1 (Solicitation Provisions Incorporated by Reference) and 52.212-3 (Evaluation-Commercial Products and Commercial Services), detailing how offers will be evaluated and the terms of award.
• Definitions: Provides definitions for various terms used within the clauses and provisions, such as "Covered telecommunications equipment or services," "Economically disadvantaged women-owned small business (EDWOSB) concern," and "Inverted domestic corporation."
• Certifications and Representations: Outlines numerous required certifications and representations related to small business status (e.g., small disadvantaged, women-owned, HUBZone), foreign ownership, and compliance with various statutes and executive orders (e.g., Buy American, Trade Agreements, Service Contract Labor Standards).

This document is essential for all potential bidders. It details the mandatory clauses and provisions that will govern the contract, including:

• Evaluation Criteria: Section 52.212-3 outlines the factors the Government will use to evaluate offers (Technical Approach, Past Experience, Past Performance, Total Price).
• Compliance Requirements: Bidders must review and understand all applicable clauses to ensure their proposals and subsequent contract performance will meet all legal and regulatory obligations.
• Representations and Certifications: Offerors must accurately complete all required representations and certifications, as failure to do so can impact eligibility for award.
• Contractual Terms: Key terms and conditions, such as those related to payment, labor standards, and prohibited practices, are detailed, which bidders must be prepared to adhere to.

Form / Attachment / Pricing Sheet

This document provides the U.S. Department of Labor's Service Contract Act (SCA) wage determinations for various occupations in Arizona Counties of Maricopa and Pinal (Wage Determination No.: 2015-5469, Revision No.: 29) and Arizona County of Yavapai (Wage Determination No.: 2015-5471, Revision No.: 27).

• Lists specific occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Outlines required fringe benefits for each occupation.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Details vacation and holiday policies.
• Explains the process for conforming additional classifications and wage rates.

This document is critical for bidders to understand the minimum labor costs associated with performing services under a contract subject to the Service Contract Act in the specified Arizona counties. Bidders must ensure their proposed wages and benefits meet or exceed these determinations to comply with federal regulations.

Solicitation / RFP / RFQ

This document provides instructions to offerors for submitting quotes for Janitorial Maintenance services at eight (8) recreational sites located within Maricopa and Yavapai Counties in Arizona. The services include cleaning, disinfecting, trash removal, and restocking consumables.

• A Technical Statement detailing how offerors will satisfy requirements in Section C of the Statement of Work, including a schedule with estimated labor hours and plans for supplying utilities (water/electricity) at remote sites.

• Three references for similar jobs completed within the last three years, including project descriptions, performance periods, and points of contact.

• A quote utilizing Attachment 4 - Bid Schedule.

• A Firm Fixed Price Contract will be awarded.

• Question Due Date: Friday, May 15, 2026, 12:00 PM MDT.

• Response Due Date: Friday, May 29, 2026, 12:00 PM MDT.

• Quotes must be emailed to Rachel Henriques (rhenriques@ios.doi.gov) and the BLM Arizona procurement inbox (blm_az_procurement@blm.gov).

• Award will be based on a best-value determination considering Technical Approach, Past Experience, Past Performance, and Price.

• Offerors must be registered in SAM (System for Award Management) and complete online representations and certifications.

• Experience providing janitorial services at remote locations without access to water and electricity may receive a higher rating.

• The Statement of Work (SOW) is referenced for detailed requirements and location information.

• Offerors must be deemed responsible prospective contractors per FAR 9.1.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for janitorial maintenance services at eight (8) recreational sites located within Maricopa and Yavapai Counties in Arizona. The Bureau of Land Management is issuing this Request for Quote (RFQ) under FAR Parts 12 and 13.

• Janitorial maintenance services at eight (8) recreational sites.

• Detailed requirements are provided in the attached Statement of Work (SOW) (Attachment 1).

• Maricopa County Wage Determination 2015-5469 Revision 29 and Yavapai County Wage Determination 2015-5471 Revision 27 are incorporated (Attachment 3).

• A Firm Fixed Price Contract will be awarded.

• The North American Industry Classification System (NAICS) code is 561210 with a size standard of $47 million.

• This solicitation is a 100% Total Small Business Set-Aside.

• Potential offerors must comply with FAR Provision 52.212-1, Instructions to Offerors – Commercial (Attachment 4).

• Evaluation will be based on FAR 52.212-2, Evaluation – Commercial Items, considering the following factors:

  • Factor 1 - Technical Approach
  • Factor 2 - Past Experience
  • Factor 3 - Past Performance
  • Factor 4 - Total Price

• The award will be made to the offeror with the lowest evaluated price among proposals meeting or exceeding acceptability standards for the non-cost factor of Technical Approach.

• Questions are due no later than May 15, 2026, by 12:00pm (MDT).

• Quotes are due no later than May 29, 2026, by 12:00pm (MDT).

• 100% Total Small Business Set-Aside.

• Offerors must be deemed responsible prospective contractors per FAR 9.1.

• Offerors must ensure their Representations and Certifications are up to date in the System for Award Management (SAM).

• This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

• The Defense Priorities and Allocations System (DPAS) does not apply.

• Attachments include: SOW, Clauses and Provisions, Wage Determination, Instructions to Offerors, and Bid Schedule.