HIGH DESERT, CA VET CENTER

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) solicits proposals for a lease of approximately 4,362 to 4,580 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet of contiguous space in High Desert, CA. The government intends to award a fully serviced lease.

• Space: Minimum 4,362 ABOA SF, Maximum 4,580 ABOA SF.

• Building: Modern, sound, substantial construction, good condition, with a facade of stone, marble, brick, stainless steel, aluminum, or other permanent materials. Modernization or adaptive reuse is acceptable if it includes modern conveniences.

• Parking: 0 structured/inside parking spaces and 20 surface/outside parking spaces required for exclusive government use, secured and lit.

• Roof Access: Potential use of the building roof for antenna installation.

• Lease Term: 20 Years, with a 10-year firm term. Government termination rights are available after the firm term with 90 days' prior written notice.

• Environmental: No known hazardous conditions or recognized environmental conditions that would pose a health and safety risk or environmental liability. A Phase I Environmental Site Assessment (ESA) may be required at the Offeror's expense.

• Seismic Safety: Buildings must comply with Seismic Standards, with various options for demonstrating compliance (e.g., Seismic Certificate, retrofit commitment, pre-award commitment for new construction).

• Accessibility: Space must meet lease accessibility requirements or include a commitment to bring it into compliance.

• Fire Protection & Life Safety: Space must meet requirements for Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System, or include a commitment to bring it into compliance.

• Energy Efficiency: Buildings generally require an ENERGY STAR® label, with specific exceptions and requirements for energy efficiency improvements.

• Lease Term: 20 Years (10 Years Firm).

• Type: Fully serviced lease.

• Offer Due Date: May 2, 2026, by 4:00 PM CST.

• Submission Method: Offers can be submitted via email to Ralph.Crump@VA.GOV or via traditional mail/hand delivery to the designated office.

• Evaluation: Award will be made to the responsible Offeror whose offer conforms to requirements and is the lowest priced technically acceptable offer. Evaluation will be based on present value price evaluation.

• NAICS Code: 531120 (Exception).

• HUBZone Small Business Concerns may elect to waive price evaluation preference.

• The RLP includes numerous attached documents and forms that must be reviewed and submitted, including GSA Form 1364 (Proposal to Lease Space) and GSA Form 1217 (Lessor's Annual Cost Statement).

• Offerors must provide detailed pricing for Tenant Improvements (TI) and Building Specific Amortized Capital (BSAC).

• The Lease will be awarded based on present value price evaluation, considering various cost factors.

Form / Attachment / Pricing Sheet

This document is a GSA Lease Template (L100, Rev. 2/2026) intended for use in lease agreements. It outlines the terms and conditions for leasing property to the U.S. Government. It is not intended to be completed by the offeror but will be used by GSA to transcribe final offered rent and price data from a successful offeror's GSA Lease Proposal Form 1364 into a Lease Template.

• Lease Identification: Includes fields for Lease Number (GS-XXP-LXXXXXXX) and Building Number (XXXXXX).
• Parties: Identifies the Lessor and the Government (acting through GSA).
• Premises Description: Refers to specific square footage (RSF and ABOA SF) and floor locations, with details to be provided in exhibits.
• Lease Term: Specifies the duration, including firm and non-firm terms, and commencement date.
• Rent and Consideration: Details various rent components (Shell Rent, Operating Costs, Tenant Improvements Rent, BSAC, Parking) with placeholders for rates and terms.
• Termination and Renewal Rights: Outlines conditions for lease termination and renewal options.
• Incorporated Documents: Lists various exhibits and forms that are part of the lease.
• Construction Standards: Extensive sections detail requirements for building shell, tenant improvements, work performance, materials, and systems (HVAC, electrical, plumbing, fire safety, etc.).
• Services and Obligations: Covers janitorial services, utilities, maintenance, and other lessor responsibilities.
• Environmental and Safety: Includes sections on indoor air quality, radon, hazardous materials, mold, and occupant emergency plans.
• Project Management: Outlines lessor responsibilities for project management, design, and construction.

This document serves as the template for a GSA lease agreement. Potential bidders responding to a solicitation that requires leasing space to GSA will need to understand the extensive requirements and standards outlined in this template. It details the technical, performance, and administrative obligations of a lessor, including construction standards, maintenance, and reporting. Bidders should pay close attention to the sections on "Premises," "Rent and Other Consideration," "Tenant Improvement Requirements," and "Construction Standards" to understand the scope of work and associated costs.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for interior signage for Vet Centers, ensuring compliance with VA policy and providing clear, accessible, and informative signage throughout the facilities.

• Signage Types: Details various signage types (A1-A2, B-E, F-O) with specific text, pictograms, materials, colors, and dimensions.

• Materials and Construction: Specifies materials such as raised acrylic, brushed metal, clear acrylic panels, and double-sided foam tape, along with Braille requirements.

• Content: Includes room identification signs, directional signs, "Exit" signs, "Fire Equipment" signs, "Do Not Enter" signs, "Anti-Sexual Harassment" notices, "Help and Hand Signal" signs, "Evacuation Plans," "Rights and Responsibilities" notices, "Notice of Privacy Practices," "Policies and Directives," and "RCS Values."

• Installation: Provides installation details and dimensions for each sign type.

• Verification: Requires the lessor to verify all sign types and locations with the VA Director at the design intent drawings stage.

• All signage must adhere to the VA Signage Design Manual and mandatory VA policy and directive signage guidelines.

• Signs must be clear, legible, and accessible, including Braille where specified.

• Materials and construction must meet the specified quality standards.

• Not explicitly stated, but implied to be for all Vet Center interior locations.

• Compliance with VA policy and design standards.

• Inclusion of Braille on specified signs.

• Specific material and color requirements for each sign type.

• Lessor responsibility for verification and coordination with the VA Director.

Solicitation Provisions

This document outlines "Instructions to Offerors - Acquisition of Leasehold Interests in Real Property" (Provision 552.270-1). It provides definitions and detailed instructions for submitting proposals, including requirements for modifications, late submissions, and withdrawals. It also covers data restrictions, lease award considerations, and post-award debriefings.

• Proposals must be submitted on government-prescribed forms or copies thereof, and signed.

• Offerors must acknowledge receipt of any amendments to the solicitation.

• Specific conditions apply to late proposals and revisions, including acceptable evidence of mailing and receipt.

• Offerors may submit proposals that deviate from stated requirements, provided they clearly identify the deviations and their advantage to the Government.

• Data submitted in proposals that the offeror does not want disclosed must be marked according to specific guidelines.

• The Government intends to award a lease to the responsible offeror whose proposal represents the best value.

• The Government may reject any or all proposals and may waive informalities.

• Discussions may be conducted with offerors within the competitive range.

• The Government may limit the number of proposals in the competitive range for efficient competition.

• Unbalanced pricing may lead to a proposal being deemed unacceptable or rejected.

• Proposals and modifications should be submitted in paper media in sealed envelopes or packages unless other methods are permitted.

• Offerors must acknowledge receipt of amendments by the date and time specified.

• Late proposals are generally not considered unless specific conditions are met.

• Offerors may submit modifications to proposals at any time before the solicitation closing date and time.

• Revised proposals may be submitted only if requested or allowed by the Contracting Officer.

• The Government may award solely on a facsimile proposal if authorized.

• Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance.

• Unique Entity Identifier (UEI) and Electronic Funds Transfer (EFT) indicator requirements are detailed.

• Provisions regarding the Federal Acquisition Supply Chain Security Act (FASCSA) Orders are included, requiring offerors to represent compliance or disclose any applicable prohibitions.

• This document also incorporates by reference other provisions such as "Parties to Execute Lease," "Service of Protest," "Facsimile Proposals," "System for Award Management – Leasing," "Unique Entity Identifier," and "Federal Acquisition Supply Chain Security Act Orders – Representation and Disclosures."

Forms / Attachments / Pricing Sheets

This document, "S02 EXHIBIT E 3517B General Clauses," is a standard GSA template containing a comprehensive list of general clauses applicable to the acquisition of leasehold interests in real property. It serves as an attachment or exhibit to a solicitation or contract, outlining the terms and conditions that govern the lease agreement.

The document is organized by category, including:

• General Clauses: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, mutuality of obligation.
• Performance Clauses: Default by lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, acceptance of space.
• Payment Clauses: System for Award Management maintenance, prompt payment, assignment of claims, payment by electronic funds transfer.
• Standards of Conduct: Business ethics, contingent fees, anti-kickback procedures.
• Adjustments: Price adjustments for illegal/improper activity, defective cost or pricing data, proposals for adjustment, changes.
• Audits: Examination of records, audit and records negotiation.
• Disputes: Standard disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, employment reports on veterans.
• Small Business: Protecting government interest when subcontracting, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, liquidated damages, reporting executive compensation.
• Cybersecurity: Security requirements, personal identity verification, basic safeguarding of covered contractor information systems.
• Prohibitions: Contracting for specific hardware/software/services (e.g., Kaspersky, ByteDance), Federal Acquisition Supply Chain Security Act orders.

This document is crucial for potential bidders as it details the mandatory legal and contractual terms that will govern any lease agreement. Bidders must review these clauses to understand their rights and obligations, including requirements related to performance, payment, compliance, and potential adjustments or disputes. Familiarity with these general clauses is essential for accurately assessing the scope and risks of the opportunity and for preparing a compliant proposal.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000, is a "Prelease Fire Protection and Life Safety Evaluation for an Office Building." It is used to assess the fire protection and life safety features of a building being considered for lease by the government. It consists of two parts:

• Part A: To be completed by the Offeror or their representative for spaces below the 6th floor. It includes questions on general building information, automatic fire sprinkler systems, fire alarm systems, exit signs, emergency lighting, and elevators.

• Part B: To be completed by a professional engineer for spaces on the 6th floor or higher. It requires a detailed narrative report evaluating the building's fire safety conditions, including general information, occupancy classifications, building construction, vertical openings, means of egress, automatic fire suppression systems, fire alarm systems, and elevators.

• Part A: Yes/No/N/A questions covering building address, floor space, building uses, sprinkler systems, fire alarm systems (including notification and maintenance), exit signs, emergency lighting, and elevator safety features.

• Part B: Detailed narrative requirements covering building citations, digital pictures, floor counts, square footage, hazardous fuel load areas, ignition sources, occupancy types, construction type, vertical opening enclosures, means of egress (exit stairs, width, capacity, discharge, re-entry), exit access, exit signage, emergency lighting, emergency power, fire suppression systems (sprinklers, standpipes), fire alarm systems (installation, notification, voice/alarm, maintenance), and elevator inspection certificates and operation features.

• Offeror's Statement: Attestation by the Offeror regarding the accuracy of the information provided.

• Statement of Fire Protection Engineer: Attestation by the professional engineer, including findings, corrective actions, and code references.

• Offeror's Statement of Correction: Attestation by the Offeror that any required work to bring the space into compliance will be completed prior to acceptance.

This form is critical for bidders proposing leased office space. It outlines the specific fire protection and life safety criteria the government requires for a building. Bidders must ensure that the proposed space and building meet these requirements, and that the necessary evaluations and documentation (Parts A and B) are completed accurately and submitted as required. Failure to meet these criteria or provide the required documentation may impact the suitability of the offered space for lease.

Form / Attachment / Pricing Sheet

This document is Form 1364, "Proposal to Lease Space," dated January 2023. It is an attachment to the opportunity, likely intended for bidders to complete and submit as part of their proposal.

• The form requires detailed information regarding proposed leased space, including location, size, amenities, and associated costs.
• Specific sections likely cover details such as:
  • Building identification and address
  • Square footage (usable and rentable)
  • Lease term and commencement date
  • Rental rate and operating expenses
  • Parking availability
  • Security features
  • Any required tenant improvements or build-out specifications

Bidders must carefully review and accurately complete this form to provide the necessary details about the space they are proposing to lease. Failure to complete the form correctly or to provide all required information may impact the evaluation of their proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the agency-specific requirements for leasing contiguous clinical space for a Vet Center. The Lessor is responsible for providing all materials, parts, and labor to complete the space and room requirements.

• The Vet Center Agency Specific Requirements must be used in conjunction with the Request for Lease Proposal and GSA Global Lease standards. The higher standard or more stringent regulation applies in case of conflict.

• The Lease shall be Fully Serviced, with the Lessor providing and paying for utilities, janitorial services, basic cable (local channels in waiting area and group rooms), guest business high-speed internet Wi-Fi, and a security and CCTV system (monitoring, maintenance, software/hardware updates, and quarterly testing).

• Detailed space requirements are provided, including square footage for various staff offices, group rooms, waiting areas, and support areas.

• Specific room requirements cover finishes for floors, walls, and ceilings, as well as details for doors, windows, sound isolation, data, electric, lighting, safety features (EXIT signs, cameras), and key control access for various areas including vestibule, lobby, restrooms, reception, offices, group therapy rooms, kitchen break rooms, housekeeping areas, supply rooms, telecommunications, and storage.

• Security System tested quarterly by the Lessor, with a copy of the report sent to VA.

• Lessor shall maintain all wall covering and paint coatings in "like new" condition for the life of the Lease.

• Lessor shall repair or replace flooring in "like new" condition every 5 years.

• Sound Transmission Class (STC) of 45 is required for restrooms, offices, and group rooms.

• A Sound Acoustic Field Study must be conducted by the Lessor.

• Not explicitly stated in this document, but implied to be a leased space for a Vet Center.

• Compliance with VA standards and specifications.

• Provision of specific appliances in the kitchen break room (refrigerator, microwave, dishwasher).

• Installation of specific security systems including video surveillance, access control, and duress alarms.

• Exterior and interior signage requirements are detailed, referencing separate exhibits.

• Telecommunication infrastructure requirements, including data outlets, network cabling, and a telecommunication enclosure.

Form / Attachment / Pricing Sheet

This document, the "Vet Center Exterior Signage Guide," provides comprehensive guidance and serves as the official directive for all exterior signage related to the Vet Center brand. It outlines the standards for exterior signage applications, ensuring compliance with brand identity and local regulations.

• General Requirements: Details on installation timing, coordination with the Contracting Officers Representative (COR), delivery scheduling, inspection, and damage repair.
• Exterior Signage Review: Requirements for providing samples, types of signage (building exterior, marquee, monument, door decals), and the need for VA approval prior to fabrication.
• Signage Types & Specifications: Detailed guidance on preferred and secondary exterior signage applications, including:
  • Channel Letters on Raceway (preferred)
  • Lightbox and Multi-Tenant Design
  • Single Tenant Monument and Pylon Signs
  • Restrictive Tenant Panel Signs
  • Exterior Posted Panel Sign (Entrance Door or Nearby)
  • Door Decal Signage
• Color and Material Specifications: Specifics on color palettes (Pantone and CMYK values), materials (pigmented vinyl, acrylic, polycarbonate), and construction details for each signage type.
• Brand Compliance: Emphasis on using the official Vet Center logo, colors, and slogan ("Connection. Camaraderie. Community.") without alteration, except where specified for certain applications.

This guide is crucial for any vendor involved in the fabrication, design, or installation of exterior signage for Vet Centers. It clearly defines the required specifications, materials, colors, and approval processes. Bidders must adhere strictly to these guidelines to ensure their proposals meet the government's requirements for branding and quality. Understanding these specifications is essential for accurate quoting and successful project execution.

Form / Attachment / Pricing Sheet

This document, "PG-18-12 Appendix G: Design for Telecommunications Enclosures (TEs)", provides a standardized design guide for Telecommunications Enclosures (TEs) used by the U.S. Department of Veterans Affairs (VA). It details the specifications, requirements, and applications for these enclosures, which are wall-mounted telecommunications cabinets used in limited circumstances for horizontal distribution.

• Overview: Defines TEs, their general usage, limitations, and associated risks compared to traditional Telecommunications Rooms (TRs).
• Design Description: Outlines architectural, electrical, mechanical, and telecommunications requirements for standardized TEs, including dimensions, power supply, cooling, and cabling.
• Allowable Space Classifications: Specifies approved locations for TE deployment, excluding healthcare services areas.
• Specific Applications: Details the design application for the National Cemetery Administration (NCA) field facilities, outlining requirements for main administration buildings and secondary facilities.
• Components and Accessories: Lists and describes required components such as cabinets, power distribution units (PDUs), uninterruptible power supplies (UPSs), patch panels, cable management, and mounting hardware.
• Specifications: Provides detailed technical specifications for various components, including fiber optic cables, UTP cabling, and labeling.

This document is crucial for bidders involved in projects requiring the installation or specification of telecommunications infrastructure within VA facilities. It establishes the technical standards, approved equipment, and design principles that must be adhered to, ensuring consistency and compliance across VA projects. Understanding these specifications is essential for accurate bidding, procurement, and implementation of telecommunications systems.

Form / Attachment / Pricing Sheet

This document outlines the "Security Requirements - Facility Security Level II" for a government facility. It details the security measures and standards that a Lessor (property owner/manager) must implement and maintain. This document is crucial for bidders to understand the security obligations associated with the leased space, which will impact the overall cost and operational requirements of the facility.

• Definitions: Clarifies terms like "Critical Areas" and "Design-Basis Threat (DBT)".
• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Specifies requirements for access control, screening, and securing critical areas (e.g., mechanical rooms, electrical closets).
• Interior (Government Space): Outlines identity verification and formal key control program requirements.
• Sites and Exterior of the Building: Covers signage, landscaping, HAZMAT storage, receptacle placement, and parking.
• Security Systems: Details requirements for Video Surveillance Systems (VSS) and Intrusion Detection Systems (IDS), including Lessor-provided and Government-provided scopes, installation, and maintenance.
• Structure: Addresses requirements for locking ground floor windows and protecting emergency generators and air intake grilles.
• Operations and Administration: Includes provisions for a Facility Security Committee, access to building information, and construction security plans.
• Cybersecurity: Sets forth requirements for building and access control systems (BACS), incident response, and recommended cyber protection measures.

Bidders must carefully review these security requirements to accurately estimate costs for implementation and ongoing maintenance. These requirements will directly influence the scope of work, materials, and systems that need to be procured or installed. Understanding these security obligations is essential for developing a compliant and competitive proposal.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect detailed cost information from lessors regarding services, utilities, and ownership expenses associated with leased government space. This information is crucial for the General Services Administration (GSA) in determining fair market rental values.

• Section I: Estimated Annual Cost of Services and Utilities: This section requires the lessor to itemize and estimate annual costs for services such as cleaning, heating, electrical, plumbing, air conditioning, and elevators. It includes costs for salaries, supplies, contract services, fuel, and system maintenance and repair.
• Section II: Estimated Annual Cost of Ownership Exclusive of Capital Charges: This section requires the lessor to estimate annual costs for real estate taxes, insurance, building maintenance and reserves for replacement, lease commission, and management.
• Lessor's Certification: A section for the lessor to certify that the entered amounts represent their best estimate of annual costs.

Potential bidders (lessors) must accurately complete this form to provide the necessary cost data for GSA to evaluate rental proposals. The detailed breakdown of costs helps GSA understand the lessor's proposed rental charges and ensure they are consistent with prevailing market scales. Failure to provide complete and accurate cost information may impact the evaluation of a lease proposal.

Forms / Attachments / Pricing Sheets

This document is a General Decision Number (GDN) for prevailing wages, specifically for residential construction projects in California. It lists the minimum wage rates and fringe benefits that must be paid to various laborers and mechanics employed on such projects.

• Applicable Trades: Includes rates for Asbestos Workers/Insulators, Asbestos Removal workers, Bricklayers, Marble Setters, Tile Finishers, Tile Layers, Terrazzo Finishers/Workers, Carpenters, Drywall Installers, Modular Furniture Installers, Electricians, Communications System Installers, Elevator Mechanics, Power Equipment Operators, Ironworkers, Laborers (various classifications), Painters, Drywall Finishers/Tapers, Glaziers, Soft Floor Layers, Plasterers, Cement Masons/Concrete Finishers, Plumbers/Pipefitters, Refrigeration Mechanics, Roofers, Sprinkler Fitters, Sheet Metal Workers, Truck Drivers, and Welders.
• Geographic Scope: Covers various counties in California, including Imperial, Los Angeles, Orange, Riverside, San Bernardino, San Luis Obispo, Santa Barbara, and Ventura.
• Construction Type: Primarily for Residential Construction Projects (single-family homes and apartments up to and including 4 stories), with some specific classifications for other types of work.
• Effective Dates: Each wage determination has specific effective dates.
• Premium Pay: Notes additional pay for work on specific military bases and for hazardous material environments.

This document is crucial for any bidder on a government construction project in California that is subject to prevailing wage requirements. It establishes the minimum labor costs that must be factored into bids. Failure to comply with these wage rates can lead to penalties and debarment. Bidders must ensure their proposed labor costs align with these determinations.

Sources Sought Notice

This notice is a request for information to identify potential sources and suitable locations for leasing space for a Department of Veterans Affairs (VA) Veteran Center in Victorville, California. It is not a solicitation for offers or proposals, and the government will not pay for costs incurred in responding. The VA is seeking to lease a minimum of 4,362 ABOA (5,888 RSF) and a maximum of 4,580 ABOA (6,183 RSF).

• Location: Property must be within a delineated area in Victorville, CA, bounded by Palmdale Rd/Green Tree Blvd (North), Peach/Ridgecrest Rd/Bear Valley Rd (East), Ranchero Rd/Hesperia (South), and 405 Baldy Mesa Rd (West). An attached map clarifies these boundaries.

• Lease Term: 20 years, with 10 years firm and 90-day termination rights after 10 years.

• Size: Minimum 4,362 ABOA (5,888 RSF), Maximum 4,580 ABOA (6,183 RSF).

• Parking: Minimum of 20 vehicles, with at least 3 ADA-compliant spaces.

• Flood Plain: Property must not be located within a 100-year flood plain.

• Proximity: Offered space should not be within a 1/4 mile of incompatible uses (e.g., liquor establishments, cannabis dispensaries, methadone clinics, correctional facilities, firearm sales, railroad tracks, or flight paths).

• Compliance: Must meet Federal and Local Government requirements for fire safety, physical security, accessibility, seismic, and sustainability standards.

• Lease Type: Fully serviced lease required.

• Compatibility: Space must be compatible with VA's intended use.

• NAICS Code: 531120 Lessors of Nonresidential Buildings.

• Small Business Size Standard: $41.5 Million.

• Anticipated Construction/Buildout: Between $250,000 and $500,000.

• Payment: VA makes monthly rental payments in arrears. No progress payments during design or construction.

• Submission Deadline: Wednesday, March 18, 2026, by 4:00 PM CST.

• Submission Method: Email to Ralph.Crump@va.gov with the subject line: "36C24W26R0036, High Desert Vet Center". Email size limited to 5 MB.

• Required Information: Property owner name, phone, email; broker authorization (if applicable); location map; flood plain documentation; site plan (boundaries, building, parking).

• Questions: Submit questions via email by the deadline.

• This notice is to determine if the acquisition should be set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) concerns.

• SDVOSB and VOSB firms must be registered in VA's Vendor Information Pages (VIP) site.

• All business concerns must have the technical skills and financial capabilities to perform.

• If 2 or more VOSB firms are sought, the requirement will be set aside.

• This is a Sources Sought Notice for planning purposes only and does not constitute a solicitation. A solicitation may or may not be issued.