High Volume Water Pumps, Columbus, OH

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" intended for bidders to provide pricing information for the replacement of specific pumps and a labor warranty. It serves as a template for quote submission.

• CLIN (Contract Line Item Number): Identifies specific items.
• Item Description: Details the goods or services required.
  • CLIN 0001: Replacement of 1 75 HP eHSC Condenser Water Split Case Pump.
  • CLIN 0002: Replacement of 1 20 HP eHSC Chilled Water Split Case Pump.
  • CLIN 0003: 1 Year Labor Warranty.
• Quantity: Specifies the number of units for each CLIN.
• Unit: The unit of measure (e.g., Each).
• Unit Price: The cost per unit.
• Total Price: The total cost for the CLIN.
• Business Information: Fields for Vendor Name, Point of Contact (POC) details, CAGE Code / DUNS No., and GSA #.
• CMMC Status: A field to indicate CMMC submission status.

Bidders must use this format to provide their pricing for the specified pump replacements and labor warranty. The document also requires the submission of essential business and contact information, as well as CMMC status, which are critical for proposal evaluation and contract award.

Solicitation / RFP / RFQ

This solicitation (HQ042326QE066) is for the "HVAC Water Pumps Installation" and is associated with Product Service Code J041. The estimated value is USD 19,000,000.00.

• Furnish Materials and Labor for Replacement of 1 75 HP eHSC Condenser Water Split Case Pump.

• Furnish Materials and Labor for Replacement of 1 20 HP eHSC Chilled Water Split Case Pump.

• 1 Year Labor Warranty to commence upon installation completion and inspection of the above CLINs.

• Contract Type: Not explicitly stated, but pricing arrangement is "Firm Fixed Price" for the CLINs.

• Period of Performance: August 3, 2026, to November 2, 2026, for each line item.

• Estimated Value: USD 19,000,000.00.

• Offer Due Date: June 21, 2026, at 01:00 PM.

• Method of Solicitation: Request for Quote (RFQ).

• Evaluation factors for award are detailed on page 18.

• Payment will be made via Wide Area WorkFlow (WAWF).

• This acquisition is unrestricted.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, payment instructions, and special contract requirements such as cybersecurity maturity model certification.

• Attachments include: Statement of Work (SOW), Schedule of Items, Instructions to Vendors, and Wage Determination.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) issued by the Defense Finance and Accounting Service (DFAS) Contract Services Directorate (CSD) for the purchase of supplies/services related to HVAC Water Pumps. The requirement is solicited as a Brand Name or Equal and DFAS intends to award a Firm-Fixed Priced purchase order. Evaluation will be conducted in accordance with FAR 12.203.

• The solicitation requires a response attesting that all requirements outlined in the Statement of Work (SOW) can be met within the period of performance, including salient characteristics of proposed parts.

• Pricing for all CLINs must be submitted as a firm fixed price, including unit price and total price for all CLINs. This price must encompass all labor, materials, equipment, and travel.

• Vendors must complete applicable fill-ins on the SF1449 form.

• The requirement is designated as CMMC Level 1, requiring contractors to complete a CMMC Level 1 self-assessment in the Supplier Performance Risk System (SPRS) and provide the CMMC Unique Identifier (UID).

• The contract type will be Firm-Fixed Priced.

• Quotes shall remain valid for a minimum of 60 days.

• Submission Deadline: Email quotations to miranda.j.amir.civ@mail.mil by 1:00 PM EST, June 22, 2026. Email submissions have a 15MB limit.

• Questions Deadline: Questions are due to miranda.j.amir.civ@mail.mil by 1:00 PM EST, June 15, 2026.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Evaluation Process: The government will first rank quotes by Total Evaluated Price. The lowest priced quote(s) will then be evaluated for technical acceptability. Award will be made to the lowest priced technically acceptable offeror. Technical Capability will be evaluated on an Acceptable/Unacceptable basis.

• Eligibility: Offerors must not take exceptions to the RFQ and must have an active SAM.gov registration.

• This requirement is solicited as other than full and open competition.

• The associated NAICS code is 238220 with a small business size standard of $19M.

• The acquisition is solicited as unrestricted.

• The solicitation number is HQ042326QE066.

• Vendors may use the body of the email as a cover letter.

• The government reserves the right to make a determination based solely on submitted information without further discussions or clarifications.

• The government reserves the right to accept late quotes if it does not unduly delay the acquisition and is in the best interest of the government.

• Protests can be filed with the contracting officer, GAO, or the agency per Executive Order 12979.

Statement of Work (SOW)

To procure and replace two underperforming high volume water pumps in Building 21A at DFAS Columbus. The current pumps are original and past their lifecycle.

• Furnish all labor, materials, personnel, tools, equipment, transportation, supervision, and management necessary to provide and replace both water pumps.

• Work must comply with manufacturer specifications and applicable regulations.

• Replace one (1) 75 HP eHSC Condenser Water Split Case Pump and one (1) 20 HP eHSC Chilled Water Split Case Pump.

• New pumps must be "drop-in" replacements, requiring no rework to piping or foundations.

• Pumps must meet current industry standard NFPA 70: National Electrical Code requirements.

• Clean and prepare the area for new pumps, provide and install new concrete anchors, and furnish and install new piping for dimensional changes.

• Provide lazar alignment for new pumps and all pressure differential piping with new insulation.

• Conduct new equipment testing and start-up with a qualified technician, providing reports.

• Provide a 1-year labor warranty on installation.

• Pumps must be installed and fully operational within 90 days of contract award.

• Installation must prevent disruptions to heating/cooling systems.

• Completion Date: 90 days after receipt of award.

• Anticipated Award Date: August 1, 2026.

• Location: Building 21A, DFAS Columbus.

• Equipment: Current pumps are Bell & Gossett brand; new parts must be brand name or equal. Specific technical requirements for both the 75 HP and 20 HP pumps are detailed, including size, pressure, frame, RPM, GPM, and casing/impeller wear ring.

• Chemicals & Materials: Use only EPA-approved chemicals and materials. Provide Material Safety Data Sheets (MSDS) for all chemicals and materials. Disposal must comply with regulations. Maintain a chemical material inventory.

• Environmental: Comply with the National Environmental Protection Act and all other environmental regulations.

• Site Cleanliness: Remove all rubbish and debris daily. Constrain dust and debris to prevent contamination.

• Security: Contractor employees will be escorted by DFAS personnel. Must be a U.S. Citizen or National. Specific documentation (DFAS Form 9035, OF306, fingerprints, etc.) is required for escorted access. Personnel with pending criminal charges are ineligible.

• Invoicing: Comply with Wide Area Workflow (WAWF) electronic invoice system. Failure to comply may result in payment delays.

Solicitation / RFP / RFQ

This document is a Justification and Approval (J&A) for other than full and open competition for the acquisition of two high-volume water pumps for Building 21A at DFAS Columbus. The current pumps are over 15 years old and require replacement to maintain operational readiness.

• Procurement and replacement of two high-volume water pumps.

• The contractor shall furnish all labor, materials, personnel, tools, equipment, transportation, supervision, and management necessary for the replacement.

• The required delivery date is September 15, 2026.

• The action is a "Brand Name or Equal" requirement.

• The specific contract type, period of performance, and estimated value are not fully detailed in this J&A, but the required delivery date is noted.

• This document is a justification for a non-competitive acquisition, not a solicitation with submission instructions or evaluation criteria.

• The RFQ will be posted to open market using sam.gov to solicit as many potential vendors as possible.

• Not applicable as this is a justification for other than full and open competition.

• The justification cites FAR 6.103-1 and DFARS 206.103-170(c) as the statutory authority.

• An RFI was posted, and market research identified vendors capable of providing pumps meeting general requirements, but none matched the specific physical dimensions, piping alignments, and foundation requirements for a "drop-in" replacement without facility modification.

• Utilizing an alternative manufacturer would necessitate significant cost increases for facility modifications and result in extended operational downtime.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations" issued by the U.S. Department of Labor, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for specific geographic areas. This document is crucial for contractors to understand the labor costs associated with performing services under federal contracts.

• Wage Determination Number: 2015-4729, Revision No.: 31
• Area: Ohio Counties of Delaware, Fairfield, Franklin, Licking, Madison, Morrow, Perry, Pickaway, Union.
• Occupational Listing: Provides a detailed list of job titles (e.g., Accounting Clerk I, Administrative Assistant, Electrician, Maintenance) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare are detailed at the end of the document.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors.
• Vacation and Holidays: Outlines paid vacation and holiday provisions.

Bidders must review this document to accurately estimate labor costs for their proposals. The listed wage rates and fringe benefits are the minimums that must be paid to employees performing work under the contract. Failure to comply can result in penalties. Bidders should ensure their proposed wages meet or exceed these requirements.