Hill City Shop Door Replacement, Black Hills National Forest, South Dakota

Amendment / Modification

This document, "Amendment 0001, All Changes in Red 3.26.2026," details revisions to the original solicitation. The changes are presented in red text within the document.

Key changes include:

• Removal of existing doors and disposal off-site.

• Installation of new hollow metal doors, frames, hardware, and accessories.

• Specific requirements for the west (front) door/window assembly, including half glass, vision lite, and inoperable transom windows and side lites.

• Specifications for the south door, including dimensions and a single lite.

• Specifications for the east door, including dimensions and a single lite.

• Requirement for all new doors to match existing swing and handedness.

• Mandate for doors and trim to be primed and painted Tudor Brown.

• Requirement for contractor to patch and repair adjacent surfaces to match existing.

• A lead-based paint note indicating interior wall paint has been tested and found to contain lead-based paint, requiring compliance with all relevant regulations and provision of PPE for contractor employees.

• General Notes (items 1-12)

• Lead-Based Paint Note (items 1-3)

• Hardware Schedule

• Drawings (West (Front) Door/Window Assembly Concept Drawing)

This amendment introduces specific material and installation requirements, including detailed hardware specifications and paint color. Bidders must incorporate these changes into their proposals. The revision date of 3.26.2026 suggests a potential impact on deadlines or the overall project timeline, though specific deadline changes are not explicitly detailed in this amendment summary.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Part 12. It serves as the sole solicitation, and no separate written solicitation will be issued. The government is seeking quotations for the removal and replacement of two steel personnel doors and associated frames, thresholds, hardware, and accessories. This includes the removal of existing wood door and window assemblies and their replacement with new steel door and window assemblies. The project targets personnel doors on the south and east sides of the building, and a door-window assembly on the west (front) side. A second door/window assembly on the west side is excluded.

• Removal and replacement of specified doors and door-window assemblies.

• Installation of new steel personnel doors, frames, thresholds, hardware, and accessories.

• Work is to be performed on a 10,604 sq ft timber-framed building constructed in 1937, which was last updated in the early 1960s. The building is occupied year-round.

• Contract Type: Anticipated firm fixed price contract.

• Estimated Magnitude: Between $25,000 and $100,000.

• Period of Performance: April 14, 2026, to October 30, 2026.

• Questions Due: March 26, 2026, at 11:00 AM CDT.

• Quotes Due: April 7, 2026, at 11:00 AM CDT.

• Submission Method: Email to Holly.Hlavac@usda.gov and Lucas.Dahlman@usda.gov.

• Quote Submission Limit: No more than 2 pages (excluding Schedule of Items).

• Evaluation Method: Comparative evaluation to determine best value to the Government.

• Evaluation Factors: Work Plan/Proposed Schedule (assessing capability and confidence rating) and Price.

• Offer Acceptance Period: 60 calendar days from the date specified for receipt of offers.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 238290 - Other Building Equipment Contractors.

• Small Business Size Standard: $22 million.

• A site visit is scheduled for March 19, 2026, at 10:00 AM MST at the Hill City Shop.

• A bid bond/offer guarantee is required (20% of quote/offer, not to exceed $3 million).

• Performance and Payment Bonds are required if the award exceeds $35,000 (Payment Bond) or $150,000 (Payment and Performance Bonds).

• Offerors must have an active entity registration in the System for Award Management (SAM.gov).

• The solicitation incorporates numerous FAR clauses by reference; full text is available upon request or electronically at acquisition.gov.

Amendment / Modification

This amendment (0001) to solicitation 1240LT26Q0037 for the Hill City Shop Door Replacement project incorporates the following:

• Consolidated questions and answers submitted by vendors.

• Revision 1 to Attachment 4, Sheet 3 of 7 drawings, with all revisions highlighted in red.

• Incorporation of the Site Visit Attendee List, with specific information redacted.

• Correction of an administrative error in the Combined Synopsis, specifically on page 5, paragraph b, where the revision is highlighted in red.

• Attachment 4, Sheet 3 of 7 (Drawings)

• Combined Synopsis (Page 5, paragraph b)

• The period of performance is stated as 04/14/2026 to 10/30/2026.

• The point of contact for this amendment is Contract Specialist, Holly Hlavac at Holly.Hlavac@usda.gov.

• Hinges: Continuous hinges will not be considered; only "ball bearing" hinges as per specifications.

• Weekend Work: Saturday work is allowed, but overtime is not authorized.

• West Door Threshold: Changes to the threshold may be included in the custom west door design.

• Door Dimensions: Labels for East and South doors have been corrected after being swapped in original drawings (refer to Revision 1 to Attachment 4, Sheet 3).

• West Door Swing: The west door should be designed with an out-swing for egress, incorporating this into the custom door assembly.

• Hardware Finish: West door trim finishes are to be detailed in the custom west door design. East and south door trim items follow Section 087100 3.3.

• Glazing: All glazing, including the 4" x 25" Lites, will be 1" insulated, clear, and tempered.

Form / Attachment / Pricing Sheet

This document provides detailed architectural drawings and specifications for the "Hill City Shop Door Replacements" project. It serves as a reference for contractors to understand the scope of work, materials, and installation requirements.

• Sheet Index: Lists all included drawings (Title Sheet, Floor Plan, Notes/Concepts/Schedule, Exterior Photos, Specific Door Photos).
• Location Map: Shows the geographical location of the Hill City Shop within the Black Hills National Forest.
• Floor Plan (Sheet 2): Outlines the layout of the Hill City Shop, indicating areas for door replacements.
• General Notes (Sheet 3): Details project requirements, including removal of existing doors, installation of new hollow metal doors and frames, hardware specifications, and finishing (priming and painting).
• Hardware Schedule (Sheet 3): Specifies the types of hardware (frames, doors, hinges, locks, closers, weatherstripping, thresholds) required for the West, South, and East doors.
• Lead-Based Paint Note (Sheet 3): Advises contractors on compliance with regulations regarding lead-based paint.
• Photos (Sheets 4-7): Provide visual documentation of the existing building exterior and interior views of the doors to be replaced.
• Specific Door Details: Dimensions, materials, and hardware for the West (Front), South, and East doors are detailed, including requirements for glass lites and transom windows.

This document is critical for bidders to accurately estimate costs, understand the technical requirements, and prepare a compliant proposal for the door replacement project. It defines the exact scope of work, materials to be used, and specific locations for the replacements.

Form / Attachment / Pricing Sheet

This document provides the specifications for the "Hill City Shop Door Replacement" project. It details the requirements for materials, fabrication, installation, and finishing of new doors and frames.

• List of Drawings and Specifications (Section 001500): Outlines all contract drawings and specifications, including sections on general requirements, selective demolition, hollow metal doors and frames, door hardware, glazing, and exterior painting.
• Summary of Work (Section 010150): Details the scope of work, including the removal and replacement of specific doors and a door-window assembly. It also covers location, site conditions, building information, and general requirements for the contractor.
• Definition of Items and Measurement and Payment (Section 010250): Defines contract items and how they will be measured and paid for, including base items for general requirements/mobilization, west side door/window assembly replacement, south side door replacement, and east side door replacement.
• Selective Demolition (Section 024119): Specifies requirements for the removal of existing doors and associated components.
• Hollow Metal Doors and Frames (Section 081113): Details the specifications for exterior standard and custom hollow-metal doors and frames, including materials, fabrication, and installation.
• Door Hardware (Section 087100): Outlines requirements for all door hardware, including hinges, locks, closers, exit devices, and thresholds.
• Glazing (Section 088000): Specifies requirements for glass products, insulating glass, glazing sealants, and tapes.
• Exterior Painting (Section 099113): Details the requirements for surface preparation and field painting of exterior steel doors, frames, and trim.

This document is crucial for potential bidders as it contains the comprehensive technical specifications and requirements for the door replacement project. It outlines the exact scope of work, materials to be used, installation procedures, and quality standards. Bidders must thoroughly review these specifications to accurately estimate costs, develop a project plan, and ensure compliance with all government requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for the "Hill City Shop Door Replacement" project in the Black Hills National Forest, South Dakota. The government is procuring labor, materials, equipment, and delivery services for the removal and replacement of two steel personnel doors and associated frames, thresholds, hardware, and accessories on the south and east sides of the building, and one door-window assembly on the west side. The building is a 10,604 sq ft timber-framed structure, occupied year-round.

• Removal of existing wood door and window assemblies.

• Replacement with new steel door and window assemblies, including frames, thresholds, hardware, and accessories.

• Specific doors to be replaced: personnel doors on the south and east sides, and a door-window assembly on the west (front) side.

• The project scope excludes a second door/window assembly on the west side.

• Contract Type: Firm fixed price.

• Estimated Magnitude: Between $25,000 and $100,000.

• Period of Performance: April 14, 2026, to October 30, 2026.

• Delivery: October 30, 2026, to Hill City Equipment Depot, USDA Forest Service, Black Hills National Forest.

• Questions Due: March 26, 2026, at 11:00 AM CDT.

• Quotes Due: April 7, 2026, at 11:00 AM CDT.

• Submission Method: Email to Contract Specialist Holly Hlavac (Holly.Hlavac@usda.gov) and Contracting Officer Lucas Dahlman (Lucas.Dahlman@usda.gov).

• Quote Format: Maximum 2 pages (excluding Schedule of Items), Times New Roman 12pt font. Use the provided Excel spreadsheet (Attachment 3) for pricing. Round pricing to the nearest whole dollar.

• Evaluation: Comparative evaluation methodology. Award will be made to the offeror representing the best value to the Government, considering a Work Plan/Proposed Schedule and Price. Formal trade-off procedures will not be conducted.

• Bid Guarantee: Required, 20% of quote/offer, not to exceed $3 million.

• Performance & Payment Bonds: Required if award exceeds $35,000 (Payment Bond) or $150,000 (Payment and Performance Bonds). Due within 10 calendar days after award.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 238290 - Other Building Equipment Contractors.

• Small Business Size Standard: $22 million.

• All responsible sources may submit a quotation.

• A site visit is scheduled for March 19, 2026, at 10:00 AM MST. See page 4 of the PDF for details.

• Offerors must have an active entity registration in the System for Award Management (SAM) at the time of proposal.

• Offerors must hold prices firm for 60 calendar days from the offer due date.

• Applicable clauses and provisions are incorporated by reference and full text. Key attachments include Statement of Work, Schedule of Items, Drawings, Specifications, and Davis Bacon Wage Determination.

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" spreadsheet providing a breakdown of costs for the "Hill City Shop Door Replacement, Blackhills National Forest, South Dakota" project. It outlines the specific line items for which bidders need to provide pricing.

• Project Title: Hill City Shop Door Replacement, Blackhills National Forest, South Dakota
• Date: December 10, 2025
• CLIN 0001: Base Items
  • General Requirements/Mobilization (LS, 1 unit)
  • Door/Window Assembly Replacement, West Side of Building (LS, 1 unit)
  • Door Replacement, Hollow Metal with lite, South Side of Building (LS, 1 unit)
  • Door Replacement Hollow Metal with lite, East Side of Building (LS, 1 unit)
• Instructions: All individual line-item pricing must be rounded up to the nearest whole dollar. The total pricing should equal the sum of individual line-item amounts.

This spreadsheet is crucial for bidders as it details the specific components and services required for the project. Bidders must use this document to calculate and submit their pricing for each line item. The format requires lump sum (LS) pricing for each item, and adherence to the rounding instructions is mandatory.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for the "Hill City Shop Door Replacement" project located at the Hill City Equipment Depot in the Black Hills National Forest, South Dakota. The project involves the removal and replacement of specific doors and window assemblies on an existing government building.

• Removal and replacement of two steel personnel doors (south and east sides of the building).

• Removal and replacement of one steel door-window assembly (west/front side of the building).

• Supply of all labor, materials, equipment, freight, and delivery for the new steel doors, frames, thresholds, hardware, and accessories.

• The project does not include a second door/window assembly on the west side.

• The project is located at the Hill City Shop, Hill City, Pennington County, South Dakota.

• The building is occupied year-round, and the project site is open year-round.

• Contractors must demonstrate understanding of project requirements, attention to detail, and strong communication skills.

• Past experience in steel door installation, carpentry, and general contracting is beneficial.

• Key Deliverables include:

  • Accident Prevention Plan (due 10 days prior to on-site work).
  • Product Data (due 10 days prior to incorporation into work).
  • Shop Drawings (due 10 days prior to incorporation into work).
  • Requests for Information Submittals (as needed).
  • Contractor's Construction Schedule (due 10 days prior to on-site work).
  • Contractor Quality Control submittals (as required).
  • Operation and Maintenance Data (within 30 days following receipt of review comments).

• Government Furnished Materials: None.

• Travel: Contractor is responsible for all travel expenses; no reimbursement from the U.S. Forest Service.

• Key Personnel: Contractor must provide a company executive responsible for the project and an onsite superintendent at all times.

• Security: Contractor must install and maintain barriers to protect the public, employees, and facilities. Construction operations must be confined to the immediate work area.

• Data Rights: No data will be produced with this contract.

• Section 508: No information technology will be acquired with this contract.

• Hill City Shop Doors Replacement Drawings

• Hill City Shop Doors Replacement Specifications

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Pennington County, South Dakota. It specifies the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on such projects, in accordance with the Davis-Bacon Act and related acts.

• General Decision Number: SD20260029
• State: South Dakota
• County: Pennington County
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories).
• Effective Date: 01/02/2026
• Specific Trades and Rates: Lists prevailing wage rates and fringe benefits for various trades including Bricklayer, Pipefitter, Sprinkler Fitter, Carpenter, Cement Mason, Drywall Hanger, Electrician, Form Worker, Insulator, Ironworker, Laborer (various types), Operator (Backhoe/Excavator/Trackhoe), Painter, Plumber, Roofer, Sheet Metal Worker, Truck Driver, and Welders.
• Executive Order Notes: Includes information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors).

Bidders must use these wage rates to accurately estimate labor costs for their proposals on relevant federal or federally-assisted construction projects in Pennington County. Failure to comply with these wage requirements can lead to contract violations. The document also provides guidance on how to interpret the wage determination identifiers and the process for appealing wage determinations.