Hofmann Balance Machine Modernization

Solicitation / RFP / RFQ

This solicitation (FA812526Q0054) is for the modernization of Hofmann Balance Machines. The acquisition is being conducted under FAR Part 12 (Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).

• Modernization of Hofmann Balance Machines.

• Specific items to be purchased and installed include:

  • Siemens Box PC with Windows 10 and mounting bracket, keyboard/mouse.
  • Two (2) A800.117 Boards (Dual Configuration).
  • Allen Bradley Separate Touchscreen Display Monitor.
  • Fascia Bezel, Adapter.
  • Remote Angle Hardware / Software Package.
  • Encoder, Digital Rotary.
  • Driven / Drive / Idler Pulleys, Cable, Connectors, Mounting Bracket, Software Program, O-ring Belt.
  • HP LaserJet M110w printer package (hardware and program).
  • Two (2) measure modules for OC18883 (controller for two balances machines).

• On-site commissioning, including re-calibration, SAE ARP test, and training, to be performed by one person for three days.

• The contractor must provide a written statement explaining how they are meeting the technical evaluation criteria. A simple "I concur" will not be accepted.

• Contract Type: Firm Fixed Price.

• Period of Performance: Delivery is due on or before July 31, 2026.

• Estimated Value: Not explicitly stated, but it is a commercial firm fixed price contract.

• Proposals will be evaluated based on Technical Proposal (Acceptable/Unacceptable) and Cost/Price.

• Award will be made to the responsible offeror whose proposal is technically acceptable and has the lowest evaluated price.

• Offerors must be registered in the System for Award Management (SAM) database.

• Offerors must submit a completed Offeror Representations and Certifications - Commercial Items.

• Offer due date: May 15, 2026, 12:00 PM.

• This acquisition is UNRESTRICTED.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering areas such as contract administration, item unique identification, payment instructions, and contractor access to installations.

• Attachments include Statement of Work (SOW), Wage Determination, and Appendices A and C.

Statement of Work (SOW)

This Statement of Work (SOW) defines the effort required for the purchase and modernization of a Hofmann Balance Machine at Tinker Air Force Base, OK.

• Purchase and installation of one (1) Hofmann Balance Machine Modernization.

• Includes Delivery, Offloading, Installation, Performance Verification, Calibration, and Training.

• The modernization must meet Original Equipment Manufacturer (OEM) specifications and the requirements outlined in this SOW.

• One (1) Siemens Box PC with Windows 10, including PC mount bracket, keyboard, and mouse.

• Two (2) A800.117 Boards (Dual Configuration, 2-Boards, 1-PC).

• One (1) Allen Bradley Separate Touchscreen Display Monitor.

• Fascia Bezel, Adapter, as required.

• Remote Angle Hardware/Software Package with features: Encoder, Digital Rotary, Driven/Drive/Idler Pulleys, Cable, Connectors, Mounting Bracket, Software Program, and O-ring Belt.

• One (1) HP LaserJet M110w printer package for printouts.

• Two (2) measure modules for OC18883 (controller for two balance machines).

• Re-Calibration

• SAE ARP Test

• Training for no less than six (6) operators (1 day, 8 hours).

• Contractor must ensure all services, parts, and components are in accordance with the SOW.

• Contractor must make all necessary adjustments to ensure the machine is fully operational.

• Final connection of power, water, and compressed air to be IAW Tinker Facility and Electrical Standards.

• Calibration must meet ISO 17025 requirements and include a Certificate of Traceability.

• Performance Verification to demonstrate the machine meets or exceeds OEM specifications.

• Delivery to Tinker AFB, OK 73145 (FOB Destination).

• Installation and commissioning at Tinker Air Force Base.

• Work hours: Monday through Friday, 0800 - 1600, excluding Federal Holidays and base closures.

• Compliance with all applicable federal, state, and local environmental, safety, and health regulations.

• Specific procedures for Hazardous Materials (HAZMAT), Hazardous Waste, Discharges, and Spill reporting.

• Foreign Object Damage (FOD) and Dropped Object Prevention training and certification.

• Tool Control and Accountability procedures.

• Compliance with Privately Owned Vehicle (POV) regulations.

• Visitor Pass procedures.

• Combating Trafficking in Persons policy.

• Safety and Health on Government Installations compliance.

Form / Attachment / Pricing Sheet

This document, "CONTRACT SAFETY APPENDIX C 'LOW RISK'," outlines the safety requirements for the Hofmann Balance Machine Modernization contract. It serves as an appendix to the main contract, detailing specific safety protocols and expectations for the contractor.

• Commander's Safety Intent: Emphasizes personal responsibility for safety and proactive hazard identification and reporting on Tinker AFB.
• Speak Out for Safety (SOS): Encourages active participation in ensuring a safe work environment for all personnel.
• Mishap Notification: Details the contractor's responsibility to cooperate with Government mishap investigations, including prompt verbal and written notification (within one hour) to the COR, and the minimum information required for such notifications.
• General Safety Requirements: Covers compliance with federal, state, and local laws (including OSHA), contractor responsibility for employee and public safety, ensuring personnel are trained and qualified, establishing systems to identify and correct unsafe conditions, and coordinating work to avoid impacting Government employees or property.
• Specific Requirements: Mandates the development of a site-specific safety plan within 10 days of contract award, including activity hazard analysis, designation of safety personnel, and a description of how safety duties will be performed (e.g., pre-work reviews, regular training, compliance checks, daily records, and subcontractor audits).
• Referenced Standards: Lists applicable safety standards and references, including OSHA standards, Air Force Occupational Safety, Fire, and Health Standards, and USAF Explosive Safety Manual.

This appendix is crucial for bidders to understand the safety obligations and requirements associated with performing work under the Hofmann Balance Machine Modernization contract. It highlights the importance of a robust safety program, adherence to specific regulations, and proactive safety management, which will be a key component of contract performance.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5315, Revision 28) for the Service Contract Act (SCA). It lists prevailing wage rates and fringe benefits for various occupations in Oklahoma, specifically for the counties of Canadian, Cleveland, Grady, Lincoln, Logan, McClain, and Oklahoma.

This wage determination establishes the minimum hourly wage rates and fringe benefits that must be paid to employees performing work on a federal contract covered by the Service Contract Act in the specified geographic area. Bidders must use this information to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. Key details include:

• Occupational Wage Rates: A comprehensive list of job titles with corresponding minimum hourly wages.
• Fringe Benefits: Details on Health & Welfare benefits ($5.55/hour or $222.00/week), paid vacation (2 weeks after 1 year, 3 after 10, 4 after 15), and a minimum of eleven paid holidays.
• Executive Order 13706 (Paid Sick Leave): Requires 1 hour of paid sick leave per 30 hours worked, up to 56 hours annually, for contracts awarded on or after January 1, 2017.
• Executive Order 13658 (Minimum Wage): Sets a minimum wage rate for contracts awarded between January 1, 2015, and January 29, 2022 (or applicable rate if higher).
• Hazardous Pay Differentials: Additional pay for work involving ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Guidance on contractor responsibility for uniform costs and maintenance.
• Conformance Process (SF-1444): Procedures for classifying and determining wages for occupations not listed in this determination.

Form / Attachment / Pricing Sheet

This document is an "EQUIPMENT LIST" for the "NAME OF EQUIPMENT" and serves as a form to detail specific equipment related to the opportunity. It is intended for bidders to understand the existing or required equipment.

• The form includes columns for: OC No or Equipment ID No, Description, Manufacturer, Model No., Serial No., Part No/NSN, Location, POC:Name Phone, and Price.
• One entry is provided for "OC 18883", describing an "Upgrading computer, printer and two measure modules which are the controllers for two balance machines (OC18883 and OC20059)".
• The manufacturer is listed as "American Hofmann", with Model No. "PCX 16.1J", Serial No. "84123", and Part No/NSN "16.1J".
• A note indicates that if equipment is equipped with batteries, filters, Hazardous Material & Waste, or Misc. items, a separate tab should be completed.

This equipment list provides specific details about the components or systems involved in the opportunity, which may be crucial for bidders to understand the scope of work, technical requirements, and potential upgrade or maintenance needs.