HOSE ASSEBLY 50'

Form / Attachment / Pricing Sheet

This document is a "Memorandum to the File" used to justify the use of other than full and open competition for an acquisition under the simplified acquisition threshold. It explains the rationale for soliciting from a single source.

• Background: Cites FAR 13.106-1(b)(1)(i) for sole-source solicitations under the simplified acquisition threshold and FAR 13.106-3(b)(3)(i) for documenting the absence of competition.
• Description of Item or Service: Fields for manufacturer/provider, point of contact, address, estimated cost, and required delivery date or period of performance. Requires a description of the item/service and its intended use, including manufacturer part number if applicable.
• Determination for Use of Other Than Full and Open Competition: Checkboxes and narrative sections to justify the sole-source selection based on:
  • Only One Responsible Source:
    • Restrictive Rights (proprietary rights, limited rights in data, etc.)
    • Exclusive Licensing Agreements (only available from OEM or authorized distributor)
    • Other Reasons
  • Brand Name: Justification for requiring a specific brand name product or feature, explaining why it's essential and why a "brand name or equal" description cannot be used. This section specifically mentions the TEXCEL hose brand, citing its specific cover texture for user-friendliness and safety compared to other brands.
  • Unusual and Compelling Urgency: Criteria for urgent requirements that could cause serious injury to the government if not addressed promptly.

This document explains the government's rationale for potentially awarding a contract to a single source. Bidders interested in this opportunity should review the "Brand Name" section to understand why TEXCEL hoses are specified and if their own offerings meet or can be modified to meet these specific requirements. The document also outlines the general information required for a sole-source justification, which may be relevant for understanding the procurement process.

Solicitation / RFP / RFQ

This solicitation is for the procurement of a "HOSE ASSEMBLY 50" (Item 0001). The assembly is specified as 4" ID x 50' Long, nonmetallic, with high UV protection and abrasion resistance, featuring an interlocking crimp ferrule and camlock adapter on both ends. The intended use is as a temporary freshwater or saltwater header in a marine environment at Pearl Harbor, Hawaii.

• Hose Assembly Construction:

  • Hose: Texcel, Gamma-Flex Tank 300, Part Number GTA30C1-4.0 (4" ID x 4.719" OD x 50 ft), 300 PSI working pressure, 29 in/HG vacuum, 10" bend radius, 2.72 lbs/ft. Tube is Black Nitrile, Cover is Black corrugated neoprene, reinforced with high tensile tire cord plies and dual helix wire. Temperature range: -40 deg F to +180 deg F.
  • End Fittings: Each end requires a PT Coupling Co. Male Cam & Groove Adapter (Part Name 40EHD, Item # 1200540H) and a Female Cam & Groove Coupler (Part Name 40CHD, Item # 1200340H), both brass (UNS C92200), 4", 300 psi. The female coupler is modified with STA-LOK II Cam Assembly, stainless steel cam arms, pins, pull rings, and lock plates. Interlocking crimp ferrules are PT Coupling Co. Pro-Grip C50SS, 4", stainless steel, 500 psi.

• Hose Assembly Certification:

  • Hydrostatically strength tested at 300 PSIG for 10 minutes with no leaks.
  • Visual inspection for defects.
  • Certification that brass cam arms, pins, pull rings, and lock plates have been replaced with stainless steel.
  • Certification of no leaks, deformation, excessive twisting, or kinking; end fittings properly positioned.
  • Unique serial number stamped/etched on each hose ferrule.
  • Written certification of satisfactory testing and conformance provided with each shipment.
  • Certificate of Conformance (COC) required, signed and dated, listing all products and part numbers.

• Packaging:

  • Label secured to each pallet with part numbers.
  • Hoses packaged to prevent transit damage, avoid kinks, and protect camlock adapter arms.
  • Hose assemblies packaged to prevent external abuse.
  • Hoses packed clean and dry.

• Contract Type: Firm Fixed Price (Pricing Arrangement).

• Period of Performance: Delivery Date 01 May 2026.

• Quantity: 20 Assembly.

• Submission: Offerors must provide manufacturer cut sheets or product description sheets, including technical characteristics, manufacturer contact information, and part numbers. Quotes must reference manufacturer part numbers.

• Evaluation: Offers will be evaluated based on the following factors in order of importance: Technical Capability, Price, and Delivery. An offer must be technically acceptable to be considered further. Award will be made to the lowest-priced, technically acceptable offeror.

• This acquisition is a 100% set-aside for Small Business.

• NAICS Code: 332912 (Industrial Valve Manufacturing).

• Size Standard: 1000 employees.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Two (2) copies of certification are required.

• Material is QA-3 with a 30-day acceptance timeframe.

• Controlled Industrial Material (CIM) requirement.