Housekeeping Services & Recycling Collection

Amendment / Modification

This amendment makes the following changes:

• Revises Attachment 1 (PWS), Attachment 5 (Evaluation Criteria), Attachment 6 (Pricing Template), and Attachment 9 (Building List).

• Incorporates Attachment 12 (Incumbent Contract CBA).

• Removes the Pricing Schedule from the Combined Synopsis/Solicitation.

• Extends the Proposal Due Date to April 10, 2026, at 12:00 PM Eastern Time. Responses must be submitted electronically.

• Incorporates FAR Clauses 52.216-18, 52.216-19, and 52.216-22.

• Revises FAR Clauses 52.217-8 and 52.217-9.

• PWS, Evaluation Criteria, Pricing Template, Building List, Incumbent Contract CBA.

• FAR Clauses 52.216-18, 52.216-19, 52.216-22, 52.217-8, and 52.217-9.

• The proposal due date has been extended to April 10, 2026.

• Offerors must submit all required materials electronically.

• The pricing schedule has been removed; offerors will submit pricing information on Attachment 6, Pricing Template.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for high-quality janitorial and recycling services to ensure a clean, functional, and safe work environment for occupants of National Institutes of Health (NIH) facilities. The contract allows for adjustments in square footage and service requirements based on NIH's mission needs and budget.

• The contractor shall provide all necessary management, labor, supervision, materials, equipment, and resources for custodial services.

• Services may be required at the NIH Bethesda main campus, leased facilities, the Poolesville site, and other NIH-owned or leased facilities.

• The contractor must coordinate all activities with the Contracting Officer's Representative (COR).

• Cleanable space is categorized into five Room Groups: Public, Staff, Health, Support, and Exterior.

• The estimated cleanable square footage ranges from 3,250,000 to 6,250,000 square feet, with potential fluctuations.

• Routine Cleaning: Includes solid waste collection (5x/week, daily for food facilities/breakrooms), restroom cleaning (5x/week by 9:00 am), and various tasks like vacuuming, dusting, and mopping performed at specified frequencies.

• Project Cleaning: Periodic, non-routine services such as spray buffing, carpet cleaning, high dusting, etc. Individual project cleaning services exceeding $5,000 require prior written authorization.

• Operational Support Services: Includes maintaining high-use areas, responding to service requests, and addressing incidental events.

• Pre-Occupancy Cleaning: Cleaning of previously unoccupied spaces.

• Miscellaneous Service Tasks: Non-routine, non-recurring services arising from unusual events, with a maximum of 2000 labor hours per contract year.

• Additional Project Services: May be requested by the Government and funded under a separate CLIN.

• Performance Levels: Specific cleanliness standards are detailed, including waste container servicing, floor and surface cleanliness, and restroom supply availability. Failure to meet these standards will be recorded as a defect.

• Services are to be performed at NIH facilities in the Bethesda-Rockville, Maryland area, including the main campus, leased facilities, and the Poolesville site.

• Routine work is typically Monday-Friday, 7:00 am-4:00 pm. Project cleaning is scheduled from 6:00 pm-12:00 am.

• Personnel: Contractors must be trained, competent, courteous, and wear distinctive uniforms with identification. Background checks and NIH identification badges are required (HSPD-12).

• Safety: Adherence to all applicable Federal, State, and Local safety and health regulations is mandatory. This includes specific training, use of PPE, and reporting of accidents and hazards.

• Quality Control: The contractor must establish and maintain a Quality Control (QC) Program.

• Reporting: Monthly and annual reports are required, including performance, project cleaning, consumable usage, and corrective actions.

• Government Furnished Items: Electrical power, water, space for operations, furniture, floor plans, and access to the IWMS platform will be provided.

• Contractor Furnished Items: All supplies, materials, and equipment necessary for the work, including cleaning supplies and mechanical equipment (with sound level limitations), must be provided by the contractor.

• Optional Services: Includes interior recycling collection, exterior solid waste, and exterior recycling collection, which may be exercised at the Government's discretion.

Form / Attachment / Pricing Sheet

This Excel spreadsheet, "Attachment 9 Updated Building List_3-26-26.xlsx", provides a detailed list of buildings associated with the Bethesda Campus, Montgomery County Leased Facilities, and Poolesville Campus. It specifies the square footage for each building and indicates whether Janitorial Services and Recycling Services (optional) are required.

• Building Identification: Lists specific building names or identifiers (e.g., NIHBC 01, 9800 Medical Center Drive, NIHAC 101A).
• Square Footage: Provides the total square footage for each listed building.
• Service Requirements: Indicates "Yes" or "No" for Janitorial Services and "Yes" or "No" for Recycling Services (optional).
• Notes: Includes specific conditions or details for certain buildings (e.g., "When Occupied*", "No?", "Yes?").
• Campus Totals: Provides summary square footage for different sections and campuses.

This document is crucial for bidders to understand the scope of facilities requiring services. It details the size of each location and specifies the mandatory janitorial services and optional recycling services. Bidders should use this information to estimate resource needs, personnel, and costs associated with providing services across the various listed buildings and campuses. The "Notes" column may highlight specific operational considerations relevant to service delivery.

Form / Attachment / Pricing Sheet

This document is the Collective Bargaining Agreement (CBA) between Akima Facilities Operations, LLC and Public Service Employees Local Union 572-LIUNA. It outlines the terms and conditions of employment for janitorial employees at the National Institute of Health, Bethesda, Maryland, effective from July 1, 2024, through June 30, 2027.

• Scope of Agreement: Covers wages, hours of work, and conditions of employment.
• Union Recognition: Defines the Union as the sole bargaining agent for janitorial employees.
• Union Security: Outlines requirements for Union membership or financial obligations.
• Wages and Benefits: Details pay rates, shift differentials, health and welfare contributions (Man-U Trust Plan A), and pension contributions (LIUNA National Industrial Pension Fund), with scheduled increases over the contract term.
• Hours of Work: Defines shifts, breaks, and overtime policies.
• Leave Policies: Includes provisions for vacation, sick leave, holidays, funeral leave, jury duty, and family medical leave.
• Seniority: Establishes seniority as a factor in layoff, recall, shift assignments, and promotions.
• Disciplinary Actions: Outlines progressive discipline procedures and grounds for immediate discharge.
• Grievance Procedure: Details the process for resolving disputes between employees and the Company.
• Safety Requirements: Mandates compliance with safety standards and provision of Personal Protective Equipment (PPE).
• Attendance Policy: Defines infractions for absenteeism, tardiness, and "No Call, No Show" with corresponding disciplinary actions.

This document is crucial for potential bidders as it details the established labor terms and conditions that will apply to the janitorial services at the NIH. Understanding these terms is essential for accurately estimating labor costs, planning staffing, and ensuring compliance with existing agreements. Key areas of interest include wage rates, benefit contributions, leave policies, and disciplinary procedures, all of which impact the overall cost and operational management of the contract.

Form / Attachment / Pricing Sheet

This document is a revised pricing template (Attachment 6) for the opportunity, dated March 26, 2026. It provides the structure for bidders to input their pricing for various services.

• Base Pricing: Includes Firm Fixed Price CLINs for different facility groups (Public, Staff, Health, Support, Exterior) totaling 4,326,418 sq ft. Bidders are instructed to input the fully burdened price per square foot, which will be used for quantity adjustments post-award.
• Additional Projects: Details pricing for services such as clean carpeting and floor refinishing. The government will evaluate these prices using a specific formula: Evaluated Price = (0.70 × Total Regular) + (0.30 × Total Off-Hour).
• Additional Services Projects: Outlines pricing for Parking Garage Cleaning and Power Washing.
• Optional Collection Services: Includes pricing for Interior Recycling, Trash & Recycling collection, and Exterior Recycling/Trash Collection.
• Miscellaneous Service Tasks: Provides a structure for labor categories (Janitor) with hourly rates and estimated hours.
• Option Years: Separate sheets detail pricing structures for Option Year 1, Option Year 2, Option Year 3, Option Year 4, and a 6-Month Option, with adjusted quantities for the 6-month option.

Bidders must use this template to submit their pricing proposals. All estimated quantities and service descriptions are provided, and bidders need to input their proposed rates and totals. The template specifies how certain prices will be evaluated, which is critical for proposal preparation.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria and basis for award for an upcoming solicitation. It details how proposals will be assessed to determine the best value to the Government.

• Proposals must be rated Technically Acceptable for Past Experience to be eligible for further evaluation.

• Past Performance is significantly more important than Price.

• Award will be made based on a Performance-Price Tradeoff (PPT) once proposals are deemed Technically Acceptable.

• Evaluation Factors:

  • Past Experience (Acceptable/Unacceptable)
  • Past Performance (Significantly more important than Price)
  • Price

• Technical Experience (Acceptable/Unacceptable):

  • Evaluates recent and relevant technical experience performing work similar in scope, magnitude, and complexity to the PWS.
  • Requires submission of 3-5 contracts (prime contractor role) within the last 5 years, each with a minimum of $1 million in square footage of work.
  • Ongoing contracts must have at least 2 years of performance.
  • Each contract submission has a 3-page limit (15 pages total).
  • Evaluated on Recency, Relevancy, Scope, and Magnitude of effort.

• Past Performance:

  • Evaluates the Offeror's record of performance on recent and relevant contracts.
  • Requires submission of 3-5 contracts (same criteria as Technical Experience).
  • Each submission limited to 5 pages (25 pages total).
  • Evaluated on Recency, Relevancy, Quality of Services, Schedule, Management, Regulatory Compliance, Safety, and Customer Satisfaction.
  • CPARS or Past Performance Questionnaires (PPQ) will be used.
  • Integrated Performance Confidence Assessment Ratings range from Substantial Confidence to No Confidence.

• Price:

  • Evaluated for completeness, fairness, and reasonableness.
  • Total price will be summed across base, option periods, and optional/IDIQ tasks.

• Performance-Price Tradeoff (PPT):

  • For Technically Acceptable proposals, a tradeoff will be made between Past Performance and Price.
  • A higher price may be justified by a higher confidence level in performance.
  • The Government reserves the right to award without discussions.

Not specified in this document.

• This document is Attachment 5, "Evaluation Criteria."
• Reference FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (NOV 2021).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for high-quality janitorial and recycling services to ensure a clean, functional, and safe work environment for NIH building occupants.

• The contractor shall provide all necessary management, labor, supervision, materials, equipment, and resources for custodial services.

• Services may be required at the NIH Bethesda main campus, leased facilities, Poolesville site, and other NIH-owned or leased facilities.

• The scope includes Routine Cleaning, Project Cleaning, Operational Support Services, Pre-Occupancy Cleaning, Miscellaneous Service Tasks, and Additional Project Services.

• The total cleanable square footage is estimated to be between 3,250,000 and 6,250,000 square feet, with potential fluctuations.

• Performance levels and acceptable quality of cleanliness are detailed, including frequency of waste container servicing, condition of floors, walls, fixtures, and furnishings, and restroom supply stocking.

• "Visible Buildup" is defined as readily observable accumulation during normal visual inspection.

• Failure to meet performance standards will be recorded as a defect.

• A Quality Control (QC) Program is required to ensure work conforms to Acceptable Quality Levels (AQLs).

• Services are to be performed at NIH facilities in the Bethesda-Rockville, Maryland area, including the Bethesda main campus, Poolesville campus, and various leased facilities.

• Routine work is generally performed Monday-Friday, 7:00 am-4:00 pm. Project cleaning is scheduled from 6:00 pm-12:00 am.

• Contractor personnel must be trained, competent, and courteous, and wear distinctive identification clothing.

• Personnel require NIH identification badges and must adhere to HSPD-12 requirements.

• Strict adherence to Occupational Health and Safety regulations, including the Contractor Safety Assessment Program (CSAP), is mandatory.

• Specific cleaning products must be approved by the COR, and environmentally safe products are encouraged.

• The contract is for non-personal services, with the contractor responsible for its employees' management and administration.

• Reporting requirements include monthly and annual performance reports, invoices, consumable usage, corrective actions, and staffing rosters.

• Optional Services, such as interior and exterior recycling and solid waste collection, may be exercised by the Government.

• Additional Services, such as equipment decontamination and specialized waste handling, may be required under separate CLINs.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for a solicitation. The Government will award a contract to the responsible Offeror whose proposal represents the best value, considering price and other factors. The award will be made using a Performance-Price Tradeoff (PPT) process with a technical factor evaluation.

• Technical Experience: Offerors must demonstrate recent (within the last 5 years) and relevant technical experience performing work similar in scope, magnitude, and complexity to the PWS. Each project must involve a minimum of one (1) million or more square feet of work. Offerors must submit 3 to 5 contracts, with each contract limited to 3 pages (total max 15 pages). Offerors must have acted as the prime contractor on submitted projects. Technical Experience will be evaluated on Recency, Relevancy, Scope, and Magnitude of effort. Only proposals rated Technically Acceptable for Technical Experience will be eligible for further evaluation.

• Past Performance: Offerors must provide 3 to 5 recent (within the last 5 years) and relevant contracts demonstrating performance of work within the scope of the solicitation, involving a minimum of 1 million or more square feet of work per project. Ongoing contracts must have at least 2 years of performance. Each past performance submission is limited to 5 pages (total max 25 pages). Information required includes contract ID, dollar value, square footage cleaned, contracting organization, contact name, and contact information. Past Performance will be evaluated on Recency, Relevancy, Quality of Services, Schedule, Management, Regulatory Compliance, Safety, and Customer Satisfaction. The Government will consider CPARS, Past Performance Questionnaires, customer surveys, and other sources. An Integrated Performance Confidence Assessment Rating will be assigned.

• Price: Price will be evaluated for completeness, fairness, and reasonableness. The total price for award will include the base requirement and all option years and optional tasks.

• Award will be made using a Performance-Price Tradeoff (PPT) process.

• Evaluation Factors: Past Experience, Past Performance, and Price.

• Technical Acceptability: Evaluated on an Acceptable/Unacceptable basis. Failure to meet minimum requirements will result in an Unacceptable rating and elimination from award consideration.

• Tradeoff: For proposals rated Technically Acceptable, a tradeoff will be conducted between Past Performance and Price. A higher price may be justified by a higher confidence in successful performance.

• Not specified in this document.

• The Government reserves the right to award without discussions.

• Projects identified under Past Experience may also be submitted for Past Performance.

• Past Performance Questionnaires (PPQ) or customer surveys are required for projects not in CPARS.

Form / Attachment / Pricing Sheet

This document provides a revised list of buildings associated with the Bethesda Campus, Montgomery County Leased Facilities, and Poolesville Campus. It details the square footage for each building and indicates whether Janitorial Services and Recycling Services (Optional) are required. This information is crucial for bidders to understand the scope of facilities requiring services.

• Bethesda Campus: Lists numerous buildings (e.g., NIHBC 01, NIHBC 10, 10CRC) with their respective square footage and service requirements. Some buildings have specific notes, such as "When Occupied*" for quarters or "Recycling Services Only (Dock Pickup)*" for certain leased facilities.
• Montgomery County Leased Facilities: Includes addresses like "9800 Medical Center Drive" and "6001 Executive Blvd." with square footage noted as 'XXXXX' for some, indicating that only Recycling Services are provided via dock pickup.
• Poolesville Campus: Lists buildings like NIHAC 101A and NIHAC 102 with square footage and service requirements.
• Service Requirements: Clearly indicates 'Yes' or 'No' for Janitorial Services and 'Yes' or 'No' for Recycling Services (Optional) for each listed building.
• Total Square Footage: Provides aggregate square footage for the Bethesda Campus and its sub-categories.

This revised building list directly impacts the scope of work for potential bidders. It provides the specific locations, sizes, and service needs (janitorial and recycling) that must be factored into proposals. Bidders should carefully review this list to accurately estimate costs, resources, and service plans for each facility.

Amendment / Modification

This amendment addresses:

• Responses to vendor questions.

• Revision and replacement of the Performance Work Statement (PWS).

• Revision and replacement of Attachment 5, Evaluation Factors.

• PWS: Sections 3.2 (Square Footage Range), 3.3 (Performance Level Determination), and 5 (Definitions, Routine Cleaning Frequency) have been revised.

• Attachment 5 (Evaluation Factors): Sections M.2 (Technical Experience) and M.3 (Past Performance) have been revised regarding minimum square footage requirements for projects.

• Attachment 9 (Building List): Revised to include columns for Janitorial and Optional Recycling Services, and added a new location.

• The minimum square footage requirement for projects demonstrating experience has been revised and lowered in Attachment 5.

• The evaluation criteria for Technical Experience and Past Performance in Attachment 5 have been updated regarding the minimum square footage and number of contracts required.

• The PWS has been updated with revised cleaning frequencies and performance standards for various areas and tasks.

Form / Attachment / Pricing Sheet

This Excel spreadsheet, "Attachment 9 Building List.xlsx", provides a detailed list of buildings associated with the Bethesda Campus, Montgomery County Leased Facilities, and Poolesville Campus. It appears to be an informational attachment intended to provide context regarding the physical locations relevant to the opportunity.

• Bethesda Campus: Lists numerous buildings (e.g., NIHBC 01, NIHBC 02, NIHBC 10) with their respective square footage. Some entries include notes regarding specific services like "Recycling Services Only" or "When Occupied". A total square footage for the Bethesda Campus is also provided.
• Montgomery County Leased Facilities: Details leased properties with addresses and square footage (marked as XXXXX for some). Notes indicate services such as "Custodial Services" and "Recycling Services (Dock Pickup)".
• Poolesville Campus: Lists a few buildings (NIHAC 101A, NIHAC 102) with their square footage.

This document is crucial for bidders to understand the scale and scope of the facilities involved in the opportunity. It provides square footage data for various buildings, which may be relevant for estimating labor, resources, or specific service requirements (e.g., custodial, recycling) depending on the nature of the solicitation. The notes associated with certain buildings highlight specific services or conditions that bidders should consider when developing their proposals.

Form / Attachment / Pricing Sheet

This document is a pricing template (Excel spreadsheet) designed to capture cost proposals for janitorial services. It outlines various service categories and provides fields for bidders to enter their proposed pricing.

• Base Firm Fixed Price CLINs: Details pricing for core janitorial services across different facility groups (Public, Staff, Health, Support, Exterior) based on square footage and monthly quantity. Includes fields for unit price, total yearly price, overhead percentage, and profit percentage.
• Additional Projects: Provides pricing structures for specific tasks such as carpet cleaning, floor stripping/refinishing, and dusting. Includes rates for regular and off-hours, with a specific evaluation method for these services.
• Additional Services Projects: Outlines pricing for services like parking garage cleaning, parking lot cleaning, and power washing, with fields for unit price, estimated quantity, and total yearly price.
• Optional Collection Services: Allows for pricing of interior and exterior recycling and trash collection services on a monthly and yearly basis.
• Miscellaneous Service Tasks: Captures hourly rates for janitorial labor categories (Regular, Weekend, Holiday, Overtime).
• Option Years: Separate sheets are provided for Option Years 1 through 4, and a 6-month option, allowing for the submission of pricing for extended contract periods.

This template is critical for bidders to prepare and submit their cost proposals. Bidders must accurately fill in all requested pricing information for each service category and option period as instructed. The government will use this data for price evaluation.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for an unspecified government contract. It details the criteria the government will use to assess proposals and make a selection.

• Proposals must be technically acceptable to be eligible for award.

• Technical Acceptability is based on demonstrating minimum experience to perform the Performance Work Statement (PWS).

• Offerors must demonstrate recent (within 5 years) and relevant technical experience performing work similar in scope, magnitude, and complexity to the PWS requirements.

• Submitted contracts must involve a minimum of 3 million or more square feet of work.

• Offerors must submit 3 to 5 contracts, with a 3-page limit per contract (15 pages total).

• Offerors must have acted as the prime contractor on submitted projects.

• Past Performance is significantly more important than Price.

• Past Performance is evaluated based on recency, relevancy, quality of services, schedule, management, regulatory compliance, safety, and customer satisfaction.

• Offerors must provide 3 to 5 recent and relevant contracts (within 5 years) involving a minimum of 3 million or more square feet of work.

• Ongoing contracts must have at least 2 years of performance.

• Each past performance submission is limited to 5 pages (25 pages total).

• Required information for past performance includes contract ID, dollar value, square footage, organization name, and contact information.

• Past Performance Questionnaires (PPQs) or customer surveys are required unless a CPARS report is available.

• Price will be evaluated for completeness, fairness, and reasonableness.

• Award will be made using a Performance-Price Tradeoff (PPT) with technical factor evaluation process.

• The Government reserves the right to award without discussions.

• Evaluation Factors: Past Experience, Past Performance, Price.

• Technical Experience is rated Acceptable/Unacceptable.

• Only proposals rated Technically Acceptable for past experience will be evaluated further.

• Past Performance is significantly more important than Price.

• Award will be made based on a tradeoff between Past Performance and Price once proposals are determined Technically Acceptable.

• Price will be evaluated for completeness, fairness, and reasonableness.

• Not specified in this document.

• Attachment 5 is referenced as the "Evaluation Criteria."

• Attachment #8 is referenced as the "Past Performance Questionnaire (PPQ)."

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain high-quality janitorial and recycling services to ensure NIH building occupants have a clean, functional, and safe work environment across its Bethesda, Poolesville, and leased facilities.

• Provide comprehensive custodial services including routine cleaning, project cleaning, and operational support.

• Services encompass all cleanable spaces categorized into five groups: Public, Staff, Health, Support, and Exterior.

• Manage solid waste and recycling collection.

• Respond to service requests and address urgent conditions.

• Perform pre-occupancy cleaning and miscellaneous service tasks as needed.

• The total cleanable square footage is estimated to range between 3,250,000 and 6,250,000 square feet, with potential fluctuations requiring contractor capacity planning.

• Specific performance levels for cleanliness are defined, focusing on the absence of visible spots, streaks, dust, or buildup.

• Solid waste containers are to be serviced 3 times per week (5 times for food facilities).

• Restrooms must be cleaned 5 days a week by 9:00 AM.

• Contractor must maintain a Quality Control (QC) Program and submit various reports (Monthly Performance, Project Cleaning, Miscellaneous Service Tasks, Invoices, Consumable Usage, Corrective Action, Personnel, Training, Annual Performance).

• Services are required at the NIH Bethesda main campus, NIH-leased facilities, the Poolesville site, and other NIH-owned or leased facilities within the defined geographic service area.

• Contractor must provide all management, labor, supervision, materials, and equipment.

• Contractor personnel must wear distinctive clothing for identification and obtain NIH identification badges.

• Strict adherence to safety protocols, including OSHA regulations and NIH-specific guidelines, is required.

• Contractor must report building defects and comply with Homeland Security Presidential Directive-12 (HSPD-12) for ID badge issuance.

• Optional services include interior recycling collection, exterior solid waste, and exterior recycling collection.

Form / Attachment / Pricing Sheet

This document is a site map of the National Institutes of Health (NIH) Bethesda Campus, specifically detailing the locations of exterior solid waste and recycling collection containers. It serves as a visual guide for identifying these collection points across the campus.

• Map Legend: Identifies various types of locations and symbols used on the map, including building wings, parking areas, sheds, fuel stations, and salt storage.
• Container Locations: Numerous buildings and areas are marked with numbers and symbols indicating the presence and type of waste and recycling containers.
• Site Information: Includes the title "Exterior Solid Waste and Recycling Collection Containers," the NIH Bethesda Campus designation, and the year "2025."

This map is relevant for bidders involved in waste management, recycling services, or facilities maintenance at the NIH Bethesda Campus. It provides critical information about the physical locations and distribution of waste and recycling collection points, which would be essential for planning collection routes, logistics, and service delivery if this opportunity involves managing these containers.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for clients to evaluate a contractor's performance on a previous contract. Offerors are to have their clients complete this questionnaire and submit it with their proposal. The government reserves the right to verify all information provided.

• Contractor Information: Fields for firm name, CAGE code, address, DUNS number, phone, email, and point of contact.
• Work Performed As: Specifies if the contractor was a prime, subcontractor, or joint venture, and the percentage of work performed.
• Contract Information: Details about the contract number, delivery/task order, contract type, title, location, award and completion dates, original and final contract prices, and explanations for any differences.
• Project Description: Includes complexity of work and relevance to the current submission.
• Client Information: Fields for client name, title, phone, and email, and a description of the client's role.
• Performance Ratings: Clients are asked to rate the contractor's performance using adjective ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) across categories such as Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Safety/Security, and General performance.
• Narrative Comments: Space for clients to provide specific strengths, weaknesses, deficiencies, or other remarks, and to indicate if they would hire the firm again.

This questionnaire is crucial for bidders to gather past performance information from their clients. The completed questionnaire will be submitted as part of the proposal to demonstrate the bidder's track record and capabilities. Bidders must ensure their clients accurately and thoroughly complete all sections, providing detailed feedback and ratings that reflect positively on their performance.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits required for various occupations performing services on federal contracts within specific geographic areas. Bidders must use this information to ensure compliance with labor laws when developing their proposals and performing contract work.

• Geographic Area: Maryland Counties of Frederick and Montgomery.
• Occupational Wage Rates: Lists specific minimum hourly wage rates for numerous occupations, categorized by general job families (e.g., Administrative Support, Automotive Service, Health Occupations, IT Occupations, Protective Service, Technical Occupations).
• Fringe Benefits: Details required fringe benefits, including Health & Welfare ($5.55/hour or $5.09/hour for EO 13706 contracts), Vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years), and Holidays (11 paid holidays per year).
• Executive Orders: Notes applicability of EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors), outlining specific requirements and rates.
• Hazardous Pay: Specifies differential pay rates (8% or 4%) for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Outlines requirements for providing and maintaining uniforms, including reimbursement for cleaning costs ($3.35/week).
• Conformance Process: Describes the procedure (using Standard Form 1444) for classifying and determining wages for occupations not listed in this determination.

This wage determination is critical for bidders to accurately estimate labor costs. Failure to comply with the specified minimum wages and fringe benefits can lead to contract violations. Bidders must ensure their proposed labor rates and benefit packages meet or exceed these requirements for all covered employees working on the contract in the specified counties.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 Representations and Certifications.docx," is a standard form (FAR 52.212-3) that requires offerors to provide representations and certifications regarding commercial products and commercial services. It is crucial for bidders to complete this form accurately as it impacts their eligibility and compliance with various federal regulations.

• Annual Representations and Certifications: Offerors must either confirm they have completed these electronically in SAM.gov within the last 12 months or complete specific paragraphs (c through v) of this provision.
• Business Size and Status: Includes representations for small business, veteran-owned small business (VOSB), service-disabled veteran-owned small business (SDVOSB), small disadvantaged business (SDB), women-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), and HUBZone small business concerns, including joint venture provisions.
• Compliance Certifications: Covers areas such as Executive Order 11246 (Equal Opportunity), Buy American Act, Trade Agreements Act, Prohibition on Contracting with Inverted Domestic Corporations, and Iran sanctions.
• Other Certifications: Includes representations regarding knowledge of child labor, place of manufacture, Service Contract Labor Standards exemptions, Taxpayer Identification Number (TIN), and public disclosure of greenhouse gas emissions.

Bidders must carefully review and complete the applicable sections of this document. Failure to provide accurate representations and certifications can lead to disqualification. It helps the government assess the offeror's compliance with socioeconomic programs, domestic sourcing requirements, and other federal mandates. The specific checkboxes and information required will depend on the nature of the offeror and the details of the solicitation.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services," outlines the specific Federal Acquisition Regulation (FAR) clauses that are incorporated by reference into the contract. It serves as a checklist for the Contracting Officer to indicate which clauses apply to this acquisition of commercial products and commercial services.

• Mandatory Clauses (Paragraph a): Lists FAR clauses that are always included for commercial acquisitions, such as those related to prohibitions on certain agreements, Kaspersky Lab covered entities, telecommunications and video surveillance, inverted domestic corporations, accelerated payments to small business subcontractors, protest after award, and applicable law for breach of contract claims.
• Selected Clauses (Paragraph b): Contains a list of FAR clauses where the Contracting Officer must check applicability. This includes clauses related to business ethics, reporting executive compensation, service contract reporting, supply chain security, small business concerns, equal opportunity, employment eligibility verification, Buy American provisions, and encouraging policies to ban text messaging while driving.
• Commercial Services Clauses (Paragraph c): Lists clauses specifically applicable to commercial services, such as Service Contract Labor Standards, minimum wages, and paid sick leave.
• Comptroller General Examination of Record (Paragraph d): Outlines the contractor's obligation to allow access to records for examination, audit, or reproduction under certain conditions.
• Flow Down Requirements (Paragraph e): Specifies which FAR clauses must be included in subcontracts for commercial products and commercial services, and which are optional.

Bidders should review this document to understand the mandatory and selected contract terms and conditions that will govern the contract. Pay close attention to the clauses marked with an 'X' as they are explicitly incorporated. This document is crucial for understanding compliance obligations, reporting requirements, and potential restrictions that may impact proposal preparation and contract performance, particularly regarding small business utilization, labor standards, and supply chain security.

Form / Attachment / Pricing Sheet

This document provides detailed instructions for vendors on how to submit invoices for payment under the contract. It outlines the required format, submission methods, and necessary documentation.

• Submission Addresses: Specifies email addresses for invoice submission (ORFOAInvoice3Way@mail.nih.gov and invoicing@nih.gov) and the Department of Treasury Invoice Processing Platform (IPP).
• Invoice Format: Requires invoices to be scanned with backup documentation as a single attachment, not exceeding 30MB. The file naming convention must be YourVendorName_Invoice number (e.g., AEConstruction_Invoice 123456), avoiding special characters.
• Email Subject Line: Must follow the format YourVendorName_Invoice number.
• Confirmation: Vendors will receive an automated email confirmation; if not received within 24 hours, the invoice may not have been received.
• Invoice Requirements: An invoice is a contractor's bill for supplies or services. It must include specific items as per FAR 32.9, such as:
  • Vendor/Contractor Name, Address, Point of Contact
  • Remit-to address
  • Remittance name matching the original order/contract
  • Invoice date and unique invoice number
  • NBS document numbers (Contract Number, PO Number, etc.)
  • Unique Entity Identifier (UEI) and Federal Taxpayer Identification Number (TIN)
  • Statement that payment is to be made using a three-way match
  • Description of supplies/services matching the award
  • Requisition number and line item number
  • Quantity, Unit of Measure, Unit Price, Extended Price
  • Contracting Officer's name and Contracting Officer's Representative's name
  • Name and mailing address for payment purposes (ACH information)
  • Name, title, telephone number, and mailing address of person to be notified of defective invoices
  • Schedule of Values (for construction projects), Work Request Number
  • Release of claims for final invoices.
• Defect Notification: Contractors will be notified of invoice defects within 7 days.

This document is critical for vendors to ensure timely and correct payment. Adhering to these invoicing instructions is essential for avoiding payment delays or rejections. Bidders should pay close attention to the required format, naming conventions, and the specific data elements needed on each invoice.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Instructions to Offerors.docx," provides standard instructions for offerors responding to solicitations for commercial products and commercial services. It outlines the necessary components and procedures for submitting a compliant offer.

• NAICS Code and Size Standard: Information on the applicable North American Industry Classification System (NAICS) code and small business size standard is referenced as appearing elsewhere in the solicitation. Specific size standards apply if the acquisition is set aside for small business or uses certain preferences.
• Offer Submission: Offers must be signed, dated, and submitted by the specified deadline. They can be submitted on SF 1449, letterhead stationery, or as otherwise specified. Minimum required content includes solicitation number, receipt time, offeror's contact information, technical description of items, warranty terms, price, "remit to" address, completed representations and certifications (FAR 52.212-3), acknowledgment of amendments, and past performance information if it's an evaluation factor.
• Offer Acceptance Period: Offerors must hold prices firm for 30 calendar days, or as otherwise specified.
• Product Samples: If required, samples must be submitted at no expense to the Government and returned at the sender's expense.
• Multiple Offers: Offerors are encouraged to submit multiple offers with alternative terms or products.
• Late Submissions: Late offers will generally not be considered unless specific conditions are met.
• Contract Award: The Government may award without discussions, but reserves the right to conduct discussions. Awards may be made to other than the lowest offeror.
• Unique Entity Identifier: Offerors must provide their Unique Entity Identifier (UEI) from SAM.gov.
• Debriefing: Information to be disclosed during a post-award debriefing is outlined.

This document is critical for understanding the formal requirements for preparing and submitting a responsive offer. Bidders must pay close attention to the submission details, required documentation (especially representations and certifications), deadlines, and the conditions under which offers may be excluded from consideration. Failure to comply with these instructions can lead to disqualification.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial janitorial and recycling collection services for the National Institutes of Health (NIH). The government intends to award a single, firm-fixed-price contract with potential option periods.

• Comprehensive janitorial services to maintain clean, sanitary, safe, and functional facilities.

• Recycling collection services.

• Services required for NIH facilities in Bethesda, MD, Poolesville, and other designated locations.

• Detailed specifications are provided in Attachment #1 – Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price.

• Period of Performance: One-year base period (June 1, 2026 – May 31, 2027) with four (4) one-year option periods and a potential six-month extension.

• Place of Performance: Primarily NIH Headquarters at Bethesda, MD.

• Proposal Submission Deadline: April 6, 2026, by 5:00 PM Eastern Time.

• Submission Method: Electronically to amanda.tilton@nih.gov.

• Evaluation Criteria: Proposals will be evaluated based on Past Experience, Past Performance, and Price Proposal, as detailed in Attachment #5 – Evaluation Criteria.

• Key Milestones: Site visit on March 17, 2026; Questions due March 20, 2026.

• This acquisition is a competitive 8(a) set-aside.

• Offerors must be registered in SAM.gov at the time of proposal submission.

• NAICS Code: 561720 – Janitorial Services, with a small business size standard of $22M.

• The solicitation incorporates numerous FAR provisions and clauses, including those related to commercial items, service contract labor standards, and system for award management.

• Key attachments include the PWS, Evaluation Criteria, Pricing Template, and Past Performance Questionnaire.