Notice of Intent to Sole Source Human Cadavers for the GME Residency Program at Naval Medical Center Portsmouth

SOL #: 12379233Pre-Solicitation

Overview

Buyer

DEPT OF DEFENSE

Defense Health Agency (Dha)

DEFENSE HEALTH AGENCY

FREDERICK, MD, 21702, United States

Place of Performance

Portsmouth, VA

NAICS

Blood and Organ Banks (621991)

PSC

Human Tissue And Cadavers (6555)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/f6156ee94eff440c9a5fcbd14c54aa06/view

Timeline

Posted

Mar 3, 2026

Last Updated

Mar 24, 2026

Response Deadline

Apr 23, 2026, 9:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Defense Health Agency (DHA), on behalf of Naval Medical Center Portsmouth, has issued a Notice of Intent to Sole Source a Firm-Fixed-Price contract for Human Cadavers for its General Medical Examination (GME) Residency Training Program. The proposed award is to the Virginia Department of Health, citing their unique ability to provide Soft Cure Thiel Method cadavers with specific delivery requirements. The estimated total value is $395,700.00.

Scope of Work

This requirement is for the purchase and delivery of human cadavers and specimens to support physician and residency programs at Naval Medical Center Portsmouth, ensuring essential hands-on training. The contractor will provide all necessary personnel, equipment, supplies, facilities, transportation, and supervision.

Specific requirements include:

Cadaver Types: 63 Soft Cure Thiel Method, 12 Flushed, and 3 Embalmed cadavers over the contract period.
Quantities: 26 human cadavers per year, totaling 78 over the three-year period.
Delivery: Cadavers must be delivered via refrigerated ground transportation within two hours of leaving the vendor's facility. Delivery schedules vary based on training needs, with soft cure cadavers delivered monthly (typically two at a time), formaldehyde cadavers in June/July, and flushed cadavers as required. Turnaround time is typically scheduled two months prior to delivery.
Post-Usage: The vendor will provide information for mailing cremated remains back to the donor's legal representative.

Contract & Timeline

Opportunity Type: Presolicitation (Notice of Intent to Sole Source)
Contract Type: Firm-Fixed-Price
Proposed Awardee: Virginia Department of Health
Justification: Federal Acquisition Regulation (FAR) 6.302-1, "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements," due to the unique Soft Cure Thiel Method and specific delivery constraints.
Estimated Value: $395,700.00
Period of Performance: July 1, 2026 – June 30, 2029 (Base Year + 2 Option Years)
- Base Year: July 1, 2026 – June 30, 2027
- Option Year 1: July 1, 2027 – June 30, 2028
- Option Year 2: July 1, 2028 – June 30, 2029
Place of Performance: Naval Medical Center Portsmouth, Bioskills Cadaver Lab, Portsmouth, VA 23708.
Response Due: April 23, 2026, by 5:00 PM ET.
Published Date: March 24, 2026.

Special Requirements for Contractor Personnel

Personnel must wear identification badges and clearly identify themselves as contractor support.
Contractor personnel are prohibited from using retired or reserve component military rank/title.
Contractor must obtain base access through DBIDS (https://dbids-global.dmdc.mil/home/).
Services are required Monday-Friday, 0700-1530, excluding Federal holidays, with potential for emergency services outside normal hours.

Response Instructions

Interested parties must submit responses demonstrating clear and convincing evidence that competition would be advantageous to the Government, not cost or time prohibitive, and would not hinder the mission objective of Naval Medical Center Portsmouth. The Government retains sole discretion regarding the decision not to compete. This is not a request for quotes or proposals, and the Government will not be responsible for costs incurred by responding.