HVAC Maintenance Services

Solicitation / RFP / RFQ

This solicitation (W911SG26QA028) is a Request for Quote (RFQ) for HVAC system maintenance, repairs, and electrical repairs at buildings throughout the McGregor Range in Chaparral, New Mexico. The North American Industry Classification System (NAICS) code is 238220.

• Biannual HVAC system maintenance.

• HVAC system repairs.

• Electrical repairs.

• The contract is for commercial products and commercial services.

• The period of performance for the base contract is from April 20, 2026, to April 19, 2027.

• Option periods extend through April 19, 2030.

• Pricing arrangement is Firm Fixed Price for all line items.

• Offer Due Date: April 10, 2026, at 10:00 AM Mountain Standard Time (MST).

• Submission Method: Electronic copies of quotations are to be submitted via email to the Contract Specialist and Contracting Officer.

• Questions Due: April 2, 2026, at 10:00 AM MST.

• Evaluation Factors: Offers will be evaluated based on Technical Acceptability and Price. The most advantageous offer to the Government will be awarded.

• Technical Acceptability: Quotes must demonstrate ability and understanding of requirements per the Performance Work Statement (PWS). Offers not complying with every requirement will be deemed technically unacceptable.

• Price: The total price will be evaluated. The Government intends to award without discussions but reserves the right to conduct them.

• Quote Validity: Quotes must be valid for a minimum of 60 calendar days.

• This acquisition is set aside for Women-Owned Small Business (WOSB).

• The NAICS code is 238220 with a size standard of $19,000,000.00.

• Offerors are required to be registered in SAM.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, small business set-asides, labor standards, and payment instructions via Wide Area WorkFlow (WAWF).

• A Performance Work Statement (PWS) and Wage Determination are provided as attachments.

Other / Unclassified

This document is a U.S. Department of Labor Wage and Hour Division "Register of Wage Determinations" for the Service Contract Act. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits for the state of Texas, specifically for the areas of El Paso and Hudspeth counties. The document also includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as details on vacation and holiday policies. It outlines the process for requesting authorization of additional classifications and wage rates (conformance process) if a required job classification is not listed.

This document is highly relevant for potential bidders on federal service contracts in the specified Texas counties. It establishes the minimum wage rates and fringe benefits that must be paid to employees performing work under such contracts. Bidders must use this information to accurately calculate labor costs when preparing their proposals, ensuring compliance with the Service Contract Act and related Executive Orders. It also informs bidders about required benefits such as health and welfare, paid sick leave, vacation, and holidays.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide biannual HVAC system maintenance services, HVAC system repairs, and electrical repairs for UT&C buildings at McGregor Range in Chaparral, New Mexico.

• Preventive Maintenance: Comprehensive inspection, cleaning, and maintenance of HVAC system core components. Services occur twice annually (April-May and October-November) and include filter changes, coil cleaning, refrigerant checks, electrical connection inspection, lubrication, thermostat testing, and potential upgrade/replacement of circuit breakers.

• General HVAC Repairs: Respond to service calls within 2 business days and complete repairs within 7 business days. Tasks include identifying and repairing freon leaks, recharging freon, repairing/replacing electrical connections and contactors, replacing blower modules and wheels, replacing motor control circuit boards and compressors, and other necessary repairs.

• Electrical Repairs and Installation: Respond to service calls within 2 business days and complete repairs within 7 business days. Tasks include identifying and repairing/replacing breaker boxes, circuit breakers, electrical outlets, lighting, ballasts, and unsafe wiring. The contractor will provide initial stock of replacement fluorescent lights, outdoor floodlights, and standard bulbs, and replenish them annually.

• Period of Performance: Base Year 1: April 20, 2026 - April 19, 2027. Includes three Option Years extending to April 19, 2030.

• Place of Performance: UT&C buildings located on McGregor Range, including specific locations such as IFC 15, IFC 17, IFC 19, IFC 22, IFC 23, TAC 18, TAC 24, TAC 16, Hawk 6, and Hawk 8.

• Non-Personal Service Contract: Contractor personnel are not supervised by the Government.

• Quality Control Plan (QCP): Contractor must develop and maintain a QCP, submitted within 10 days of award.

• Security: Contractor personnel require background checks and must comply with installation access and security policies. Escorts are required for contractor personnel within U.S. facilities. Common Access Cards (CAC) may be issued.

• Training: Employees must complete Anti-Terrorism (AT) Level I, OPSEC, iWATCH, PII, and TARP training within specified timeframes.

• Environmental Compliance: Contractor must comply with all applicable environmental laws and regulations and develop an Environmental Protection Plan (EPP).

• Reporting: Service Contract Reporting (SCR) is required annually via sam.gov.

• Key Personnel: Program/Contract Manager and Alternate Program/Contract Manager are required, with CVs submitted within 5 days of award.