HVAC Maintenance Services

Amendment / Modification

This amendment modifies the solicitation for the following reasons:

• Provides Questions and Answers (Q&A).

• Adds FAR Clause 52.229-3, Federal, State, and Local Taxes.

• Inserts Wage Determination 15-5455.

• Deletes Wage Determination 15-5229.

• The following contract documents were added:

  • Q&A - HVAC - 15MAY26
  • WAGE DETERMINATION 15-5455

• The following contract document was deleted:

  • WAGE DETERMINANTION 15-5229 - 29APR26

This amendment does not explicitly state a change to the proposal deadline. Bidders should review the Q&A and updated wage determination for any impact on their proposal preparation.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for HVAC Maintenance Services at McGregor Range in Chaparral, New Mexico. The requirement includes biannual HVAC system maintenance, HVAC system repairs, and electrical repairs for buildings throughout the McGregor Range.

• Biannual HVAC system maintenance for 42 HVAC units.

• HVAC system repairs.

• Electrical repairs.

• Services to be performed at McGregor Range, Chaparral, New Mexico.

• Contract Type: Firm Fixed Price.

• Period of Performance: The base period appears to be from June 1, 2026, to May 31, 2027, with multiple option periods extending through May 31, 2030.

• NAICS Code: 238220 (Plumbing and Air-Conditioning Contractors).

• Size Standard: USD 19,000,000.00.

• Submission Deadline: Wednesday, May 20, 2026, at 10:00 AM MDT.

• Submission Method: Electronic copies of the quotation package to be submitted to the Contract Specialist and Contracting Officer via email.

• Quote Validity: Minimum of 60 calendar days.

• Evaluation Factors: Offers will be evaluated based on Technical Acceptability and Price. The most advantageous offer to the Government will be selected.

• Site Visit: A site visit is scheduled for Monday, May 11, 2026, at 9:00 AM MDT at McGregor Range.

• Questions Deadline: Thursday, May 14, 2026, at 10:00 AM MDT.

• This acquisition is set aside for Small Business.

• Offerors must be registered in SAM.gov.

• Quotations must include unit price, total price, discount terms, and acknowledgement of amendments.

• Pages of the quote should be marked "Proprietary Information" if applicable.

• The Government intends to award without discussions, but reserves the right to conduct them.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5455, Revision 30) for the Service Contract Act (SCA). It specifies the minimum wage rates and fringe benefits required for various occupations in the New Mexico counties of Chaves, Eddy, Lincoln, and Otero.

This wage determination is crucial for any bidder responding to a government contract that falls under the Service Contract Act in the specified geographic area. It outlines the minimum labor costs that must be factored into proposals. Key information includes:

• Occupational Wage Rates: A comprehensive list of job titles with their corresponding minimum hourly wage rates.
• Fringe Benefits: Details on required health and welfare benefits, including specific hourly rates and weekly/monthly equivalents. It also notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Vacation and Holiday Pay: Specifies requirements for paid vacation and holidays based on years of service.
• Hazardous Pay Differential: Outlines additional pay differentials for working with ordnance, explosives, and incendiary materials.
• Uniform Allowance: Details requirements for providing and maintaining uniforms.
• Conformance Process: Instructions for classifying and determining wages for occupations not explicitly listed in the determination, using Standard Form 1444 (SF-1444).

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the HVAC Biannual Maintenance solicitation (W911SG26QA040).

• Location: The primary job location for this requirement is McGregor Range in Chaparral, New Mexico. The Fort Bliss address referenced is for the Requiring Activity's DODAC.
• Scope: Raytheon enclosures and their associated HVAC units are NOT part of the scope of work.
• Taxes: All applicable state, local, and federal taxes are included in the contract price; no exemption is available.
• Training: AT Level I, OPSEC, and iWATCH trainings are available online via JKO. No in-person training is required for these.
• Environmental: No digging or drilling is required. Spill reporting details and EPP format are not specified as mandatory for this scope.
• Publications: Applicable publications provide guidance on security, safety, access control, information security, and property accountability.
• Exhibits: All technical exhibits referenced in the PWS are included within the PWS PDF. Access them via the paper-clip icon.
• HVAC Filters: Filter sizes and quantities are specific to the make and model of the unit, as listed in PWS Section 5.5. Costs for parts, filters, and travel must be included in the initial quote.
• Repairs: Response time for repairs is within 7 days after diagnosis, estimate approval, and contract modification. Repairs will be requested and performed during regular business hours.
• Access: A valid driver's license is required for access to McGregor Compound. Contractor teams will be escorted.
• Timing: Preventive Maintenance periods are June-July and February-March.
• Window Units: TAC 24 includes one window unit that must be included in the quote.
• Work Location: All work will be performed in New Mexico.
• Payment: Billing is expected at the closeout of each PM period, with payment following Prompt Payment requirements.
• Electrical Breakers: Repair or upgrading of electrical breakers necessitated by HVAC operations is considered repair, not routine maintenance.
• Out-of-Schedule Timeline: The 14-day timeline for out-of-schedule maintenance begins once the contract modification is approved and funded.
• Unit Replacement: A "similar or equal" unit is acceptable if it meets or exceeds original technical specifications and energy efficiency ratings.
• Temporary Cooling: The contractor is NOT required to provide temporary/portable cooling units.

These clarifications address location, scope, specific requirements, and administrative details, impacting how bidders should prepare their proposals and understand the contract's execution.

Solicitation / RFP / RFQ

This solicitation (W911SG26QA040) is a Request for Quote (RFQ) for HVAC Maintenance Services at McGregor Range in Chaparral, New Mexico. The services include biannual HVAC system maintenance, HVAC system repairs, and electrical repairs for the listed UTC buildings.

• Biannual HVAC system maintenance for 42 HVAC units.

• HVAC system repairs.

• Electrical repairs.

• Services to be performed at McGregor Range, Chaparral, New Mexico.

• Contract Type: Firm Fixed Price.

• Period of Performance: The base period appears to be from June 1, 2026, to May 31, 2027, with multiple option periods extending through May 31, 2030.

• Estimated Value: Not explicitly stated, but NAICS code 238220 has a size standard of $19,000,000.00.

• Offer Due Date: Wednesday, May 20, 2026, at 10:00 AM MDT.

• Submission Method: Electronic copies via email to the Contract Specialist and Contracting Officer.

• Evaluation Factors: Technical Acceptable and Price. Offers must meet minimum technical requirements to be considered. Price will be evaluated by adding the total price.

• Site Visit: A site visit is scheduled for Monday, May 11, 2026, at 09:00 AM MDT at McGregor Range Troop Store (PX) parking lot.

• Questions Due: Thursday, May 14, 2026, at 10:00 AM MDT.

• This acquisition is set aside for Small Business.

• NAICS Code: 238220 (HVAC Contractors).

• Offerors must be registered in SAM.gov.

• Quotes must be valid for a minimum of 60 calendar days.

• The solicitation incorporates FAR clauses by reference, including those related to evaluation, instructions to offerors, and contract administration.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide biannual HVAC system maintenance services, HVAC system repairs, and electrical repairs for UT&C buildings at McGregor Range in Chaparral, New Mexico.

• Perform comprehensive inspection, cleaning, and maintenance of HVAC system core components.

• Services include: changing filters, cleaning coils, checking/refilling refrigerant, inspecting electrical connections, lubricating moving parts, testing thermostats, and upgrading/replacing circuit breakers as needed.

• Perform unscheduled maintenance, HVAC repairs, and electrical repairs on an as-needed basis.

• Services must be performed in accordance with all applicable federal, state, and local laws, regulations, and directives.

• Contractor must develop and maintain a Quality Control Plan (QCP) to ensure services meet contract requirements.

• Government will evaluate performance using a Quality Assurance Surveillance Plan (QASP).

• Period of Performance: Base Year 1 (June 1, 2026 - May 31, 2027) with three option years.

• Place of Performance: UT&C buildings located on McGregor Range, including specific locations like IFC 15, IFC 17, IFC 19, IFC 22, IFC 23, TAC 18, TAC 24, TAC 16, Hawk 6, Hawk 8, and Chu-Sam Park.

• Non-personal service contract.

• Contractor must obtain all necessary licenses and permits.

• Contractor must comply with security requirements, including background checks and installation access procedures.

• Contractor must comply with safety and environmental regulations, including developing an Accident Prevention Plan and an Environmental Protection Plan.

• Required training includes Anti-Terrorism (AT) Level I, OPSEC Level I, and iWATCH training for all employees.

• Contractor must provide all personnel, equipment, supplies, and services necessary, except for Government-Furnished Property (GFP) and Government-Furnished Services (GFS).

Other / Unclassified

This document is a Wage Determination issued by the U.S. Department of Labor for the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in the Texas counties of El Paso and Hudspeth. The determination is revised as of April 29, 2026, with the last revision on March 30, 2026.

This document is crucial for any bidder responding to a government contract that falls under the Service Contract Act in the specified geographic area. It mandates the minimum pay and benefits that must be provided to employees performing work on such contracts. Bidders must ensure their proposed pricing accounts for these wage and fringe benefit requirements to remain compliant and competitive. Key details include:

• Occupational Wage Rates: A comprehensive list of job titles with corresponding minimum hourly wage rates.
• Fringe Benefits: Specified rates for Health & Welfare ($5.55/hour or $222.00/week) and Health & Welfare EO 13706 ($5.09/hour or $203.60/week).
• Vacation: 2 weeks after 1 year, 3 weeks after 5 years, and 4 weeks after 15 years of service.
• Holidays: A minimum of eleven paid holidays per year.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) and their applicability.
• Conformance Process: Guidance on how to classify and determine wages for occupations not explicitly listed in the determination using Standard Form 1444 (SF-1444).