HVAC Vent Cleaning

Form / Attachment / Pricing Sheet

This document is a floor plan for MPLS - 5311 / Floor: 1. It provides a visual representation of the layout of the first floor of the specified building.

• The floor plan depicts rooms, doorways, and corridors.
• A scale bar is provided in feet, indicating measurements.
• A compass rose indicates North.

This floor plan is relevant for bidders who may need to understand the physical space associated with the opportunity, such as for renovation, construction, or facility management requirements. It helps in visualizing the scope of work related to a specific location.

Amendment / Modification

This document is Amendment 0001 to the solicitation FA301626Q0119.

• A site visit is scheduled for Thursday, May 28, 2016, at 10:00 A.M. at the Luke Gate Visitor Center of Military Dr by 8:30 a.m.

• Interested contractors must contact Contract Specialist A1C Noah Emerson at noah.emerson.1@us.af.mil no later than May 27, 2026, by 1:00 P.M. to arrange base access for the site visit.

• The original solicitation details the procurement of a one-time comprehensive cleaning of HVAC air duct and vent systems at a designated facility, involving deep cleaning and sanitization of internal and external components. Attachment 1 provides the Statement of Work.

Amendment / Modification

This amendment modifies Solicitation FA301626Q0119 to FA301626Q01190002.

• Solicitation Number: Changed from FA301626Q01190001 to FA301626Q01190002.
• Attachments Added:
  • Attachment 3 Q&A Sheet (dated 01 Jun 2026, Number 03)
  • Attachment 4 - Floor Plan (dated 01 Jun 2026, Number 04)

This amendment does not explicitly state a change to the proposal deadline. However, the addition of new attachments (Q&A Sheet and Floor Plan) may impact proposal preparation and should be reviewed by potential bidders.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the HVAC systems in Building 5311.

• Supply Vents, Return Vents, and AHUs: The government was not able to provide an exact estimate for these.
• REME HALO UV Air Purification System: No such system is currently installed.
• HVAC System Drawings/Layouts: Drawings or system layouts are available and referenced in Attachment 4.
• Building Square Footage: The approximate square footage of Building 5311 to be serviced is 10,000 sqft.
• Air Handler Units and Blower Assemblies: There are 2 HVAC Systems.
• Supply Ductwork Linear Footage: The approximate linear footage of supply ductwork and main trunk lines is unknown.
• Typical Ceiling Height: The typical ceiling height is approximately 8 feet in most areas.

This Q&A sheet provides specific details that may influence a bidder's understanding of the HVAC scope and requirements. Bidders should review Attachment 4 for HVAC system drawings.

Solicitation / RFP / RFQ

This solicitation is for "Vent Cleaning" services for the 802 FSS at JBSA Lackland, TX. The requirement is for FY26 and falls under NAICS code 561790 with a size standard of $9,000,000.00.

• Air duct and vent cleaning services.

• Services are described as "FRESH AIR DUCT CLEANING OR EQUAL."

• Contract type is not explicitly stated, but the form is a Solicitation/Contract/Order for Commercial Products and Commercial Services.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: Delivery requested by 30 Jun 2026.

• Offer Due Date: 02 Jun 2026, 11:00 AM.

• Offers must be submitted through the PIEE solicitation module and via email to noah.emerson.1@us.af.mil and daniel.schmitt.5@us.af.mil.

• Evaluation factors include Technical, Past Performance, and Price.

• Award will be made to the responsible, responsive contractor submitting the Lowest Priced proposal technically acceptable.

• Offers must be held firm for 60 calendar days from the offer due date.

• This acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Inspection and Acceptance Location is Destination (TBD).

• Attachments include a Statement of Work and a Wage Determination.

Amendment / Modification

This document is Revision 29 of Wage Determination No. 2015-5253, dated May 13, 2026. It provides updated wage and fringe benefit rates for various occupations applicable to service contracts in specific Texas counties (Atascosa, Bandera, Bexar, Comal, Guadalupe, Kendall, Medina, and Wilson).

• The wage rates and fringe benefits listed for numerous occupational codes have been updated.

• Specific notes regarding Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) have been updated to reflect current requirements and applicability dates.

• This revision updates the minimum wage and fringe benefit requirements for covered employees. Contractors must ensure their proposals and contract performance reflect these updated rates.

Statement of Work (SOW)

To provide a comprehensive, one-time cleaning of the Heating, Ventilation, and Air Conditioning (HVAC) air duct and vent systems at Building 5311, JBSA-Lackland, TX.

• Deep cleaning and sanitization of both internal and external components of the HVAC system.

• Cleaning of supply and return vent grilles and surrounding ceiling areas.

• Cleaning of internal components including Air Handler Unit(s), Blower Motor and Assembly, Supply Ductwork, and Main Trunk Line(s).

• Application of an EPA-approved sanitizer to control mildew and bacteria, followed by deodorization.

• Servicing of the existing UV light air purification system (REME HALO), if present.

• Site maintenance and clean-up, including daily removal and off-site disposal of all trash and debris.

• Period of Performance: One-time service, to be completed within a timeframe mutually agreed upon by the Contractor and the Facility Manager.

• Place of Performance: Building 5311, 1 Rick Street, JBSA-Lackland, TX 78236.

• Compliance with all security requirements for Joint Base San Antonio (JBSA) - Lackland.

• Contractor and personnel must request and be granted credentials prior to work start.

• Personnel will undergo vetting for character and conduct, and provide federally authorized documentation for identity proofing (e.g., INS Form I-9).

• Contractor must obtain base identification and vehicle passes for personnel making frequent visits or performing work on JBSA.

• Contractor personnel are required to wear or prominently display installation identification badges.

• Submission of a written request for base access credentials and vehicle passes.

• Responsibility for obtaining required identification for newly assigned personnel and prompt return of credentials upon completion or termination of the contract.

• Work is subject to inspection and acceptance by the Facility Manager or a designated government inspector.