HYDRAULIC PUMP / CYLINDER ASSEMBLY

Form / Attachment / Pricing Sheet

This document, titled "Smart Matrix," appears to be a table listing various Federal Acquisition Regulation (FAR) clauses and their associated details. It is likely provided as an informational attachment or reference for a solicitation.

• Provision or Clause: Lists the specific FAR clause number and title.
• Effective Date: Indicates when the clause became effective.
• Prescribed In: Shows the FAR part or section where the clause is prescribed.
• P or C: Denotes whether the provision is "P" (Prescribed) or "C" (Clause).
• FP SUP: Indicates if the clause is applicable to "FP" (Federal Procurement) and "SUP" (Supplemental).
• SAP: Indicates if the clause is applicable to "SAP" (Simplified Acquisition Procedures).

This matrix helps bidders quickly identify key FAR clauses that may apply to the opportunity. It provides essential context regarding regulatory requirements, effective dates, and applicability, which can influence proposal preparation, compliance, and contract performance. Bidders should review the listed clauses to understand their potential impact on their bid and subsequent contract.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, seeking quotes for specific supplies. The U.S. Coast Guard Surface Forces Logistics Center (SFLC) intends to award a Firm Fixed Price Purchase Order.

• ITEM 1: CYLINDER, STEERING (NSN: 3040 20-009-3986, CAGE CODE/PART NUMBER: HC5445-3) - Quantity: 300 EA

• ITEM 2: BEARING UNIT, PLAIN (NSN: 4320 20-010-0537, CAGE CODE/PART NUMBER: HH6543-3) - Quantity: 50 EA

• Any proposed substitutions require a Specification Sheet for evaluation.

• All deliveries are required by 08/14/2026.

• Total cost must include delivery and freight charges.

• SHIPPING: FOB DESTINATION REQUIRED.

• Preparation For Delivery: Material must be shipped to U.S. Coast Guard Surface Forces Logistics Center, 2401 Hawkins Point Road, Receiving Room- BLDG 88, Baltimore, MD, 21226.

• Material must be accompanied by an itemized packaging list citing the Purchase Order Number.

• Packaging must adhere to Military Packaging standards (e.g., MIL-STD-2073-1E) and be marked in accordance with MIL-STD-129R and barcoded unless authorized otherwise.

• Deliveries are accepted Monday through Friday between 7:00 AM and 1:00 PM.

• Contract Type: Firm Fixed Price Purchase Order.

• Payment Terms: NET 30, in accordance with FAR 52.232-25 Prompt Payment.

• This solicitation (Number 2126406B3000HE009) serves as the Request For Quote (RFQ).

• Best Value will be evaluated based on completeness of requirement, adherence to timeframe, and price.

• All vendors must have an active SAM.Gov registration or proof of submitted registration.

• Invoicing must be processed through https://www.ipp.gov and include specific details (CG PO number, vendor invoice number, CAGE, PO item number, description, unit prices, extended totals). Shipping costs should be a separate line item.

• Not specified, but all responsible sources may submit a quotation.

• Solicitation provisions and clauses are effective through Federal Acquisition Circular (FAC) 2024-05, dated 22 May 2024.

• Relevant FAR Clauses include: 52.204-24, 52.204-26, 52.212-1, 52.212-3, 52.204-23, 52.204-25, 52.212-5.

Justification for Other Than Full and Open Competition

This document justifies restricting competition for the purchase of fifty (50) each PUMP, HYDRAULIC (Part Number HH6543-4, NSN 4320-20-010-0537) and three hundred (300) each CYLINDER ASSEMBLY (Part Number HC5445-3, NSN 3040-20-009-3986) for the 29' RBS vessel. The justification is based on the "Only One Source Is Available" authority, specifically citing that the "Brand Name" is essential due to the unavailability of technical data for alternate equipment to meet the Coast Guard's performance, fit, form, and function requirements. Attempting to use non-OEM parts without access to OEM manufacturing data could lead to major mission degradation.

• Fifty (50) each PUMP, HYDRAULIC

• Three hundred (300) each CYLINDER ASSEMBLY

• The document does not specify contract type, period of performance, or estimated value, but indicates it is "at or below the SAT" (Simplified Acquisition Threshold) and "Over Micro-Purchase Threshold, but up to the SAT."

• Not applicable to this justification document.

• Not applicable; competition is being restricted.

• Suggested source: Paxton Company, Norfolk, VA.

• Fair and reasonable price determination methods include market research, comparison of proposed price with previous purchases, current price list, comparison with similar items in a related industry, and comparison to IGCE.

• The document is dated and signed by technical and contracting officers, with the last update noted as 03/03/2026.