IBML Scanner Hardware and Software Maintenance and Support
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) intends to award a sole-source, Firm Fixed-Price contract to Imaging Business Machines, LLC (IBML) for hardware and software maintenance and support for their IBML scanners. This acquisition, estimated at $862,069.44, is justified under the "Only one responsible source" authority due to IBML's proprietary software and lack of authorized third-party providers. This is a Special Notice and not a Request for Proposals.
Scope of Work
The contract covers maintenance and support for: four (4) IBML ImageTrac 6 Lite Scanners, one (1) IBML Fusion 8200 Scanner, and one (1) IBML Fusion 8300 Scanner. Additionally, two (2) new IBML Fusion 8300 scanners will be added to the contract post-installation. Services include Extended Parts Warranty, Full Hardware Support (8x5x4), iCS/DocNetics Software, and Support Software Support.
Contract & Timeline
- Type: Firm Fixed-Price
- Period of Performance: July 21, 2026 - July 20, 2031 (Base year + 4 option years)
- Estimated Cost: $862,069.44
- Notice Published: June 12, 2026
- Response Date for Notice: June 19, 2026
Justification & Evaluation
This acquisition is conducted under the authority of 41 U.S. Code § 3304, specifically FAR 6.302-1 (Only one responsible source and no other supplies or services will satisfy agency requirements). Market research confirmed IBML as the sole source provider for its proprietary software and hardware maintenance, as they do not authorize third-party vendors. The government will compare IBML's final proposal against an Independent Government Cost Estimate (IGCE) to ensure price reasonableness.
Additional Notes
The ATF plans to conduct future market research to identify potential competition for similar services or products, but competition for IBML products is contingent on IBML authorizing resellers for maintenance and support.