Ice Machine Install

Amendment / Modification

This amendment modifies Solicitation W9124926RA013, originally dated 16 MAR 2026.

Key changes include:

• Consolidation of vendor questions and answers.

• Addition of Addendum 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services.

• Extension of the proposal due date and time.

• The proposal response due date and time have been changed.

• The list of contract documents, exhibits, or attachments has been updated.

• Addendum 52.212-1 has been added.

• The proposal submission deadline is extended to Monday, 30 March 2026, at 4:00 PM.

• Offers must be emailed, and offerors are responsible for verifying receipt.

• Proposals must be valid for 30 calendar days from the initial submission date.

• The technical approach section of the proposal must detail the methodology for accomplishing SOW tasks and should not merely restate requirements.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding the solicitation for an ice machine installation. It clarifies submission procedures, site visit findings, and proposal deadlines.

• Offer Submission: Electronic submission via email is acceptable and preferred, contrary to initial interpretations that suggested physical submission.
• Drainage Installation: Vendors are instructed to disregard previous guidance about cutting concrete. The correct procedure, as per SOW section 2.3.3, is to route the ice machine drainage back into the scrub room 166 drain system. This requires installing a drain pit with a sump pump, piped to the closest drain line within the existing pipe chase. Installing a drain line across concrete with a speed bump cover is not acceptable.
• Proposal Deadline Extension: The proposal submission deadline has been extended to 4:00 PM on Monday, March 30, 2026, providing additional time following the site visit on March 23, 2026.

The clarifications modify submission methods and provide definitive instructions for drainage installation. Crucially, the proposal due date has been extended.

Solicitation / RFP / RFQ

This solicitation, W9124926RA013, is for FY26 Ice Machine Installation services. The acquisition is set aside for Small Business. The North American Industry Classification System (NAICS) code is 333415, with a size standard of 1250 employees.

• Item 0001: Supplies/materials for commercial ice machine installation services. Pricing Arrangement: Firm Fixed Price.

• Item 0002: Commercial ice machine installation services at the Cyber Center of Excellence (CCoE), Fort Gordon, Georgia. Pricing Arrangement: Firm Fixed Price.

• Period of Performance: April 1, 2026, to April 30, 2026.

• Place of Performance: W0U5 USA SIGNAL SCHOOL, 417 22ND ST, BLDG 21716, FORT GORDON, GA 30905, UNITED STATES.

• Offer Due Date: March 26, 2026, at 10:00 AM.

• Evaluation Factors: Technical, Past Performance, and Price.

• Offer Submission: Offers must be signed and dated and submitted to the office specified in the solicitation by the exact time specified. Offers must include solicitation number, offeror's name/address/phone, UEI, EFT indicator, information for evaluation, representations/certifications, and a statement of agreement with terms.

• Period for Acceptance: Offerors agree to hold prices firm for 60 calendar days from the offer due date.

• This acquisition is a Small Business set-aside.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference.

• Payment will be made via Wide Area WorkFlow (WAWF).

• The solicitation includes various FAR and DFARS clauses related to contract administration, payment, small business representations, and prohibitions on certain procurements.

Statement of Work (SOW)

This Statement of Work outlines the requirements for connecting an existing outdoor commercial ice machine to Building 33805, the adjacent barracks.

• Site Survey: Conduct a survey to determine the optimal route for water supply and drainage lines, identify potential obstacles and existing utilities, and determine material lengths.

• Electrical Connection: Install breakers, connect to the ice maker disconnect, install surface-mounted conduit, an outdoor NEMA disconnect, and a grounding system compliant with NEC and local codes. Electrical work must comply with NFPA 70, National Electrical Code, 2023 edition.

• Water Supply Line Installation: Tap into the domestic cold-water pipe in scrub room 166, install new copper or PEX water lines, route them to the building exterior and ice machine, install pipe sleeves, isolation valves, and insulate lines to prevent freezing. Installation must comply with the International Plumbing Code, 2024 edition.

• Drainage System Installation: Confirm ice machine slope, connect a PVC pipe assembly to the drain outlets, route the pipe to the scrub room 166 sanitary drain system, install a pipe sleeve where the pipe penetrates the building exterior, and excavate a trench for the drain line. Installation must comply with the International Plumbing Code, 2024 edition.

• Finishes: Repair any damaged interior or exterior finishes to match adjacent surfaces.

• Backfill and Landscaping: Backfill excavated trenches, repair concrete, restore landscaping, and install safety bollards around the ice machine.

• Testing and Commissioning: Pressure test water lines, flush lines, verify drainage, and perform electrical system tests (continuity, insulation resistance, earth continuity, polarity).

• Permits and Inspections: Obtain necessary permits and schedule required inspections.

• Documentation: Provide a warranty statement with a point of contact after work completion.

• Period: Not explicitly stated, but implies completion of the described work.

• Place: Fort Gordon, Georgia, adjacent to barracks building 33805.

• Contract Type: Firm-Fixed Price.

• Hours of Operation: Monday - Friday, 0700hrs – 1700hrs.

• Security: Contractor employees must be U.S. citizens with the ability to gain access to Fort Gordon, Georgia. They must comply with installation and facility access security policies and procedures.

• Identification: Contractor employees must identify themselves as contractors in all professional interactions.

• Warranty: A one-year warranty on all labor and materials is required.

• References: International Plumbing Code, 2024; International Building Code, 2024; NFPA 70 National Electric Code, 2023.

Form / Attachment / Pricing Sheet

This document contains "As-Built" drawings for the Advanced Individual Training Barracks at Fort Gordon, Georgia. These drawings detail the existing site utilities, electrical systems, plumbing, and mechanical layouts as constructed.

• Site Utility Plan: Shows storm and sanitary sewer, water mains, and electrical infrastructure.
• Plumbing Plans: Detailed layouts for domestic water, sanitary, vent, and mechanical systems, including specific room plans (e.g., scrub rooms, restrooms).
• Electrical Plans: Includes power plans, single-line diagrams, electrical room layouts, and panelboard schedules, detailing power distribution, lighting, and equipment connections.
• Mechanical Plans: Shows HVAC systems, including air handling units and ductwork.
• Ice Machine Specifics: Several pages detail the "Ice House America" ice machine, including its plumbing schematic, electrical riser diagram, and specific power requirements and connections.

These "As-Built" drawings provide a comprehensive overview of the existing infrastructure and systems at the facility. Bidders can use this information to understand the current state of the site, identify potential connection points for new equipment or services, and assess the complexity of any proposed work related to utilities, electrical, plumbing, or mechanical systems. The detailed ice machine information is particularly relevant if the opportunity involves its installation, maintenance, or integration.

Other / Unclassified

This document provides mandatory site visit information related to FAR Clause 52.237-1. It emphasizes that offerors are urged and expected to inspect the site where services will be performed to understand conditions affecting contract performance. Failure to inspect the site will not be grounds for a claim after contract award.

This information is critical for potential bidders as it outlines a mandatory site visit. Key details include:

• Date: Monday, 23 March 2026
• Time: 9:30 A.M.
• Location: Fort Gordon, Georgia 30905

Bidders must email their company name, attendees, and telephone numbers two business days prior to the site visit to the listed personnel (Nina Rachal, Ashley Scott, Shecoriya Byrd). Directions and POC information will be provided upon receipt of this requested information. All questions following the site visit must be submitted via email, with responses to be provided via SAM.gov.