IHC Vehicle Repair

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for IHC Vehicle Parts, issued on April 15, 2026. The acquisition is set-aside for small business concerns. The government is procuring commercial products in accordance with RFO part 12.

• The primary deliverable is IHC Vehicle Parts, Brand Name or Equal. Bidders must quote on all line items/CLINs.

• Bidders must refer to Attachment 1 - Part List and Specifications for detailed requirements.

• Shipping costs to Tracy, CA must be included in the quote.

• Delivery to Tracy, CA is required within 110 days after award.

• The quote must remain valid for a minimum of 60 days.

• Award will be made to the responsible offeror whose quote is technically acceptable and offers the lowest total price.

• Offerors must be registered in the System for Award Management (SAM).

• Quotes must be submitted via email to Ms. Sayo van der Woude and Ms. Miyoko Hokama.

• The submission deadline is April 28, 2026, 11:00 AM Japan Standard Time (JST).

• Questions regarding the solicitation must be submitted via email by April 21, 2026, 11:00 AM JST.

• Evaluation will be based on simplified procedures, technical acceptability, and lowest total price.

• This acquisition is set-aside for small business concerns.

• NAICS code: 336390 (Other Motor Vehicle Parts and Accessories Manufacturing).

• Small Business Size Standard: 1,000 employees.

• Attachment 1: Parts List and Specifications

• Attachment 2: Clauses and Provisions

• Information regarding Wide Area Workflow Payment Instructions is incorporated by reference.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed parts list and specifications for FY26 VM Vehicle parts, specifically for an IHC 7600 model vehicle (VIN # or Serial #: 1HSWXAHR28J579004). It serves as a reference for required components.

• Vehicle Information: Manufacturer (IHC), Model (7600), VIN/Serial #.
• Parts List: A comprehensive list of 54 individual parts, including:
  • Manufacturer/Source (e.g., IHC, CUMMINS, WIX, SAMLEX AMERICA, ALLISON, HALDEX, HENDRICKSON)
  • Part Number
  • Description of the part
  • Quantity (QTY) required
  • Unit of Measure (UOM)
  • Lead Time (if specified)
  • Unit Price (if specified)
  • Total Price (if specified)
• Condition Note: The document explicitly states that a new item is required. However, it allows for the possibility of a used/refurbished item if the new item is unavailable, subject to government consideration.

This attachment is critical for bidders to understand the specific components and quantities needed for the FY26 VM Vehicle parts. Bidders must use this list to price their proposals accurately and ensure they can source the specified parts, adhering to the requirement for new items unless otherwise approved.

Form / Attachment / Pricing Sheet

This document lists clauses and provisions that are incorporated by reference into a solicitation or contract. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the contract.

• Clause Number: The unique identifier for each clause or provision.
• Clause Title: A brief description of the subject matter of the clause.
• Alt No/Dev No: Indicates any alternate or deviation numbers associated with the clause.
• Year-Mo: The year and month the clause was last updated.
• Section: The section of the contract or solicitation where the clause is located.
• Clauses in Full Text: Some clauses are provided in their entirety for clarity, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation."

Bidders must review these clauses and provisions to understand their obligations and responsibilities if awarded the contract. This includes requirements related to:

• Representations and certifications (e.g., regarding business operations, telecommunications equipment).
• Payment and invoicing procedures (e.g., Wide Area WorkFlow - WAWF).
• Item unique identification and valuation.
• Compliance with various regulations (e.g., cybersecurity, labor laws, environmental standards).
• Reporting requirements.

Failure to understand and comply with these incorporated clauses can impact a bid's responsiveness and a contractor's performance.