Industrial Fluid Cooler
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
DLA Troop Support Philadelphia is issuing a Request for Proposal (RFP) for an Industrial Fluid Cooler (NSN: 4420-01-281-2470). The anticipated award is an Indefinite Quantity Contract (IQC) with a two-year base period and three one-year option terms. While this NSN is typically sole-sourced to Aqua Chem (0EXU3) under part number 534-09630-000, this requirement will be procured utilizing FAR 15 Contracting by Negotiation. Proposals are due June 8, 2026.
Scope of Work
The core item being procured is a "CORE ASSEMBLY, FLUID COOLER" (NSN: 4420-01-281-2470). The annual estimated quantity for this NSN is 10 each. Pricing must be submitted on an FOB Origin basis, with government inspection and acceptance at destination. Offerors must be capable of electronically accessing and receiving delivery orders and submitting invoices. Product verification and testing may be invoked if quality issues arise.
Contract Details
- Type: Fixed Price with Economic Price Adjustment (EPA)
- Duration: Two-year base term with three one-year option terms
- Guaranteed Minimum: $117,000 per contract year
- Contract Maximum Value: $8,491,698.53
- EPA: Applies to option years based on the Producer Price Index (PPI) for "Power boiler and heat exchanger mfg." Base term prices are not subject to EPA.
Eligibility & Set-Aside
There is no specific set-aside designation for this opportunity. Large business concerns are required to submit a Small Business Subcontracting Plan. All offerors must be determined "responsible" in accordance with FAR Subpart 9.1.
Submission & Evaluation
Offers will be evaluated primarily by price. Proposals deviating from solicitation terms and conditions will be excluded. Certified cost and pricing data may be required. Offerors must provide at least the same warranty terms as offered to the general public. Proposals must be submitted via email to jabari.martin@dla.mil.
Key Dates & Contact
- Solicitation Issued: May 7, 2026
- Offers Due: June 8, 2026, by 3:00 PM local time
- Contact: Jabari Martin (jabari.martin@dla.mil, 445-737-6020)