INL Guatemala Border Security CCTV

Solicitation / RFP / RFQ

This document is a Solicitation/Contract Form for Commercial Products and Commercial Services, specifically for "INL Guatemala Border Security CCTV." It outlines the requirements for procuring video recording and reproducing equipment, associated hardware, software, training, support, and related services.

• Line Items: The solicitation details specific line items for various types of CCTV equipment including:

  • General video recording and reproducing equipment (Items 001, 002, 003, 004, 005, 006, 007, 008, 009, 010).
  • Specific equipment includes PTZ cameras, bullet network cameras, and software/physical storage.
  • Training for up to 10 employees.
  • Support and warranty services.
  • Labor for installation, system configuration, and testing.
  • Other Direct Costs (ODCs) and travel.

• Specifications: Detailed specifications for some items (e.g., PTZ and bullet cameras) are referenced as being in an attached Statement of Work.

• Contract Type: Firm Fixed Price for all listed items.

• Period of Performance: Generally from 08/01/2026 to 07/31/2027, with some items having a shorter period (e.g., 08/01/2026 - 01/31/2027 for ODCs).

• Estimated Value: Not explicitly stated, but line items show a unit price of $0.00, indicating the total value will be determined by the awarded proposal.

• Offer Due Date: 07/21/2026 at 17:00 ET.

• Submission Instructions: Offers must be signed and dated and submitted to the office specified in the solicitation.

• Evaluation: The government intends to evaluate offers and award a contract without discussions, based on the offeror's best terms. The solicitation includes provision 52.212-1 for instructions to offerors and 52.212-2 for evaluation factors (though the latter is not fully detailed in the provided pages).

• Set Aside: The acquisition is set aside for Small Business (indicated by checkmark next to "SMALL BUSINESS" and "TOTAL SMALL BUSINESS SET-ASIDE").

• NAICS Code: 517111 with a size standard.

• Attachments: References to an attached Statement of Work for detailed specifications.

• FAR Clauses: The document incorporates numerous FAR clauses by reference, including those related to commercial products/services (52.212-4, 52.212-5), stop-work orders (52.242-15), and various other regulatory and compliance requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace, configure, and provide a turn-key integrated IP-based, high-definition, day and night CCTV system for the Guatemalan Customs Agency (SAT) to improve operational capabilities and customs controls at official entry points. This includes setting up a Border Command Center (BCC) in Guatemala City.

• Hardware: Procurement and installation of cameras (PTZ and Bullet Network), Network Video Recorders (NVRs), switches, Network Attached Storage (NAS), and joysticks.

• Software: Video Monitoring system and video surveillance storage.

• Training: Train SAT IT personnel on the operational capabilities of the CCTV equipment, recording, storage, and connection to SAT HQ and the Border Command Center.

• Support and Warranty: Provide a minimum of one (1) year of technical and IT support after installation, including on-site assistance, 24x7x365 technical support in Spanish, with a response time of less than 24 hours.

• Labor: Direct labor for installation, removal of existing equipment, system configuration, and testing.

• Other Direct Costs: As applicable.

• Travel: Subject to CO/COR approval, in accordance with Federal Travel Regulations (FTR) and Department of State Standardized Regulations (DSSR).

• All work, including delivery, installation, configuration, fine-tuning, testing, and training, must be completed no later than 120 calendar days after award.

• Locations include various ports of entry (POE) and Interagency Highway Checkpoints (PCI) across Guatemala, including the Central de Monitoreo in Guatemala City.

• Delivery: FOB Destination – Doral, FL. Full delivery destination services including shipping, customs clearance, warehousing, and local delivery are required.

• Contract Type: Firm Fixed Price (FFP), payable in USD.

• New Equipment: All hardware and software must be new and in original packaging; used, discontinued, or refurbished materials are not allowed. A letter from the OEM demonstrating compliance is required.

• Supervision: Services must be supervised by OEM-certified employees (minimum one required).

• Site Visits: Pre-award site visits are offered and recommended for prospective offerors to inspect locations and gather necessary information. Attendance is not a prerequisite for quotation submission.

• Data Deliverables: Includes OEM letters, employee resumes/certifications, connectivity diagrams, project schedule, testing plan, project completion documentation, escalation table, warranty/support reports, confidentiality letters, past performance references, and proposed equipment lists.

• Quality Assurance: Contractor is responsible for inspections and tests. A Quality Assurance and Surveillance Plan (QASP) will be used for surveillance. Performance standards include acceptable quality levels and procedures for handling customer complaints.

• Confidentiality: Contractor must maintain confidentiality of all received information.

• Taxes and Import Duties: USG will provide necessary registration documents for tax and import duty exemptions in Guatemala upon request.

Form / Attachment / Pricing Sheet

This document outlines the evaluation criteria that will be used to assess proposals for this solicitation. It details how the government will determine technical acceptability and rate past performance and price.

Proposal Evaluation Process:

• Award will be made using a Lowest Priced Technically Acceptable Offer (LPTA) process.
• A single award will be made to the responsible Offeror with the lowest evaluated price whose proposal meets or exceeds all technical and past performance evaluation criteria.
• The government intends to make an award based on initial proposals without discussions.

Technical Evaluation Factors: Proposals will be evaluated based on the following six factors:

1. Equipment Meets Minimum Technical Specification: Demonstrates proposed equipment meets or exceeds specifications defined in the Performance Work Statement.
2. Employee Qualifications with OEM Certified Supervision: Demonstrates proposed employees are qualified, with at least one OEM "Certified" employee to supervise.
3. Technical Support: Demonstrates provision of 24x7x365 support, on-site, via telephone, or on-line, in Spanish, for one year after final acceptance.
4. Warranty: Demonstrates an on-site warranty for at least one year for all components, covering hardware, software, parts, and labor.
5. Project Schedule: Demonstrates delivery, installation, configuration, testing, and training will be completed within 120 calendar days after award.

Technical Rating:

• Acceptable: Proposal meets minimum requirements.
• Unacceptable: Proposal does not clearly meet minimum requirements.

Past Performance:

• Evaluated on an "acceptable" or "unacceptable" basis.
• Considers demonstrated recent and relevant record of performance, customer satisfaction, and compliance.
• Government may use information from Offeror's proposal, PPIRS, FAPIIS, eSRS, interviews, DCMA, and commercial sources.
• "Unknown Confidence (Neutral)" rating if past performance information is sparse.
• Recency: Effort must be ongoing or performed within the past 5 years.
• Relevancy: Assesses similarity of services, considering:
  • Very Relevant: Comparable scope and magnitude.
  • Relevant: Much of the magnitude.
  • Somewhat Relevant: Some of the scope and magnitude.
  • Not Relevant: Little or none of the scope and magnitude.

Price Evaluation:

• Evaluated by adding the total price for proposed cost.

This document is critical for bidders as it defines the specific criteria and factors used to evaluate their proposals. Understanding these criteria is essential for preparing a compliant and competitive offer. Bidders must ensure their proposals clearly demonstrate how they meet or exceed each technical factor, provide evidence of relevant past performance, and submit a competitive price. The LPTA process indicates that technical acceptability is paramount, and price is the deciding factor among technically acceptable offers.

Solicitation / RFP / RFQ

This document provides instructions to offerors for Solicitation 191NLE26R0086. It outlines the requirements for submitting proposals for an unspecified acquisition.

• Proposals must be submitted via email to Michele Coccovizzo (coccovizzoml@state.gov) and Jamillah Timmons (timmonsJ@state.gov) by 5:00 PM EST on Tuesday, July 21, 2026.

• All proposals and correspondence must be in English and price proposals in U.S. Dollars.

• Proposals must be valid for a minimum of 60 days.

• Alternate proposals are not solicited and will not be evaluated.

• Proposals must include the names, titles, emails, and telephone numbers of authorized negotiators.

• A signed and dated cover letter is required for each volume, including specific RFP details but no pricing or technical information.

• Each page within each volume and section must be numbered consistently.

• The Government contemplates awarding a contract using commercial item procedures under FAR Part 12 and 13.5.

• The award will be made to the responsible contractor whose offer is evaluated as the most advantageous to the Government, based on Lowest Price Technically Acceptable (LPTA).

• Volume I – Technical Proposal:

  • 30-page limit (excluding tables, Project Work Plan, sample outreach materials, and executive summaries/capabilities statements).
  • Must include: Technical Approach, Item Specifications, Warranty Terms, Utilization of Authorized Distribution Channels, and Past Performance (3 contracts within the last 5 years).

• Volume II – Cost/Price Proposal:

  • No page limit.
  • Must include: Price (Non-Technical) detailing unit cost, quantities, and total cost for equipment and labor, including any travel costs.

• General Format:

  • 12-point Times New Roman or Arial font.
  • 1-inch margins.
  • Font size for tables, figures, and graphics no smaller than 8 point.
  • Headers and footers no smaller than 10 point.

• Proposals not conforming to instructions may not be evaluated.

• The Government intends to use outside contractors to assist in proposal evaluation.

• The Government may conduct pre-award surveys.

• Small Business Certification for NAICS is required if applicable.

• Questions must be sent to Michele Coccovizzo (coccovizzoML@state.gov).

• Questions and requests for clarification will be accepted until 5:00 PM EST on Wednesday, July 1, 2026.

• Exchanges of source selection information will be controlled by the Contracting Officer (CO).

• All emails must include “191NLE26R0086 Source Selection Information” in the subject line.

• Email contacts: Michele Coccovizzo (coccovizzoml@state.gov) and Jamillah Timmons (timmonsJ@state.gov).

• Universal Strategy Group, Inc. is identified as a Non-Government Advisor.