Instrument Washers - SPS Ann Arbor VAMC

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the replacement of two (2) washer/disinfectors for the Sterile Processing Services (SPS) Department at the Lieutenant Colonel Charles S. Kettles VA Medical Center. The scope includes providing all equipment, configuration, staging, installation, de-installation and decommissioning of existing equipment, end-user training, and yearly preventative maintenance and comprehensive service options.

• De-installation of two (2) existing washer/disinfectors (one at Ann Arbor, one at Toledo CBOC).

• Installation of two (2) new washer/disinfector units and necessary accessories.

• Provision of all materials, equipment, tools, and skilled labor for installation, including ensuring new equipment fits specified footprints.

• Moving existing equipment within the facility and re-installing it.

• Calibration and testing of both new and existing equipment.

• Removal and disposal of de-installed equipment (trade-in).

• Provision of a yearly preventative maintenance service contract.

• Provision of a yearly comprehensive service coverage plan (parts, labor, travel, unlimited repairs).

• End-user training for facility personnel.

• Equipment must fit within current construction space guidelines and blueprint designs.

• Contract Type: Firm-Fixed-Price.

• Delivery and Installation: To be delivered and installed at 2215 Fuller Rd, Ann Arbor, MI 48105, and 1200 South Detroit Avenue, Toledo, OH 43614.

• Period of Performance: Not explicitly stated, but installation is to begin no later than 30 days after notification that site prep is ready.

• Offers are to be submitted by the Offer Due Date: 05-25-2026 at 09:00 AM EDT.

• Evaluation Factor: Lowest Price Technically Acceptable (LPTA).

• Key Deadlines: Offer Due Date is May 25, 2026.

• This acquisition is unrestricted.

• NAICS Code: 339113

• Size Standard: 800 Employees

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, payment by EFT, and security requirements.

• Specific item numbers for washer/disinfectors and related accessories are listed in Section B.2.

Form / Attachment / Pricing Sheet

This document outlines the technical requirements for replacement washer/disinfector units. It details specifications related to physical dimensions, installation, performance, technology, capacity, usability, and integration.

Physical & Installation:

• External dimensions: <= 72.5" H x 35.5" W x 37.0" L
• Minimum net usable chamber dimensions: 24.75" W x 27" H x 31.5" D
• Must fit existing wall openings and facility blueprints.
• Compatibility with existing washer racks and current platform is required to avoid unplanned costs and operational disruption.
• Biomedical Engineering staff must be able to service units with existing training.

Infection Control & Disinfection Performance:

• Thermal disinfection A0 value of at least 3,000, displayed on the user interface.
• Wash/rinse water must be dumped after each step.
• Water usage per load must be automatically varied based on load size.

Wash Technology & Capacity:

• Must use low pressure/high volume wash technology.
• Fifteen (15) DIN tray capacity.
• Must fit three (3) full-sized trays with wash arms spraying between levels.
• Requires a 3 HP (2,200 watt) stainless steel circulation pump.
• Includes three (3) flowmeters for chemical dosing.
• Two sensors to verify water temperatures.

Usability & Integration:

• Front panel service access.
• Large backlit cycle status indicator on both sides.
• Vented with built-in air exhaust damper.
• Direct exhaust connection, pressure not to exceed 250 CFM.
• Optional networking capability for logging cycle information into Censitrac software.

This document is critical for bidders to understand the specific technical specifications and performance requirements for the washer/disinfector units being procured. Compliance with these detailed requirements, including physical dimensions, performance metrics, technological features, and integration capabilities, will be essential for proposal development and successful contract performance. Compatibility with existing infrastructure and ease of maintenance are key considerations.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the procurement of two (2) Washer/Disinfectors for the Lieutenant Colonel Charles S. Kettles VA Medical Center. The scope includes the de-installation of existing equipment, installation of new equipment, and comprehensive service coverage.

• Supply and install two (2) new Washer/Disinfector units.

• De-install and trade-in two (2) existing Washer/Disinfector units (one at Ann Arbor VA Medical Center and one at Toledo CBOC).

• Provide all necessary materials, equipment, tools, and skilled labor for installation and de-installation.

• Ensure new equipment fits within existing space and blueprint designs.

• Provide two (2) years of comprehensive service coverage (parts, labor, travel, unlimited repairs) for the new equipment, with an option to renew.

• Provide end-user training for facility personnel.

• Equipment and services to be delivered to Ann Arbor VA Medical Center (2215 Fuller Rd, Ann Arbor MI 48105) and Toledo CBOC (1200 South Detroit Avenue).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Installation to begin no later than 30 days after notification that site prep is ready. Estimated project completion is 34 weeks.

• Offers must be submitted by the Offer Due Date: May 25, 2026, at 09:00 AM EDT.

• FAR 52.212-1, 52.212-3, and 52.212-5 are attached.

• Proposals will be evaluated based on technical description, warranty terms, price, and discount terms.

• This acquisition is unrestricted.

• NAICS Code: 339113

• Size Standard: 800 Employees.

• Site visits are scheduled for May 20, 2026, at 09:00 AM EST for Ann Arbor VA Medical Center and May 20, 2026, at 01:00 PM EST for Toledo CBOC. Contact Susanne Glover at sSusann.glover@va.gov to attend the Ann Arbor site visit.

• Invoices must be submitted electronically via VA's Electronic Invoice Presentment and Payment System (Tungsten Network/OB10).

• Security requirements include background investigations (NACI) for contractor personnel.

Solicitation / RFP / RFQ

This solicitation is for the replacement of two washer/disinfectors at the Lieutenant Colonel Charles S. Kettles VA Medical Center. The scope includes de-installation of two existing units (one in Ann Arbor, MI, and one in Toledo, OH), installation of two new washer/disinfector units with accessories, and comprehensive service coverage for the new equipment.

• Supply and install two new washer/disinfector units that fit existing space requirements.

• Provide all necessary labor, materials, and tools for installation, including uncrating, setting in place, and assembly.

• De-install and trade-in two existing washer/disinfector units.

• Provide a two-year comprehensive, all-inclusive service coverage (parts, labor, travel) for preventative maintenance and unlimited repairs for the new units, with an option to renew.

• Provide end-user training for the new equipment.

• Ensure all equipment meets OEM specifications and VA sterilization guidelines.

• Deliver equipment and services to two locations: 2215 Fuller Rd, Ann Arbor, MI 48105, and 1200 South Detroit Ave., Toledo, OH 43614.

• The contract type is contemplated to be Firm-Fixed-Price.

• Period of performance for installation is to begin no later than 30 days after notification that site prep is ready.

• Offers are due by May 7, 2026, at 09:00 AM EDT.

• Offers must be submitted on SF 1449, letterhead stationery, or as otherwise specified.

• Key offer requirements include solicitation number, offeror details, technical description, warranty terms, price, discount terms, "remit to" address, completed representations and certifications (FAR 52.212-3), and acknowledgment of amendments.

• Evaluation will consider technical standpoint and price.

• This acquisition is set aside for Small Business.

• NAICS code: 339113

• Size Standard: 800 Employees

• The solicitation includes numerous FAR and VAAR clauses related to contract terms, conditions, security, representations, certifications, and payment.