J--Helicopter maintenance services in support of the U.S. Park Police, Washington DC

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Helicopter Maintenance Services in Support of the U.S. Park Police (USPP)" solicitation (Notice ID: 140D0426R0005).

• Historical Data: The Government will not provide historical data or estimated annual workload for service calls or labor hours.
• Aircraft Scope: The solicitation identifies Bell 206L3 and 2 Bell 412 helicopters, and yes, mission-specific configurations or equipment may affect maintenance scope.
• Ground Support Equipment (GSE): Standard ground handling equipment is included, but complex troubleshooting and repairs beyond basic housekeeping will be handled by certified facilities.
• Painting: Refers to minor touch-up and corrosion control, not full aircraft striping and painting.
• Staffing Model (M1): The M1 mechanic requires a flexible, generally 5-day/week, full-time schedule, with specific hours negotiated.
• On-Site Mechanic (DC): Maintenance in DC will occur at the government facility, requiring the contractor to provide on-site mechanics. Scheduled and heavy maintenance must be performed at an FAA-approved repair station.
• Facility Approval: More than one facility may be approved, and verification occurs post-award.
• Subcontracting: Subcontracting is intended for highly specialized functions (e.g., NDT testing, complete aircraft painting) and not for general maintenance tasks. The offeror must provide all parts.
• Government-Furnished Support: Routine maintenance workspace, some storage, and accommodations for tools are provided. IT/network access must be provided by the contractor.
• Inspection/Check Flights: Acceptance is based on documentation, inspection review, and potentially operational or check flights performed by either government or contractor pilots.
• Records Documentation: Standard FAA-compliant maintenance records are acceptable.
• Security Access: Background checks and access credentials are not currently required but may be in the future.
• Transition-In: The government will coordinate and oversee a transition period.
• Proposal Submission: No page limits, font, or margin requirements. Volumes I-V can be submitted in a single email if under 40MB, or split across multiple emails if larger. No preference for separate emails per volume.
• Debriefings: Post-award debriefings will be offered upon request, in writing.
• File Naming/Appendices: No preferred file-naming conventions. Company overviews should be in Volume II. Appendices are permitted to support information but must not obscure core content.
• Exhibit Completion: Exhibits (E-1, E-2, E-3) should be completed by the primary contractor.
• Proof of Insurance: Coverage must be sufficient for full replacement cost. Proof is required with the proposal submission, with final documentation due before performance begins.
• Pricing Basis: Separate handling fees or markups for contractor-furnished parts are not authorized and must be incorporated into the overall pricing.
• Maintenance Tracking System: The contractor can use an off-the-shelf commercial or internally produced FAA-compliant system; it does not need to be government-designated.

These clarifications address specific requirements related to proposal preparation, submission, and contract performance, providing vendors with necessary details to formulate accurate bids.

Amendment / Modification

This amendment (0001) to solicitation 140D0426R0005 is issued to answer questions that were submitted by potential offerors.

• The solicitation subject matter is "DOI FLEET AIRCRAFT MAINTENANCE SERVICES IN SUPPORT OF U.S. PARK POLICE IN WASHINGTON, D.C. REQUEST FOR PROPOSALS, SEE ATTACHED PRICINGSCHEDULE."

• The proposal submission deadline remains February 27, 2026, at 1600 EST.

• The Period of Performance remains 04/01/2026 to 03/31/2031.

Solicitation / RFP / RFQ

This document is a Request for Proposals (RFP) for DOI Fleet Aircraft Maintenance Services in support of the U.S. Park Police in Washington, D.C.

• The core requirement is to provide fleet aircraft maintenance services.

• Specific details regarding the scope of work and any attached pricing schedules are referenced but not fully detailed within this form.

• The period of performance is from 04/01/2026 to 03/31/2031.

• Proposals are due by February 27, 2026, at 1600 Eastern Standard Time.

• The solicitation number is 140D0426R0005.

• The North American Industry Classification Standard (NAICS) code is 488190 with a size standard of $40.

• The acquisition is marked as "UNRESTRICTED."

• This solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-3. FAR 52.212-5 is also attached.

• The issuing office is the Interior Business Center, AQD, Acquisition Services Directorate.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposals (RFP) for commercial scheduled and non-scheduled aircraft maintenance services for Government-owned and operated helicopters used by the U.S. Park Police (USPP) in Washington, D.C. The services include aircraft maintenance, preventative maintenance, rebuilding, alteration, avionics maintenance, repair, and installation, as well as maintaining and servicing ground support equipment at the USPP hangar.

• Maintenance services for Bell Helicopter 206L3 and two Bell Helicopter 412's.

• Scheduled and unscheduled maintenance, including inspections, repairs, painting, overhaul, rebuilding, testing, and servicing of airframes, engines, rotors, appliances, and component parts.

• On-site mechanic required in the Washington D.C. area.

• Contractor must possess a FAA 145 Repair Station Certification.

• All maintenance must comply with Federal Aviation Regulations and Department of the Interior directives.

• Contractor facility must be a permanent hangar within a 175-statute mile radius of the USPP Hangar in Washington, D.C.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: April 1, 2026, through March 31, 2031 (single five-year ordering period).

• Minimum Guarantee: $500.00 towards the first service call.

• Proposals are due by February 27, 2026, at 1600 Eastern Standard Time.

• Proposals must be submitted electronically via email to the Contracting Officer.

• Evaluation factors include Offeror Capability, Facility Location, Organizational Past Performance, and Evaluated Price. Non-cost factors combined are more important than price.

• The NAICS code is 488190, Other Support Activities for Air Transportation, with a small business size standard of $35.0 million.

• The acquisition is unrestricted.

• The solicitation includes various FAR clauses and Department of the Interior clauses incorporated by reference.

• Exhibits include OAS-79 Aircraft Maintenance Estimate Form and Authorization to Manipulate U.S. Department of Interior Aircraft.

Solicitation / RFP / RFQ

This is a presolicitation notice announcing an upcoming requirement for helicopter maintenance services for Government-owned aircraft supporting the U.S. Park Police in Washington, DC. The contract will be for scheduled and unscheduled maintenance.

Services include, but are not limited to:

• Inspections and preventative maintenance

• Repairs, rebuilding, and alterations

• Painting and refurbishment

• Engineering services and parts manufacturing

• Servicing of airframes, engines, rotors, avionics, appliances, and components

• Engine and component overhauls All services will be performed in proximity to the aircraft’s reporting bases.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)

• Ordering Period: Five years, anticipated April 1, 2026, through March 31, 2031

• Extension: Potential six-month extension under FAR 52.217-8

• Award Type: Single-award contract

• Anticipated Solicitation Release Date: December 19, 2025

• Projected Proposal Due Date: January 19, 2026

• Questions must be submitted in writing via email to justin_kondeff@ibc.doi.gov.

• Procurement Method: Full and open competition

• Set-Aside: None

• NAICS Code: 488190 – Aircraft Maintenance and Repair Services (excluding factory conversion, overhaul, or rebuilding)

• Registration: Offerors must be registered in SAM.gov to be eligible for award.

The official solicitation will be posted on SAM.gov under Contract Opportunities.

Solicitation / RFP / RFQ

This is a presolicitation notice announcing an upcoming requirement for helicopter maintenance services for Government-owned aircraft supporting the U.S. Park Police in Washington, DC. The contract will be a single-award for both scheduled and unscheduled maintenance.

Services include, but are not limited to:

• Inspections and preventative maintenance

• Repairs, rebuilding, and alterations

• Painting and refurbishment

• Engineering services and parts manufacturing

• Servicing of airframes, engines, rotors, avionics, appliances, and components

• Engine and component overhauls All services will be performed in proximity to the aircraft’s reporting bases.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)

• Ordering Period: Five years, anticipated April 1, 2026, through March 31, 2031

• Potential Extension: An additional six-month extension may be exercised under FAR 52.217-8.

• Anticipated Solicitation Release Date: September 19, 2025

• Projected Proposal Due Date: January 19, 2026

• Questions must be submitted in writing via email to justin_kondeff@ibc.doi.gov.

• This procurement will be full and open competition.

• No set-asides are planned.

• Offerors must be registered in SAM.gov to be eligible for award.

• NAICS Code: 488190 – Aircraft Maintenance and Repair Services (excluding factory conversion, overhaul, or rebuilding).

The official solicitation will be posted on SAM.gov under Contract Opportunities.