J--NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Indian Affairs (BIA), on behalf of the Bureau of Indian Education (BIE), has issued a Notice of Intent to Award a Sole Source Contract to Trane USA, Inc. for the urgent troubleshooting and repair/replacement of a non-operational cooling unit at Baca/Dlo' Ay Azhi Community School. This is not a request for competitive proposals. The anticipated delivery is June 30, 2026. Responses challenging the sole source intent are due by June 15, 2026.
Scope of Work
The requirement is for the urgent troubleshooting, repair, or replacement of a non-operational TRANE chiller system at Baca/Dlo' Ay Azhi Community School. The existing chiller system is critical for indoor comfort and is currently non-operational due to a major broken radiator line. The services are essential to restore the school's cooling capabilities.
Contract & Timeline
- Type: Sole Source Firm-Fixed Price contract, under the authority of FAR 12.102(a).
- Anticipated Delivery: June 30, 2026
- NAICS Code: 238220 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- Product Service Code: J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- Set-Aside: None (Sole Source)
- Published: June 12, 2026
- Response Date: June 15, 2026 (for challenging the sole source intent)
Justification
The BIA has determined that Trane USA, Inc. is the only source with the necessary specialized qualifications and equipment to address the immediate need for repair or replacement of their proprietary chiller system. The requirement is deemed urgent due to the critical nature of the cooling unit for the school environment.
Additional Notes
This is a Notice of Intent; no solicitation is available, and no technical questions will be answered regarding this requirement. Interested parties who believe they can meet this requirement should contact the Contracting Officer by the response date.