J030--Generator and Fuel Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting a Sources Sought for Generator and Fuel Maintenance Services at the Cincinnati VA Medical Center, OH, and the Fort Thomas Domiciliary, KY. This market research aims to identify capable and interested firms for a potential future firm-fixed-price/indefinite quantity contract. Responses are due June 11, 2026.
Scope of Work
The requirement involves on-site maintenance, inspection, testing, major service, and load bank testing for six (6) emergency power generators. Additionally, it includes fuel quality testing and maintenance for seven (7) underground fuel storage tanks and six (6) day tanks. Key tasks include:
- Generator Maintenance: Annual major preventive maintenance (oil changes, filter replacements, battery checks, engine/fuel/coolant system inspections, control system verification, generator end bell lubrication), load bank testing (4 hours, 30-75% load), battery replacements (Option Year 2), and major cooling system service for two generators (Base Year).
- Fuel System Maintenance: Annual conditioning, polishing, and fuel quality analysis for underground storage tanks and day tanks, including float switch and pump testing.
- Waste Disposal: Proper disposal of all hazardous or universal waste generated.
Contract & Timeline
- Type: Sources Sought (for a potential Firm Fixed-Price/Indefinite Quantity contract)
- Duration: Anticipated base year + four (4) one-year option periods
- Set-Aside: None specified (market research stage)
- Response Due: June 11, 2026, by 5:00 PM EST
- Published: June 4, 2026
Requirements
- Experience: Minimum five (5) years within the last seven (7) years of successful experience maintaining emergency power generation equipment.
- Personnel: OEM-trained and certified technicians for specific generator/fuel system models. A Contract Manager and alternate with full authority.
- Compliance: Adherence to Federal, State, Local, and VA security requirements (including background checks), OSHA, EPA, NFPA, and VAMC safety policies. Proper disposal of hazardous waste per EPA and state regulations.
- Insurance: Required Workers' Compensation, General Liability ($1M/occurrence), and potentially Automobile and Professional Liability.
- Deliverables: Various service and test reports, and waste disposal manifests.
Additional Notes
This is a Sources Sought notice for information gathering only; do not send a proposal. Interested firms should email their Firm's Name and Socio-Economic Status to the Contracting Officer, Ronald Heidemann (ronald.heidemann@va.gov). This notice does not guarantee a future solicitation.