J036--Amendment 0001, RE#1-Questions and Responses, RE#2-Schedule Site Visit RE#3 Question Due date, RE#4-Extend Response/Close Date CAVHS Laundry Maintenance and Services

Amendment / Modification

This amendment (0001) to Solicitation 36C25626Q0494 for CAVHS Laundry Maintenance and Services includes several updates:

• RE#1-Questions and Responses: Provides answers to vendor questions.

• RE#2-Schedule Site Visit: Updates regarding the site visit schedule.

• RE#3-Questions Due Date: Revises the deadline for submitting questions.

• RE#4-Extend Response/Close Date: Extends the overall response and closing date for the solicitation.

• The attached SF30-Amendment-36C25626Q0494_0001 document details these changes.

• A separate "Questions and Responses" document is also attached.

• The response/close date has been extended. The new response date is April 20, 2026, at 10:00 AM Central Time, Chicago, USA.

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential offerors regarding the Laundry Facility Maintenance and Service Contract (Solicitation 36C25626Q0494).

• Pricing Structure: Pricing for the equipment at 2200 Fort Roots Drive will be provided on a per-unit basis, as per Solicitation E.1 (3.2)(a).

• Location of Equipment: No laundry equipment is to be serviced at JLMMVH (John L. McClellan Memorial Veterans' Hospital); all equipment is located at the Central Arkansas Veterans Healthcare System (CAVHS) location.

• Technician Training: Requirement for technicians to be OEM trained and certified applies to both prime contractor and subcontractor personnel.

• Safety Training: NFPA 70E credentials for all personnel will suffice for safety training requirements.

• OEM Certification: Offerors must submit current OEM documentation/evidence/agreement for each brand-named piece of equipment to be maintained. Failure to submit all OEM certification will deem the quote unacceptable.

• Site Visit: A site visit is scheduled for April 7, 2026, from 9:00 am to 10:30 am CST at 2200 Fort Roots Drive, BLDG 111, RM 103, North Little Rock, AR 72114. The Point of Contact is Christopher Davidson.

• Solicitation questions are due 04-08-26, at 1:00 pm (cst).

• The close date of the solicitation has been extended from 04-08-26 to 04-20-26 at 10:00 am (cst).

Amendment / Modification

This amendment modifies solicitation 36C25626Q0494 with the following updates:

• Response to Questions: Provides answers to vendor questions regarding the solicitation.
• Site Visit Scheduled: A site visit has been scheduled for April 7, 2026, from 9:00 am to 10:30 am CST at 2200 Fort Roots Drive, BLDG 111, RM 103, North Little Rock, AR 72114. Vendors are asked to confirm attendance via email with Christopher Davidson and Anthony Marion.
• Questions Due Date: The deadline for submitting solicitation questions has been extended to April 8, 2026, at 1:00 pm CST.
• Solicitation Close Date Extended: The closing date for the solicitation has been extended from April 8, 2026, to April 20, 2026, at 10:00 am CST.

This amendment impacts the original solicitation's timeline for questions and offers, and provides responses to vendor inquiries.

Proposal deadlines and the process for submitting questions have been modified as detailed above. The receipt of offers is extended to April 20, 2026, at 10:00 am CST.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items, prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures. It constitutes the only solicitation, and quotes are being requested. A written solicitation will not be issued. The requirement will be evaluated using the Lowest Price Technically Acceptable (LPTA) process.

The solicitation details a requirement for a total Managed Maintenance Program for laundry equipment located at the Central Arkansas Veterans Healthcare System (CAVHS) and John L. McClellan Memorial Veterans' Hospital (JLMMVH). This includes all technical services, routine required maintenance and repairs, preventive maintenance (PM), any necessary OEM testing, routine inspections, repairs, and any unscheduled maintenance. The contractor must also provide OEM trained and certified personnel, transportation, labor, supervision, tools, materials, software, manufacturer technical assistance, and necessary equipment. This includes troubleshooting, calibration, adjusting, and replacement of worn or defective parts. The contractor must also provide a computerized maintenance management software (CMMS) for tracking repairs and recommended parts.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 5 (five) years (Base year: September 1, 2026 - August 31, 2027, with four option years).

• Estimated Value: Not explicitly stated, but a "Parts Rider" is included with an amount of $125,000.00 for excluded parts.

• Questions Due: March 27, 2026, by 10:00 AM Central Time, via email to anthony.marion2@va.gov.

• Quotes Due: April 8, 2026, by 10:00 AM Central Time, submitted electronically via email to anthony.marion2@va.gov.

• Evaluation: Lowest Price Technically Acceptable (LPTA) process.

• Submission Format: One electronic copy via email to anthony.marion2@va.gov. Faxed quotes are not permitted. Quotes must be in Microsoft Word or Adobe Acrobat format and virus checked.

• This requirement is a total small business set-aside.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment, except Automotive and Electronic, Repair and Maintenance)

• Size Standard: $12.5 Million

• The solicitation incorporates numerous FAR and VAAR clauses by reference.

• The contractor must provide OEM trained and certified technicians and OEM parts.

• The contractor must provide a computerized maintenance management software (CMMS).

• The contractor must comply with all applicable records management laws and regulations.

• The contractor must provide proof of "Certificate of Insurance" with the technical quote.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for CAVHS Laundry Maintenance and Services. The Department of Veterans Affairs, Network Contracting Office 16, is seeking quotes for these services.

• Laundry maintenance and services for the Eugene J. Towbin VA Healthcare Center and John L. McClellan Memorial Veterans' Hospital.

• Period of Performance: 5 (five) Years.

• This requirement will be evaluated using the Lowest Price Technical Acceptable (LPTA) process.

• Quotes are due no later than April 8, 2026, at 10:00 A.M. Central Time.

• All questions regarding this solicitation must be submitted via email to anthony.marion2@va.gov no later than March 27, 2026, at 10:00 A.M. Central Time.

• Quotes shall be submitted electronically via email to the Contracting Officer, Anthony Marion at anthony.marion2@va.gov.

• This requirement is a total small business set-aside.

• North American Industry Classification System (NAICS) code: 811310, with a size standard of $12.5M.

• Solicitation number: 36C25626Q0494.

• Applicable provisions and clauses include FAR 52.212-1, 52.212-2, and 52.212-4.

• The solicitation documents and incorporated provisions and clauses are effective through Federal Acquisition Circular FAC 2026-01, FAR Deviation JAN 2026, VAAR DEVIATION FEB 2026, VAAM Alert 26-01, and Acquisition Policy Flash 26-25.