J036--PNEUMATIC TUBE SYSTEM UPGRADE - Base [605] | POP: 04/01/2026 - 03/31/2027
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking proposals for a Pneumatic Tube System Upgrade at the VA Loma Linda Healthcare System (VALLHCS) in Loma Linda, CA. This combined synopsis/solicitation, issued as an RFQ, aims to modernize the 20-year-old critical system to improve reliability, reduce downtime, and enhance efficiency for patient medication and specimen transport. The response deadline has been extended to March 24, 2026, at 10:00 PDT.
Scope of Work
The contractor will provide all labor, materials, supplies, tools, equipment, parts, and software for the upgrade and maintenance of the pneumatic tube system. Key deliverables include:
- Replacing the main computer with a new Dell desktop, 50-inch monitor, and AL-5000 system software (Windows-based).
- Installing new software for quicker diagnosis, reduced downtime (to 0.001%), and faster transaction times (20-30 seconds reduction).
- Upgrading 23 Diverters with AL-850 control cards, adding shut-off valves, and replacing optics, O-rings, and rubber boots.
- Replacing 23 WS1 front panels and installing new loader arm optics.
- Connecting three system zones using existing blowers and re-piping the system turnaround.
- Providing one week of field training for operating and maintenance staff.
- Submitting operation/maintenance manuals and as-built drawings (Auto-CAD on DVD).
- Ensuring compliance with NFPA 70E, NFPA 99, NFPA 110, Joint Commission standards, and VA Master Specifications.
Contract Details
- Type: Request for Quotation (RFQ)
- Period of Performance: April 1, 2026 – March 31, 2027
- Place of Performance: VA Loma Linda Healthcare System, Jerry L. Pettis VA Medical Center, Loma Linda, CA.
- Set-Aside: Not set-aside for Small Business concerns.
- NAICS Code: 333922 (Small Business Size Standard: 500 Employees)
- PSC: J036 (Maintenance, Repair And Rebuilding Of Equipment: Special Industry Machinery)
- Required Certifications: 30-hour OSHA safety card, Air Link Tube System certification, C-7 Low Voltage System Contractor, C-10 Electrical Contractor.
- Security: C&A requirements do not apply as the system is a closed network and does not handle medical information or connect to the VA network.
Submission & Evaluation
- Response Due: March 24, 2026, 10:00 PDT.
- Submission Method: Electronically to Norman.Napper-Rogers@va.gov, with the subject line "RESPONSE TO RFQ 36C26226Q0417."
- Required Documents: Quote using the attached schedule, a capabilities statement proving required certifications and education, and a statement accepting terms and conditions. SAM.gov registration is mandatory.
- Evaluation Factors: Price and Past Performance, with Price being more important. Past performance will be assessed using CPARS and FAPIIS. No discussions will be allowed.
Additional Notes
A site walk was held on March 16, 2026. The VA does not possess current floor plans or as-built drawings for the existing system. GSA Schedule holders may participate.