J041--Atrium Fan Motor Warranted Replacement Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) intends to issue a sole-source, firm-fixed-price (FFP) contract to Delta T., LLC (dba Big Ass Fans) for the warranted replacement of three atrium fan motors at the St. Petersburg, FL Veterans Affairs Regional Office (VARO). This notice serves as a pre-solicitation for an acquisition where no quotes or proposals will be accepted.
Scope of Work
This requirement involves the removal and replacement of three (3) warranted "Big Ass Fans" (Essence line) fan motors located in the atrium of the St. Petersburg VARO. The work must be performed by an OEM-certified and authorized vendor to ensure the new motors are covered by the original equipment manufacturer's (OEM) warranty. Key deliverables include:
- Providing all necessary parts, trained technicians, and equipment, including aerial lifts.
- Completing work according to OEM requirements to maintain component and workmanship warranties.
- Ensuring equipment and materials meet or exceed OEM standards.
- Testing serviced equipment to ensure full operational status upon completion.
- Maintaining swept-clean work areas daily.
- Work to be completed during normal business hours (Monday-Friday, 6 am - 6 pm) within 30 days of notice to proceed.
Contract Details
- Contract Type: Firm-Fixed Price (FFP)
- Set-Aside: Sole Source (intended for Delta T., LLC (dba Big Ass Fans) per FAR 6.103-1)
- Product Service Code: J041 (Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment)
- NAICS Code: 333413 (Industrial and Commercial Fan and Blower Manufacturing)
- Place of Performance: Building 46, 9500 Bay Pines Blvd, St. Petersburg, FL 33744
Submission & Evaluation
This is a notice of intent to award a sole-source contract. No quotes, proposals, or inquiries will be accepted or receive a reply in response to this solicitation. The OEM has already validated the warranty claim and will direct an authorized vendor (Synergy Lighting, Inc.) to perform the services.
Additional Notes
The contracting office is the VETERANS BENEFITS ADMIN (36C10D) in Washington, DC. The Government Point of Contact for scheduling and access is Aaron VanDam (727-319-7956). The Government will provide parking and access to loading docks; the contractor is responsible for all other equipment, materials, and personnel. The Contracting Officer is Harrison D Carter (harrison.carter@va.gov).