J041--Chilled Water Piping Replace CLC N Side

Solicitation / RFP / RFQ

This document is a solicitation for the replacement of chilled water piping on the North Side (N Side) of a facility. The solicitation number is 36C26326Q0438.

• The primary task involves replacing chilled water piping.

• Product Service Code (PSC): J041

• North American Industry Classification System (NAICS) Code: 238220

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)

• Not specified in the provided text.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• The contracting office is Network Contracting Office 23, located in Sioux Falls, SD (ZIP 57105).

• The Point of Contact is John Milroy (john.milroy@va.gov, 605-336-3230).

• Award information is provided for a related contract (Award Number: 36C26326P0330, Award Amount: $185,000.00, Awardee: STERILECO LLC, Award Date: 03-30-2026), indicating a previous or related action, but this does not directly pertain to the requirements of the current solicitation.

• The document is a .docx file with a size of 22,624 bytes.

Solicitation / RFP / RFQ

This solicitation is for the replacement of 3/4-inch copper chilled water (CHW) supply and return branch piping serving fan coil units (FCUs) in twenty (20) rooms at the Grand Island VA Medical Center. The project also includes installing dedicated flushing valves at each FCU, an inline bag filter system in the chiller plant, replacing a pressure relief valve, and performing a full-system flush.

• Replacement of existing 3/4-inch copper CHW supply and return branch piping.

• Installation of dedicated flushing valves at each FCU.

• Installation of an inline bag filter system in the chiller plant.

• Replacement of the 6th-floor main-loop pressure relief valve.

• Installation of a new automatic air vent on the 6th-floor main CHW loop.

• Performance of a full-system flush upon completion.

• Compliance with applicable federal, state, and local codes, manufacturer instructions, and hospital standards.

• Adherence to Infection Control Risk Assessment (ICRA) requirements.

• Submission of submittals, including product data and cut sheets.

• Pressure testing and documentation of system restoration.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract for commercial items.

• Period of Performance: March 30, 2026, to May 31, 2026.

• Estimated Value: Not explicitly stated.

• Offers are due by March 19, 2026, at 12:00 PM CDT.

• Offers must be submitted electronically to John Milroy, Contracting Officer, at john.milroy@va.gov.

• Evaluation will be based on the lowest price, provided the quote conforms to the solicitation, does not exceed available funding, and is found to be reasonable.

• Special Experience: Offerors must provide evidence of personnel experience in maintaining HVAC equipment.

• Past Performance: Offerors must provide up to five relevant past performance references from the last three years.

• This acquisition is a total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be certified by the Small Business Administration as an SDVOSB and have an active registration in the System for Award Management (SAM) at the time of offer submission and award.

• A completed VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction must be included.

• Failure to submit any required information, statements, or certifications may result in rejection of the quote.

• A site visit is scheduled for March 11, 2026, at 10:00 AM.

• Technical questions are due by March 11, 2026, by 4:00 PM CT.

Amendment / Modification

This amendment to the combined synopsis/solicitation (36C26326Q0438) corrects the set-aside designation to a Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• The set-aside designation on the SF 1449 has been corrected.

• The solicitation response date/time has been extended to March 19, 2026, at 12:00 PM Central Time.

• Offerors are responsible for ensuring their complete quote is received before the new closing time.

Amendment / Modification

This amendment (0001) to solicitation 36C26326Q0438, dated 03-10-2026, modifies the solicitation with an effective date of 03-12-2026.

Key changes include:

• Updating the Performance Work Statement (PWS).

• Providing answers to questions submitted by prospective vendors.

• The project involves the replacement of 3/4-inch copper chilled water (CHW) supply and return branch piping serving fan coil units (FCUs) on the CLC North Side.

• The period of performance for this work is 03/30/2026 - 05/31/2026.

• Performance Work Statement (PWS)

• Questions and Answers

• Vendors are reminded that failure to submit all required information, statements, or certifications will result in rejection of their quote.

• Offerors are responsible for ensuring their entire quote is received before the solicitation closing date and time.

Amendment / Modification

This amendment updates the Performance Work Statement (PWS) and provides answers to questions from prospective vendors regarding Solicitation 36C26326Q0438.

• Performance Work Statement (PWS)
• Vendor Questions and Answers

Offerors are reminded that it is their responsibility to ensure their quote is received in its entirety before the solicitation closing date of March 18, 2026, at 12:00 PM Central Time.

Solicitation / RFP / RFQ

This solicitation is for the replacement of 3/4-inch copper chilled water (CHW) supply and return branch piping serving fan coil units (FCUs) at the Grand Island VA Medical Center. The project includes installing dedicated flushing valves at each FCU, an inline bag filter system in the chiller plant, replacing a pressure relief valve, and installing an automatic air vent. A full system flush will be performed upon completion.

• Replacement of 3/4-inch copper CHW supply and return branch piping.

• Installation of dedicated flushing valves at each FCU.

• Installation of an inline bag filter system in the chiller plant.

• Replacement of the 6th-floor main-loop pressure relief valve and installation of an automatic air vent.

• Full system flush and documentation of completion.

• Compliance with all applicable federal, state, and local codes, manufacturer instructions, and hospital standards, including Infection Control Risk Assessment (ICRA).

• Work to be performed in an occupied hospital environment, requiring coordination with the VA HVAC team and adherence to safety policies.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on "firm fixed pricing" in offer submission instructions.

• Period of Performance: March 30, 2026 – May 31, 2026.

• Estimated Value: Not explicitly stated, but NAICS code 238220 has a size standard of $9.5 Million.

• Offers must be submitted by the Due Date/Time specified in Block 8 of SF 1449.

• Pricing must be in accordance with Section B.2, with firm fixed pricing.

• Offerors must provide evidence of personnel experience with maintaining HVAC equipment.

• Past performance references (up to five) for work performed within the last three years are required.

• Evaluation will be based on the lowest-priced quote that is reasonable and conforms to the solicitation, considering special standards of responsibility.

• The Government reserves the right to award without discussions.

• This acquisition is a total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-aside.

• Offerors must be certified by the SBA as an SDVOSB and registered in SAM at the time of offer submission and award.

• Compliance with limitations on subcontracting (LOS) requirements is mandatory.

• A site visit is scheduled for Wednesday, March 11, 2026, at 10:00 AM.

• Technical questions are due by 4:00 PM Central Time on Wednesday, March 11, 2026.

• Offerors must include a completed Certificate of Compliance for Services and Construction (VAAR 852.219-75).

Solicitation / RFP / RFQ

This solicitation is for the replacement of chilled water branch piping on the CLC North Side, including flushing valves, bag filter installation, and system flush at the Grand Island VA Medical Center. The work is to be performed between March 30, 2026, and May 31, 2026.

• Replacement of 3/4-inch copper chilled water (CHW) supply and return branch piping serving fan coil units (FCUs) in twenty (20) rooms.

• Installation of dedicated flushing valves at each FCU.

• Installation of an inline bag filter system in the chiller plant.

• Replacement of the 6th-floor main-loop pressure relief valve and installation of an automatic air vent.

• Full system flush upon completion.

• Compliance with all applicable federal, state, and local codes, hospital standards, and Infection Control Risk Assessment (ICRA) requirements.

• Detailed services include pre-construction, submittals, coordination, isolation, drain down, temporary protections, demolition, installation, pressure testing, system restoration, and full-system flush.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract for commercial items.

• Period of Performance: March 30, 2026 – May 31, 2026.

• Estimated Value: Not explicitly stated, but NAICS code 238220 has a size standard of $9.5 Million.

• Offers must be submitted by the Due Date/Time specified in Block 8 of SF 1449.

• Offers must include a technical description, pricing in Section B.2, special experience evidence, and past performance references.

• Failure to submit required information may result in rejection.

• Evaluation will be based on the lowest price, provided the quote is reasonable and the offeror is responsible.

• Special Standards of Responsibility include evidence of personnel holding a Commercial Pesticide Applicator License issued by the Nebraska Department of Agriculture.

• This procurement is a total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-aside.

• Offerors must be certified by the SBA as an SDVOSB and have active registration in SAM at the time of submission and award.

• Compliance with VAAR 852.219-75 (Limitations on Subcontracting) is required.

• Site visits are scheduled for Wednesday, March 11, 2026, at 10:00 AM.

• Technical questions are due by Wednesday, March 11, 2026, at 4:00 PM CT.

• Offers must be submitted electronically to John Milroy, Contracting Officer.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5771, Revision No. 28) for the Service Contract Act, applicable to the Nebraska counties of Hall, Howard, and Merrick. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for any contractor bidding on or performing federal service contracts in the specified geographic area. It outlines the minimum wages and benefits that must be paid to employees performing work under such contracts, ensuring compliance with labor laws. Bidders must consult this document to accurately estimate labor costs and ensure their proposals meet regulatory requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for the replacement of chilled water piping at the Department of Veterans Affairs, Grand Island VA Medical Center. The government is procuring all resources and labor necessary for this project.

• Replacement of Chilled Water Piping for the CLC N Side.

• Specific contract line items, quantities, and units of measure are detailed within the attached solicitation documentation.

• FAR provisions 52.212-1 and 52.212-2 apply and are detailed in the attached document.

• FAR clause 52.212-4 applies and is included in the attached document.

• Contract Type: Firm Fixed Price.

• Period of Performance: March 30, 2026 – May 31, 2026 (Base Year).

• Quotes are due by Wednesday, March 18, 2026, at 12:00 PM Central Time.

• Quotes must be emailed in .pdf or .docx format to John.Milroy@VA.GOV.

• The subject line for the email should be "Solicitation – 36C26326Q0438".

• Technical questions are due in writing by Wednesday, March 11, 2026, at 4:00 PM Central Time.

• A site visit is scheduled for Wednesday, March 11, 2026, at 10:00 AM at the Grand Island VA Medical Center.

• This procurement is a total set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must be verified as an SDVOSB in the SBA Small Business Search and have an active SAM.gov registration prior to offer submission.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 million.

• Quotes will only be accepted from responsible contractors.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06.

• Defense Priorities and Allocations System (DPAS) does not apply.

• Refer to attached documents for Wage Determination 2015-5771.