J041--Chiller 7 & Pumps Replacement

Solicitation / RFP / RFQ

This document is a solicitation for the replacement of Chiller 7 and associated pumps. The procurement is being conducted by the Department of Veterans Affairs, Network Contracting Office 9 (NCO 9).

• Replacement of Chiller 7.

• Replacement of associated pumps.

• Product Service Code: J041

• NAICS Code: 238220

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)

• Not specified in the provided text.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Contracting Office ZIP Code: 37129

• Solicitation Number: 36C24926Q0155

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 9 (90C), NCO 9, 1639 Medical Center Parkway, Suite 204, Murfreesboro TN 37129.

• Point of Contact: Kristie Collins, Contract Specialist, Kristie.Collins@va.gov.

• Award Number: 36C24926P0325

• Award Amount: $697,697.16

• Award Date: 04-30-2026

• Awardee Name: ACCORD FEDERAL SERVICES LLC

• Awardee UEI: FNBQK6RYKE85

• Awardee Address: 1520 WASHINGTON AVE, KNOXVILLE, TN 37917-6803.

Amendment / Modification

This amendment modifies Solicitation 36C24926Q0155 by extending key deadlines and providing contractor questions and government answers.

• Receipt of Offers Extended: The deadline for submitting offers has been extended to April 13, 2026, at 5:00 PM EDT.

• Questions Submission Period Changed: The deadline for submitting contractor questions is now April 7, 2026, by 12:00 PM EST.

• Quotes Submission Period Changed: The deadline for submitting quotes is now April 13, 2026, by 5:00 PM EST.

• Site Visit Scheduled: A site visit is scheduled for March 30, 2026, at 1:00 PM CT. Details for the site visit are provided in the Q&A section.

• Contractor Questions and Government Responses: A set of questions from contractors and the government's responses are included. Key clarifications relate to the chiller model (York YVAA0213), tonnage (212.1), operating conditions, installation details (location, crane setup, structural steel), pump specifications, electrical upgrades, and insulation requirements.

• Solicitation deadlines (offer receipt, questions, quotes).

• Specific sections of the Statement of Work (SOW) as clarified by the Q&A.

• Proposal and quote submission deadlines have been extended.

• Bidders should review the provided Q&A for critical details impacting their understanding of the requirements and proposal preparation.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for the replacement of Chiller #7 and associated pumps at the Nashville VA Medical Center. The goal is to procure all necessary personnel, equipment, supplies, and services to complete this replacement project.

• Demolish and remove existing Chiller #7 and associated pumps.

• Install a new York Chiller Air Cooled Screw Chiller (Model: YVAA0213).

• Install two new Tigerflow CD65/1 Vertical Multi-Stage Pumps.

• Reconfigure existing structural steel to accommodate the new chiller.

• Upgrade the existing 400amp electrical feed to 500A, including a new disconnect and breaker.

• Provide labor and materials for piping, insulation, and electrical upgrades.

• Ensure compliance with all VA, local, state, and Federal occupational safety laws and regulations.

• All work to be performed by certified trained technicians.

• Contract Type: Firm-Fixed-Price Open Market Purchase Order.

• Period of Performance: May 4, 2026, to October 31, 2026 (180 days after notice to proceed).

• Estimated Value: $19 Million (This appears to be an estimated value for the acquisition, not necessarily the contract award amount).

• Quotes must be submitted via email to Kristie.Collins@va.gov by March 30, 2026, 5:00pm EST.

• Questions must be emailed to Kristie.Collins@va.gov by March 24, 2026, 12:00pm EST.

• Evaluation will be based on a comparative evaluation of Price, Experience (relevancy and recency, including VA campus experience), and Past Performance (including FAPIIS and CPARS queries).

• The award will be made to the contractor representing the best value to the Government.

• This acquisition is 100% set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) contractors.

• SDVOSB contractors must be verified in the Small Business Search database (https://search.certifications.sba.gov/).

• Offerors must be registered in the System for Award Management (SAM) database.

• Wage Determination 2015-4647, Rev 30, Dated 12/03/2025 is applicable.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, and VA-specific clauses.

Solicitation / RFP / RFQ

This is a presolicitation notice for a Request for Quotation (RFQ) for the "Chiller 7 and Pumps Replacement" project at the Tennessee Valley Healthcare Systems (TVHS) Nashville Veterans Affairs Medical Center. The Department of Veterans Affairs, Network Contracting Office 9, anticipates issuing the solicitation on or about March 12, 2026.

The core requirement is the replacement of Chiller 7 and associated pumps.

• Contract Type: Firm Fixed Price Open Market

• Period of Performance: Anticipated from May 4, 2026, through October 31, 2026.

• Estimated Value: Not specified.

• Response Date: March 30, 2026, 5:00 PM Eastern Time, New York, USA.

• Evaluation Criteria: Not detailed in this notice.

• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors.

• SBA Size Standard: $19.0 Million.

• PSC: J041 – Maintenance, Repair, and Rebuilding of Equipment – Refrigeration, Air Conditioning, and Air Circulating Equipment.

• Requirement: Offers are solicited only from SDVOSBs verified by the VA and listed in the Vendor Information Pages (VIP) database. Offerors must be VIP-listed SDVOSBs at the time of offer submission and award.

• The contracting office is located in Murfreesboro, TN, but the place of performance is Nashville, TN.

• Contact: Kristie Collins, Contract Specialist, Kristie.Collins@va.gov.