J041--FY26 Heat Exchangers, control valves maintenance contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Hudson Valley VA Healthcare System, has issued a Notice of Intent (NOI) to award a sole source contract to Spirax Sarco Inc. for maintenance, repair, and rebuilding of heat exchangers, control valves, and steam traps. This contract aims to ensure the operational efficiency and safety of steam systems at the Montrose and Castle Point campuses. The government is considering Expressions of Interest (EOI) from other capable vendors to determine if a competitive procurement is warranted. EOIs are due by May 1, 2026, at 3 PM EST.
Scope of Work
The contract covers comprehensive maintenance services for Sarco equipment. Key tasks include:
- Quarterly Technical Assessments (TAC): Health checks and diagnostics of steam utilization equipment at the Montrose Campus.
- Annual Steam Trap Surveys: Manual surveys at both Montrose and Castle Point campuses, including locating, tagging, testing, and detailed reporting.
- Annual CIP Cleaning: Cleaning-in-place for heat exchanger units.
- Installation, Repair, and Commissioning: Services for Spirax Sarco components as required.
- Major Control Valve Rebuild: A significant rebuild of all applicable control valves scheduled for Option Year #4. All services must be performed by Sarco-certified service engineers with a minimum of five years of experience. Detailed reports are required within 14 business days of each service visit.
Contract & Timeline
- Type: Notice of Intent for Sole Source Award (Special Notice)
- Solicitation Number: 36C24226Q0571
- Product Service Code (PSC): J041 - Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment
- NAICS Code: 811310 - Repair and maintenance of commercial and industrial machinery and equipment
- Period of Performance (POP): A base period of one year with four (4) option years, estimated from May 11, 2026, to April 30, 2031.
- Place of Performance: VA Hudson Valley Health Care System, Montrose Campus (2094 Albany Post Rd., Montrose, NY 10548) and Castle Point Campus (41 Castle Point Road, Wappinger Falls, NY 12590).
- Set-Aside: N/A (Sole Source)
- Response Due: May 1, 2026, 3 PM EST
- Published Date: April 28, 2026
Submission & Evaluation
This NOI is not a request for proposals or quotations, and no solicitation document currently exists. The government's determination not to compete this proposed contract is solely at its discretion. Information received from EOIs will be used to assess the feasibility of a competitive procurement. Interested parties must email their Expressions of Interest to Charles.Collins@va.gov by the deadline.