J041--Ice Machine Cleaning and Sanitizing Services for VACCHCS

Amendment / Modification

This amendment cancels solicitation 36C26126Q0267.

This action cancels the entire solicitation.

All previous submission deadlines and requirements for solicitation 36C26126Q0267 are no longer applicable due to this cancellation.

Amendment / Modification

This amendment to Solicitation 36C26126Q0267 has two primary purposes:

• Incorporation of Site Visit Clause: FAR 52.237-1 (Site Visit) has been added to the solicitation. Offerors are urged to inspect the site where services will be performed. An optional site visit is scheduled for Friday, January 23rd, at 1:00 PM PST at the Veterans Affairs Central California Health Care System (VACCHCS), 2615 E Clinton Ave, Fresno, CA 93703-2286. Interested companies must email Michael Avakian (Michael.Avakian@va.gov) and Cc Lacy Morgan (Lacy.Morgan@va.gov) by Thursday, January 22nd, 12:00 PM PST, providing company name, attendee name, title, and email address. Each company may register up to two representatives. Parking is limited to two vehicles per company in Lot E, with additional parking available on the same side of the street as the facility. Site visit attendees should be limited to two per vendor due to patient care areas.

• Extension of Solicitation Due Date: The deadline for receipt of offers has been extended from January 23, 2026, 12:00 PM PST to January 28, 2026, 12:00 PM PST.

• Solicitation due date

• Incorporation of FAR 52.237-1

The deadline for submitting offers has been extended to January 28, 2026, 12:00 PM PST. A site visit has been scheduled and requires pre-registration.

Amendment / Modification

This amendment addresses vendor questions and provides clarifications regarding the solicitation for Ice Machine Cleaning & Sanitizing Services (Solicitation Number 36C26126Q0267).

Key clarifications include:

• Incumbent Contractor: Information regarding a previous incumbent contractor is available via a Freedom of Information Act (FOIA) request.
• Subcontractor Experience: Subcontractors possessing the requisite experience and credentials for ice machine maintenance, cleaning, and repair can be used to meet prime contractor requirements. The prime contractor must submit the subcontractor's experience and references for evaluation.
• Site Walk-throughs: Site walk-throughs can be scheduled with 7 days advance notice via email. The COR will coordinate a convenient time and date.
• Additional Machines (Loaners): If an ice machine requires removal for repairs, the contractor must provide a "loaner" machine if no government spares are available. The government currently has no spares, but this may change during the contract period. The goal is to maintain facility operations during maintenance.

This amendment primarily provides answers to vendor questions, impacting the understanding of contractor requirements and operational procedures.

No changes to proposal deadlines or submission rules are indicated. Offerors must acknowledge receipt of this amendment and return it with their quote.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Ice Machine Cleaning and Sanitizing Services for the Veterans Affairs Central California Health Care System (VACCHCS). The services are to be performed in accordance with the Statement of Work (SOW) contained within the solicitation.

• Quarterly cleaning and sanitizing of 19 ice machines, including those classified as "spare" or out of service.

• Use of manufacturer's recommended cleaning, descaling, and sanitizing procedures for yearly, six-month, and monthly maintenance.

• Replacement of chutes, trays, and plastic items as needed.

• Monthly cleaning of chutes and spigots (every 30 calendar days).

• Quarterly cleaning/sanitization of machines (every 90 calendar days), including monthly and semi-annual maintenance tasks.

• Semi-annual replacement of water filters (every 180 calendar days).

• Annual preventive maintenance on ice machines.

• Emergency maintenance services as needed, with a Not-To-Exceed (NTE) of $15,000 per year for emergent and non-emergent maintenance.

• Legionella mitigation services upon government request.

• Contract Type: Not explicitly stated, but implied to be a firm-fixed-price contract based on the RFQ format and price schedule.

• Period of Performance: April 1, 2026, through March 31, 2031 (Base Year + 4 Option Years).

• Estimated Value: Not explicitly stated.

• Proposals are due by January 23, 2026, at 12:00 PM PST.

• Offers must be submitted electronically via email to Lacy.Morgan@va.gov.

• Quotes must be clear, concise, and detailed, addressing how the vendor intends to meet requirements.

• Vendors must be registered in SAM and have a UEI.

• Questions must be submitted to Lacy.Morgan@va.gov no later than three business days prior to the due date.

• Evaluation will be based on Price, Technical/Quality, Staffing & Expertise, Timeliness, and Past Performance.

• The Government intends to award to the responsible vendor whose quote is most advantageous, considering price and other factors.

• This acquisition is a Small Business set-aside.

• NAICS Code: 811310

• Size Standard: $12.5 Million

• The solicitation specifically mentions VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires completion and submission of VAAR clause 852.219-75.

• SDVOSB certification will be verified via SBA's VetCert.

• The solicitation includes FAR clauses and VAAR clauses related to contract terms, conditions, insurance, options, security, and small business programs.

• Vendors must submit a signed SF1449, completed price schedule, and a signed copy of VAAR 852.219-75 with their quote.

Wage Determination

This document, Wage Determination No. 2015-5609, Revision No. 28, dated December 3, 2025, establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in California County of Fresno.

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their minimum hourly wage rates.

• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, including:

  • Health & Welfare: $5.55 per hour (up to 40 hours/week) or $222.00 per week.
  • Health & Welfare (EO 13706): $5.09 per hour (up to 40 hours/week) or $203.60 per week, applicable when a contract is also covered by EO 13706.
  • Vacation: 2 weeks paid vacation after 1 year, 3 weeks after 5 years, and 4 weeks after 15 years of service.
  • Holidays: A minimum of eleven paid holidays per year.

• Hazardous Pay Differentials:

  • 8% differential for work involving high hazard with ordnance, explosives, and incendiary materials.
  • 4% differential for work involving lower degrees of hazard with ordnance, explosives, and incendiary materials.

• Uniform Allowance: If uniforms are required, the contractor must furnish them or reimburse employees for the cost, including maintenance at a rate of $3.35 per week, unless "wash and wear" materials are used and do not require special cleaning.

• Conformance Process: Outlines the procedure for establishing wage rates for occupations not listed in this determination, requiring a written report and approval from the Department of Labor.

• This wage determination is subject to annual adjustments for Executive Order minimum wage rates.

• Specific footnotes detail conditions for computer employees and differentials for night/Sunday pay and hazardous work.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Ice Machine Cleaning and Sanitizing Services for the VA Central California Health Care System (VACCHCS). The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 21, is issuing this solicitation.

• Ice Machine Cleaning and Sanitizing Services.

• The solicitation number is 36C26126Q0267.

• The North American Industry Classification System (NAICS) code is 811310, with a size standard of $12.5M.

• The solicitation will be issued on or about January 6th, 2026.

• The anticipated due date for quotes is January 23rd, 2026, at 12:00 PM Pacific Time.

• Questions or inquiries should be sent to Lacy.Morgan@va.gov.

• The set-aside is for SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Contractors must be registered in the System for Award Management (SAM) at www.sam.gov.

• The Contracting Office Address is Department of Veterans Affairs, VA Central California Health Care System, 2615 E. Clinton Ave, Fresno CA 93703.

• The Point of Contact is Lacy Morgan, Contracting Officer, at Lacy.Morgan@va.gov.