J041--Liebert Air Conditioning Services

SOL #: 36C24226Q0549Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

242-NETWORK CONTRACT OFFICE 02 (36C242)

ALBANY, NY, 12208, United States

Place of Performance

Bronx, New York

NAICS

Plumbing (238220)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/4f5e0f52ec6a442ab86106ada1cac0a7/view

Timeline

Posted

Apr 23, 2026

Last Updated

May 6, 2026

Submission Deadline

May 8, 2026, 4:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), Network Contracting Office 02, has issued a Request for Quotation (RFQ) 36C24226Q0549 for Liebert Air Conditioning Services at the James J. Peters VA Medical Center in Bronx, New York. This opportunity is a Total Small Business Set-Aside for comprehensive maintenance and remedial repair of Liebert, CLC, and Building 16 cooling units. Offers are due by May 8, 2026, at 12:00 PM EST.

Scope of Work

This firm-fixed-price contract requires comprehensive maintenance and remedial repair services. Key requirements include:

Services: Management, supervision, labor, materials, parts, tools, equipment, reports, and coordination for specified cooling units.
Response Time: 4-hour response for service calls, including nights, weekends, and holidays.
Preventative Maintenance: Semiannual and quarterly visits following manufacturer guidelines.
Parts: Contractor must maintain an inventory of new, OEM parts.
Reporting: Service reports for all work performed.
Contractor Qualifications: Technicians must be EPA Section 608, HVAC Excellence, and NATE certified. Compliance with OSHA and industry standards is mandatory.
Security: Personnel may be subject to screening and must show proof of identity.

Contract Details

Contract Type: Firm-Fixed-Price.
Period of Performance: A 12-month base period (June 1, 2026 - May 31, 2027) with four 12-month option periods, extending potentially through May 31, 2031.
Set-Aside: Total Small Business.
NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 Million size standard.
Wage Determination: Bidders must adhere to the U.S. Department of Labor Wage Determination (No. 2015-4187, Revision No. 34) for the Service Contract Act, which specifies minimum wage rates and fringe benefits for Bronx and surrounding New York counties. This directly impacts cost proposals.

Submission & Evaluation

Questions Deadline: May 1, 2026, 12:00 PM EST. Submit via email to Leia.Labruna@va.gov.
Offer Due Date: May 8, 2026, 12:00 PM EST. Submit via email to Leia.Labruna@va.gov.
Evaluation Factors: Proposals will be assessed based on Technical Capability, Experience, and Price. Technical capability requires a statement detailing approach, expertise, and technician certifications. Experience is evaluated based on reputation and past performance. Price must be fair and reasonable.
Registration: Offerors must be registered in SAM.gov.