J041--Preventive Maintenance of York Chillers and Trane Chillers
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs, Network Contracting Office 19, is conducting a Sources Sought to identify potential qualified sources for Preventive Maintenance Services on York and Trane Chillers for the Salt Lake City VA Health Care System in Salt Lake City, UT. This is for market research purposes only, and responses are due by June 22nd, 2026, at 12:00 pm CST.
Scope of Work
The requirement is for planned preventive maintenance (PPM) and servicing of specific York and Trane chiller units. Key tasks include:
- Quarterly and annual maintenance for various York chiller models (500-Ton Centrifugal Magnetic Drive, 1000-Ton High Pressure Centrifugal, Variable Speed Drives) and Trane Air-Cooled Chiller Units.
- Comprehensive operational tasks such as inspection, cleaning, coolant checks, electrical diagnostics, vibration analysis, and reporting.
- Specialized tasks including motor winding insulation testing, VSD coolant replacement, refrigerant leak checks, lubrication, and oil sample analysis.
- Utilization of Connected Service Technology for 24x7 real-time equipment data access and remote health reports.
- Compliance with Joint Commission (JCAHO) requirements, VA vaccination policies, safety regulations (OSHA, LOTO), and EPA Section 608 certification for technicians.
- Proper disposal of hazardous waste and Infection Control Risk Assessment (ICRA) compliance.
Anticipated Contract Details
- Anticipated Type: Firm Fixed-Price.
- Service Period: 12 months, not exceeding 40 hours of labor/material per month.
- Response Time: Maximum 2-hour response for service requests, 24/7.
Submission Requirements
Interested parties should provide:
- Business Size Information (e.g., Small Business, 8(a), SDB, HUBZone, Woman Owned, VOSB, SDVOSB, Large Business).
- Company Name, SAM Unique Entity ID, GSA/FSS contract number (if applicable), Address, Contact Name, Phone Number, and Email.
- Responses must be submitted in writing via email to thomas.parsons2@va.gov.
Eligibility & Registration
- Offerors must be registered in the System for Award Management (SAM) at
https://sam.gov. - Service-Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) must also be registered with the U.S. Small Business Administration VetCert Registry at
https://veterans.certify.sba.gov.
Important Notes
This is a Sources Sought announcement ONLY and is not a request for proposals or quotes. Information gathered will be used for market research to determine appropriate acquisition decisions. A future solicitation may be published, but responses to this synopsis are not considered adequate responses to any future solicitation. The Government will not reimburse costs incurred in preparing responses.