J041--Rental Chiller

Other / Unclassified

This document is an image file (Photo 1.pdf) showing an outdoor area adjacent to a brick building. The area appears to be a service or utility yard, with asphalt paving, concrete pads, some industrial equipment (a shed-like structure, possibly a generator or storage unit), and a red line marking a boundary on the ground. There are also some pallets and debris visible.

This image does not contain specific procurement details, requirements, or instructions relevant to a SAM.gov opportunity. It is likely an informational attachment, possibly for site familiarization or to illustrate a specific location related to a contract, but without further context from the opportunity record, its direct relevance to bidders cannot be determined.

Amendment / Modification

This amendment addresses a vendor question regarding the inclusion of mechanical and electrical tie-in/installation for a rental chiller.

• Mechanical Tie-in: The contractor is responsible for including the lines to connect the chiller to the building taps and performing the connection.
• Electrical Tie-in: The contractor should provide the wiring up to the panel. The contractor will then work with government electricians for the final tie-in. One method suggested involves the contractor providing a connector that government electricians can wire into a disconnect, allowing the chiller to plug in.

Four photos of the rental chiller location have been attached to this amendment.

This amendment clarifies requirements related to the installation of the rental chiller, specifically mechanical and electrical connections.

No changes to proposal deadlines or submission requirements are indicated by this amendment. Bidders should incorporate the clarified tie-in responsibilities into their quotes.

Form / Attachment / Pricing Sheet

This document appears to be a label or plate from a piece of electrical equipment, specifically a heavy-duty safety switch manufactured by EATON. It contains operational instructions and safety warnings.

• Manufacturer: EATON
• Equipment Type: Heavy Duty Safety Switch
• Electrical Ratings: 250V, 400A, 600V, 60Hz
• Operational Indicators: ON/OFF
• Safety Warnings: Includes warnings in English, Spanish, and French regarding electrical hazards and proper operation (e.g., "COVER SURAMS MUST BE SECURED BEFORE ENERGIZING").

This document is likely an attachment or a photograph of equipment related to an opportunity. Bidders may need to understand the specifications and safety requirements indicated on this label if the opportunity involves electrical systems, maintenance, or installation of similar equipment. It provides specific technical details and safety compliance information.

Form / Attachment / Pricing Sheet

This document is a photograph that appears to be an attachment to a SAM.gov opportunity record. It shows two rusty, capped pipe outlets on a brick wall, with asphalt and a red line marking in the foreground. It is likely intended to provide visual context for a construction or maintenance opportunity, possibly related to utility connections or infrastructure.

• Two capped pipe outlets on a brick wall.
• Visible rust on the caps and bolts.
• Asphalt surface in the foreground with a red painted line.
• Evidence of minor debris and white chalk marks on the asphalt.

This image may help bidders assess the current state of existing infrastructure at a potential work site. It could be relevant for opportunities involving repair, replacement, or connection to these utility outlets. Bidders should consider the visual information to inform their understanding of site conditions and potential project scope.

Other / Unclassified

This document is an image file (Photo 2.pdf) showing an outdoor scene with two buildings, a paved walkway marked with red lines, and some storage containers and pallets. The image does not contain any text or information directly related to a government contract opportunity, solicitation, SOW, PWS, amendment, or Q&A.

This document is not relevant to bidders as it does not provide any contractual information, requirements, or details pertaining to a SAM.gov opportunity. It appears to be a photograph of a physical location.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as a Request for Quotation (RFQ) under the Revolutionary FAR Overhaul (RFO) format. The Department of Veterans Affairs is seeking to procure a 150 Ton Air Cooled Rental Chiller for the White River Junction VA Medical Center.

• One (1) 150 Ton Air Cooled Rental Chiller.

• Delivery to White River Junction VA Medical Center, 215 N Main Street, White River Junction VT 05001-0001.

• Delivery required no later than 15 days after receipt of order (ARO).

• FOB destination.

• Period of Performance: April 27, 2026, to October 27, 2026.

• Quotes must be submitted via email to glorimar.estevezcortorreal@va.gov.

• Response Date/Time: April 13, 2026, 4 PM Eastern Time, New York, USA.

• Award will be based on a comparative evaluation of quotes considering Price, Past Performance, and Technical factors.

• Offerors must include a statement regarding acceptance of the solicitation's terms and conditions or list any exceptions.

• This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $16.5 Million.

• FSC/PSC: J041.

• Registration in the System for Award Management (SAM) is required at the time of response submission.

• The solicitation document and incorporated provisions and clauses are current through Federal Acquisition Circular 2026-1.

• Offerors must submit a quote and an authorized distributor's letter.

• Questions regarding the solicitation should be submitted in writing via email to the Point of Contact.

Statement of Work (SOW) / Performance Work Statement (PWS)

The White River Junction VA Healthcare System requires the services of a qualified firm to provide a rental chiller to supply chilled water for the main chilled water loop serving multiple patient care buildings.

• Deliver and connect a rental chiller to the ground level near Granite building 31, utilizing existing external building connections for water and power.

• Provide specifications for electrical connections to VA Medical Center staff.

• Perform routine maintenance and service of the delivered equipment, including initial startup and ensuring operation to design specifications.

• Tasks include monitoring temperatures/pressures, cleaning condenser coils and water strainers, inspecting for leaks, and performing manufacturer-specified preventative maintenance.

• Dispatch a technician at no cost to diagnose and repair any issues that arise.

• Submittals must be reviewed and approved by the VA prior to the start of work.

• Chiller Capacity: 150 ton

• Ambient Temp Design: 95 °F

• Voltage: 460/3/60

• Entering Water Temp Design: 54°F

• Leaving Water Temp Design: 44°F

• Minimum Flow: 175

• Maximum Flow: 635

• System will utilize existing house loop pumps; contractor must ensure proper flows meet chiller requirements.

• Commencement: April 27, 2026

• Conclusion: October 27, 2026

• Information Security: C&A requirements and Security Accreditation Package are not required. Staff will follow all Privacy & Security policies and procedures.

• Record Management: Contractor must comply with Federal and Agency records management policies, including safeguarding records covered by the Privacy Act of 1974. All data/records produced are the property of the Government. No disposition of documents without prior written consent of the Contracting Officer. Contractor must obtain Contracting Officer's approval for any sub-contractual relationships involving disclosure of information or records.