J043--Notice of Intent to Sole Source - Well Water Replacement Chillicothe VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), VISN 10, Chillicothe VA Medical Center, has issued a Notice of Intent to Sole Source for Well Water Field and Equipment Repairs. This requirement involves the replacement and upgrade of two existing well water systems, including pumps, controls, and communications. The VA intends to award a Firm Fixed Price (FFP) contract to Moody's of Dayton. Capability statements from other interested parties are due by May 1, 2026.
Scope of Work
The project requires a specialized contractor to provide all labor, materials, equipment, transportation, and supervision for:
- Testing and video inspection of two existing wells.
- Staged mechanical and chemical rehabilitation of wells.
- Removal of existing pumps, motors, drop pipe, and pitless assemblies.
- Furnishing and installing two new submersible pump/motor assemblies capable of delivering 350 GPM at 60-75 PSI.
- Replacement of meters, 6-inch check valves, and gauges.
- Installation of Variable Frequency Drives (VFDs), alternating control, and SCADA systems.
- Installation of communications equipment, wiring, pressure sensing, and logic.
- Complete system startup and testing.
- Provision of all required O&M documentation and a 36-month warranty for installed equipment and workmanship.
Contract & Timeline
- Type: Notice of Intent to Sole Source (Anticipated FFP Contract)
- Location: Chillicothe VAMC Well Field, Chillicothe, OH
- Period of Performance: Not to exceed 90 calendar days from Notice to Proceed (NTP).
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance)
- Authority: FAR 6.302-1 (Only One Responsible Source)
- Response Due: May 1, 2026, 4:00 PM ET
- Published: April 24, 2026
Justification & Response Instructions
The VA has identified Moody's of Dayton as the only responsible source due to their unique qualifications, site-specific diagnostic history, familiarity with well configurations, expertise in integrating with existing control/SCADA systems, and immediate availability.
This is not a Request for Competitive Quotes. However, any firm believing it can fully meet this requirement may submit a capability statement demonstrating clear and convincing evidence of its ability to perform the work within the required 90-day timeframe. Submissions must include:
- UEI number and active SAM.gov status.
- Business size for NAICS 811310.
- Technical capability supporting all required tasks.
- Demonstration of ability to meet the 90-day schedule.
- References for comparable projects.
Responses will be considered solely to determine if a competitive procurement is advantageous.
Additional Notes
Respondents must be registered and active in SAM.gov. This notice does not obligate the Government to award a contract, and no solicitation is available at this time.