J045--Backflow Prevention Assembly Testing for the Sepulveda VA Medical Center within the Greater Los Angeles VA Healthcare System

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded.
• Certification Acknowledgement: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation to verify compliance during contract performance and upon completion.
• Cooperation: Offerors must cooperate and provide requested documents for compliance determination.
• Required Completion: The certification must be completed, signed, and returned with the offer. Failure to do so will render the offer ineligible for award.

Bidders must carefully review and understand these subcontracting limitations based on the contract type (services, general construction, or special trade construction). This certification is a mandatory submission requirement for proposal eligibility and award. Failure to complete and submit this form accurately may lead to disqualification.

Solicitation / RFP / RFQ

This document is VAAR 852.219-73, a Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). It defines the criteria for a business to be considered an SDVOSB for the purpose of VA contracting.

• Definition of SDVOSB:

  • At least 51% owned by one or more service-disabled Veterans (or eligible surviving spouses).
  • Management and daily operations controlled by service-disabled Veterans (or eligible surviving spouses/caregivers).
  • Meets Federal small business size standards for the applicable NAICS code.
  • Certified and listed in the SBA certification database (https://dsbs.sba.gov/).
  • Agrees to comply with VAAR subpart 819.70 and SBA regulations.

• Eligibility for Award:

  • Offers will only be considered from entities certified and listed as SDVOSBs in the SBA database at the time of offer and award.
  • Prospective contractors represent their eligibility as a certified SDVOSB upon submission of an offer.

• Limitations on Subcontracting (LOS): Specific percentages apply based on contract type (services, supplies, general construction, special trade construction) and whether the contractor is a non-manufacturer. These percentages dictate the maximum amount that can be paid to firms that are not certified SDVOSBs.

  • Services (except construction): Max 50% to non-certified SDVOSBs.
  • Supplies/products: Max 50% to non-certified SDVOSBs.
  • General construction: Max 85% to non-certified SDVOSBs.
  • Special trade construction: Max 75% to non-certified SDVOSBs.

• LOS Measurement Period: Compliance is measured by the end of the base term/option period, or by the end of the performance period for each order.

• Not explicitly detailed in this notice, but implies that offers must demonstrate SDVOSB status.

• Total Set-Aside for Certified SDVOSBs: This notice confirms the opportunity is set aside exclusively for certified SDVOSBs.

• Joint Ventures: Joint ventures are eligible if they meet specific requirements and the managing partner makes the necessary representations.

• This clause takes precedence over inconsistencies between SBA and VA Veterans First Contracting Program requirements.

• Misrepresentation of SDVOSB status can lead to debarment for at least five years.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for certified testing of 33 campus-wide backflow prevention assemblies at the Sepulveda VA Medical Center, Greater Los Angeles VA Healthcare System. The government is seeking a qualified contractor to ensure potable water system protection and compliance with regulations.

• Annual testing of thirty-three (33) backflow prevention assemblies of various types and sizes.

• Testing must be performed in accordance with federal, state, and local regulations, including VA and water authority requirements.

• Verification and documentation of device type, size, serial number, location, and test values.

• Completion of VA-provided test forms and application of updated test tags.

• Immediate notification of failed devices to the VA Program Point of Contact (PPOC).

• Submission of completed test reports to the Los Angeles Department of Water and Power, City of LA, County Public Health, and copies to the PPOC.

• Completion of repairs and retesting of failed devices within the period of performance.

• Deliverables include: completed test reports, updated certification tags, a summary report, a notification report for failures, and repair recommendations.

• Contract Type: Firm Fixed Price.

• Period of Performance: 45 days from the date the purchase order is awarded. Estimated PO period: 06/29/2026 – 08/31/2026.

• Submission Method: Email to Jennell Christofaro at jennell.christofaro@va.gov.

• Questions Deadline: May 29, 2026, 02:00 PM PST.

• Offer Submission Deadline: June 08, 2026, 02:00 PM PST.

• Evaluation Criteria: Lowest price, provided the price does not exceed available funding and is found to be reasonable. Offerors must also meet general and special standards of responsibility.

• Award Basis: The government intends to award to the responsible quoter with the lowest-priced, reasonable offer.

• Set-Aside: 100% for Service-Disabled Veteran Owned Small Business (SDVOSB).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19.0 Million.

• Special Standards of Responsibility include: Specialized Experience (3 prior projects), Special Certifications (California Backflow Prevention Assembly Tester), and Special Records (valid calibration records for test equipment).

• Solicitation Number: 36C26226Q0851.

• Wage Determination 2015-5613, Rev.32 applies.

• Contractor personnel require a "Contractor I.D Badge" and must adhere to VA safety, infection control, and security requirements.