J045--Cooling Tower Maintenance, Repair, and Training Services - Minneapolis VA Medical Center

Form / Attachment / Pricing Sheet

This document provides a schematic plan view of a tower, likely related to HVAC or cooling systems. It details the layout and dimensions of fan cells and associated structures.

• Fan Cells: Depicts three main fan cells (Cell 1, Cell 2, Cell 3) and one existing sigma cell.
• Dimensions: Provides overall dimensions of the tower (72'-8" outside to outside) and spacing between columns (12 bays at 6'-0" centerline to centerline).
• Inlets: Shows 14" diameter inlets for the fan cells.
• Louvers: Indicates "WST LOUVERS" on Face 'A' and Face 'C'.
• Access: Notes a fan deck trap door and an access segment.
• Structural Elements: Identifies columns and a fiberglass fan cylinder.
• Ladder: Details a ladder from the fan deck to the top of the existing tower deck.

This schematic is crucial for bidders to understand the physical configuration and scale of the tower system. It provides essential spatial information for any work related to installation, maintenance, repair, or replacement of components within or around the tower. Bidders should use this to assess site conditions, plan logistics, and ensure compatibility with existing structures.

Solicitation / RFP / RFQ

This solicitation is for Cooling Tower Maintenance, Repair, and Training Services at the Minneapolis VA Medical Center. The services include inspection, maintenance, repair, and staff training for the facility's cooling towers to ensure optimal performance.

• Comprehensive inspection, cleaning, and replacement of cooling tower components (gearbox, water distribution systems, valves).

• Repair of identified issues on two specific cooling towers (EvapTech 3-Cell and Marley 1-Cell).

• Technical advisor for up to two days to train Minneapolis VA Medical Center staff on operation and maintenance.

• Provision of all necessary equipment, tools, and labor, including scaffolding or OSHA-approved lifts.

• Adherence to all safety requirements, including Personal Protective Equipment (PPE).

• Submission of various reports, including inspection reports, testing results, and MSDS sheets.

• Obtaining necessary permits (e.g., hot work, confined space entry).

• Contract Type: Firm-Fixed-Price.

• Period of Performance (Base): July 13, 2026, to August 27, 2026.

• Option to Extend Services: Available under FAR 52.217-8 for up to six months.

• Estimated Value: Not explicitly stated, but NAICS code 238220 has a size standard of $19 Million.

• Proposal Submission Deadline: June 26, 2026, 12:00 PM CDT.

• Submission Method: Electronic via email to Alisha.Milander@va.gov in Microsoft Word or Adobe PDF format.

• Questions Deadline: June 22, 2026, 8:00 AM CDT via email to Alisha.Milander@va.gov.

• Evaluation Factors: Technical and Quality, Price, Veterans Involvement, and Past Performance.

• Offers must be held firm for 60 calendar days.

• A pre-quote assessment site visit is scheduled for June 18, 2026.

• This is a Full and Open Competition solicitation.

• Evaluation credit will be given for Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) prime contractors or subcontractors.

• Offerors must complete and submit the solicitation document (SF 1449), Price/Cost Schedule, and other required forms and certifications.

• Failure to submit complete information may result in a "no response" determination.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for Cooling Tower Maintenance, Repair, and Training Services at the Minneapolis VA Medical Center. The solicitation is issued as a Request for Quotation (RFQ) under full and open competition.

The Minneapolis VA Health Care System is seeking services for cooling tower maintenance, repair, and training. Specific details regarding required services, periods of performance, quantities, and units of measure are available in the attached solicitation document.

• NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors (Small business size standard: $19.0 Million)

• FSC/PSC Code: J045 – Maintenance, Repair, and Rebuilding of Equipment – Plumbing, Heating, and Waste Disposal Equipment.

• Place of Performance: Minneapolis VA Medical Center, One Veterans Drive, Minneapolis, MN 55417, USA.

• Response Date/Time: June 26, 2026, 12:00 PM Central Time, Chicago, USA.

• Submission Instructions: All required information for vendor offers, including instructions on where to send offers and the due date/time, are detailed in the attached solicitation document.

• Evaluation: Decision factors and the basis for comparative evaluation will result in a Contracting Officer’s decision for the offer most favorable to the Government. Information on the evaluation of options is also included.

• Questions: Instructions for approaching questions or concerns regarding this solicitation are provided in the attached document.

This solicitation is for Full and Open competition.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2026-01.
• Interested companies should refer to the attached solicitation document for comprehensive details on Points of Contact, Line Items, Statement of Work, Place of Performance/Delivery, applicable provisions and clauses, decision factors, evaluation of options, and instructions to offerors.
• Attached documents include: S02 - 36C26326Q0663 - Solicitation and S02 - Attachment A- Tower Schematic Plan View.