J045--ELP - Replace Medical Vacuum Pumps
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for the replacement of medical vacuum pumps at the El Paso Veterans Affairs Health Care System (EPVAHCS). This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity. The project involves providing all necessary personnel, equipment, supplies, and services to dispose of and replace existing medical vacuum source equipment. Offers are due by May 6, 2026, at 10 AM Central Time.
Scope of Work
- Disposal and replacement of existing medical vacuum source equipment in Mechanical Room C-106.
- Installation of a new system with equal or greater capacity; an oil-less, triplex (three-pump) system is preferred.
- Compliance with NFPA 99, Joint Commission standards, and all applicable federal, state, and local environmental and occupational safety laws.
- Medical gas technicians must hold ASSE 6010 certification.
- Implementation of Infection Control Risk Assessment (ICRA) and Pre-Construction Risk Assessment (PCRA) control measures.
- Provision of specification cut sheets/submittals for proposed equipment prior to purchase.
- Coordination of system shutdowns with the COR, requiring 14 days' notice and scheduling outside normal business hours.
- Avoidance of extended downtime, with temporary equipment provision if necessary.
- Startup, testing, and commissioning of the new vacuum source equipment.
- Verification by a third-party ASSE 6030 certified Medical Gas Systems Verifier.
- Provision of operations and maintenance manuals and on-site training for facility staff.
- Minimum one (1) year warranty on all parts and labor.
Contract Details
- Solicitation Number: 36C25726Q0440
- NAICS Code: 238220 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- Size Standard: $19 Million
- Period of Performance: May 11, 2026, to November 10, 2026 (180 days after award).
- Place of Performance: El Paso Veterans Affairs Health Care System, 5001 N. Piedras, El Paso, TX 79930.
Submission & Evaluation
- Response Date/Time: May 6, 2026, 10 AM Central Time, Chicago, USA.
- Submission Instructions: Offers must be submitted via email to Abduel Sanford (abduel.sanford@va.gov).
- Evaluation: Best value selection using Comparative Analysis, considering technical capability, past performance, and price.
- Key Deadlines: Site Visit: Tuesday, April 21, 2026, at 9 AM. Technical Questions Deadline: April 28, 2026, 10 AM CST.
Eligibility / Set-Aside
This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).
Additional Notes
FAR 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference, with addenda attached. Invoices must be submitted electronically via the Tungsten Network. Reference Documentation for Proposal Development (SOW Appendix B) is available for informational purposes.