J045--FY26- NJHS Annual Boiler Cleaning and Maintenance Services

Other / Unclassified

This document is a "Sole Source Justification" for the "FY26- NJHS Annual Boiler Cleaning and Maintenance Services" opportunity (Solicitation Number: 36C24226Q0442). It details the award of a contract to MILLER & CHITTY CO (UEI: EGW9NFLDY141) for these services.

This justification indicates that the contract has already been awarded on a sole source basis. Bidders interested in this specific opportunity should note that it is not an open solicitation for proposals. The award was made under FAR 13.5 - Simplified Procedures for One Source.

• Award Number: 36C24226P0534
• Award Date: 05-28-2026
• Awardee: MILLER & CHITTY CO
• Award Amount: $667,313.00
• Contracting Office: Department of Veterans Affairs, Network Contracting Office 2, James J. Peters VA Medical Center, Bronx NY 10468-3904
• Product Service Code: J045
• NAICS Code: 238220

Sole Source Justification

This document justifies a sole source award for annual cleaning and preventative maintenance services for nine (9) Cleaver Brooks fire tube boilers at the VA New Jersey Healthcare System (VANJHCS) campuses in East Orange and Lyons. The services are required for safety, longevity, and compliance with VA Directive 1810.

• Annual cleaning and preventative maintenance of nine Cleaver Brooks fire tube boilers.

• Contractor to furnish all labor, materials, parts, supplies, equipment, supervision, and transportation.

• Contract Type: Firm-fixed-price service contract.

• Estimated Total Value: $570,039.00.

• Period of Performance: One 12-month base year with the provision for 4 option years.

• This is a sole source justification, not a solicitation for proposals.

• Competition is restricted because Miller & Chitty (M&C) is the "exclusive agent and appointed representative for Cleaver Brooks products, factory authorized services, parts and maintenance" for the specified New Jersey area.

• M&C is a small business under NAICS code 238220.

• Three RFI notices were issued via SAM.gov and GSA eBuy.

• Four sources expressed interest: Caldaia Controls (SDVOSB), Begini Howard Private Equity (SDVOSB), RV Global Solutions (Small Business), and 24-7 Perfect Mechanical LLC (Small Business).

• Caldaia Controls indicated they could not participate due to providing other inspection services.

• Begini Howard Private Equity expressed interest but did not provide a capability statement.

• RV Global Solutions provided a capability statement lacking relevant boiler cleaning experience.

• 24-7 Perfect Mechanical LLC noted "self-performing mechanical technicians with licensed subcontract support."

• FlowSense Building Services (SDVOSB) expressed interest, noting they may utilize qualified subcontractors.

• A search of the Cleaver Brooks "Find a Rep" database identified M&C as the sole provider for the requested servicing area.

• The contracting officer determined that M&C is the only responsible source capable of providing the required services without substantial duplication of cost or unacceptable delays.

• The justification is based on 41 U.S.C. § 1901 and RFO FAR 12.201-1.

• The effective date of the justification is 12/30/2025.

Solicitation / RFP / RFQ

This document is a solicitation for FY26 Annual Boiler Cleaning and Maintenance Services for the VA New Jersey.

• Annual boiler cleaning and maintenance services.

• Award Number: 36C24226P0534

• Award Amount: $667,313.00

• Award Date: 05-28-2026

• Awardee Name: MILLER & CHITTY CO

• Contractor UEI: EGW9NFLDY141

• Line Item Number: 24

• Not specified in the provided text.

• Not specified in the provided text.

• Contracting Office ZIP Code: 10468-3904

• Solicitation Number: 36C24226Q0442

• Product Service Code: J045

• NAICS Code: 238220

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 2, James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx NY 10468-3904

• Point of Contact: Tiffany Vazquez-Simon, Contract Specialist, tiffany.vazquez-simon@va.gov